Police Department
www.santa-ana.org/police
Item # 27
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 21, 2023
TOPIC: Urban Areas Security Initiative Program Training Services
AGENDA TITLE
Approve Agreements with Mission-Centered Solutions, Inc. in the Amount of $189,875 and Utility Response Training Associates, LLC in the Amount of $134,600 to Provide Training Services for the Urban Area Security Initiative Grant Program (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute three-year agreements, with two one-year renewal options, with the following two vendors to provide on-going training deliverables to the Anaheim/Santa Ana Urban Area on an as-needed basis, for the period of November 21, 2023 through November 20, 2026 in an aggregate amount not to exceed $324,475, subject to non-substantive changes approved by the City Manager and City Attorney:
•Mission-Centered Solutions, Inc. – total amount not to exceed $189,875 (Agreement No. 2023-XXX)
•Utility Response Training Associates, LLC – total amount not to exceed $134,600(Agreement No. 2023-XXX)
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The United States Department of Homeland Security, Federal Emergency Management Agency, has developed the Urban Areas Security Initiative (UASI) funding program.
This initiative was designed to enhance the domestic preparedness of urban areas by ensuring that all emergency Appropriation Adjustment and Agreements for UASI Funded Training services first responders have adequate and appropriate equipment and training to prevent, respond to, and recover from acts of terrorism. Santa Ana has been designated as an Urban Area Core City since 2003. As such, for selected grant years, Santa Ana is the fiduciary for the region and manages projects which include the grant funded procurement of training, exercises, and equipment utilized by the 34 jurisdictions in Orange County.
Urban Areas Security Initiative Program Training Services November 21, 2023
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In an effort to address the unique needs of a high-density, high-threat urban area, the Anaheim/Santa Ana Urban Area (ASAUA) allocates a set percentage of its annual grant allocation to fund training for the Orange County region. With oversight from the Santa Ana Police Department Homeland Security Division, the ASAUA Homeland Security Regional Training Program is designed to provide the ASAUA stakeholders with regional training necessary to meet the goals and objectives set forth in the ASAUA' s homeland security strategy and target capabilities identified in the Threat and Hazard Identification and Risk Assessment (THIRA). The goal of these agreements is to enhance the capabilities of the current program by providing access to a wide range of training in support of a comprehensive and regional approach.
In July of 2023, the Police Department issued three Request for Proposals (RFP #23- 110A, #23-111A, and #23-114A) to identify and qualify suitable vendors capable of delivering a broad choice of homeland security related training courses taught by subject matter experts and/or recognized professionals in the field of fire, public health, and emergency management. Additionally, the RFP sought to identify and qualify suitable vendors who are capable of developing and delivering a broad range of homeland security related trainings.
The three (3) RFPs were advertised on July 13, 2023 and proposals were solicited. A summary of the proposals and offers received is as follows:
1,254
24 Vendors were notified
Santa Ana vendors notified
76 Vendors downloaded the RFP
13 Proposals received
0 Proposals received from a Santa Ana vendor
Proposals were opened on August 10, 2023 and evaluated. An evaluation team reviewed and rated all proposals received to determine if necessary qualifications were met. The proposals were evaluated and scored according to criteria identified within the RFP, including Responsiveness to RFQ (15%), Experience of Firm and Personnel (50%), Reasonableness of Cost (25%), and References (10%).
Of the thirteen (13) proposals received, twelve (12) were determined to be responsive and qualified based on their response to the specifications and requirements identified by the City. After the evaluation process, the Santa Ana Police Department Homeland Security Division selected two vendors, Utility Response Training Associates, LLC and Mission-Centered Solutions, Inc. to provide training courses on an as-needed basis.
The addition of Utility Response Training Associates, LLC and Mission-Centered Solutions, Inc. as vendors will support the Homeland Security Training Program to enhance capabilities across multiple disciplines and jurisdictions. Mission-Centered Solutions, Inc. will provide fire service leadership training courses in the total amount of Urban Areas Security Initiative Program Training Services November 21, 2023
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$189,875 over the course of grant FY 2021 through FY 2023, and if the agreement is extended, FY 2024 and FY 2025. Utility Response Training Associates, LLC will provide emergency management courses in the total amount of $134,600 over the course of grant FY 2021, FY 2022 and FY 2023, and if the agreement is extended, FY 2024 and FY 2025.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets and carryovers for City Council consideration as follows:
Fiscal
Year
Accounting Unit
– Account No.
Fund
Description
Accounting Unit –
Account No. Description Amount
FY 23-24 12514407-62300 OES UASI UASI Santa Ana, Contract Services-Professional $64,895
The account number may change in the future to no.12514491-62300, depending upon which UASI grant FY funds are used for these specific training projects. All are subject to future grant approval.
EXHIBIT(S)
1. Agreement with Mission-Centered Solutions, Inc.
2. Agreement with Utility Response Training Associates, LLC Submitted By: Robert Rodriguez, Acting Police Chief
Approved By: Steven A. Mendoza, Acting City Manager