Public Works Agency
www.santa-ana.org/public-works
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 21, 2023
TOPIC: Waste Discharge Compliance Services
AGENDA TITLE
Amend Agreement with EEC Environmental for Waste Discharge Requirement Compliance Services by an Additional $250,000 for the Remainder of the Agreement Term (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a first amendment to the agreement with EEC Environmental for Waste Discharge Requirement compliance services to increase the total amount by $250,000 for the remainder of the term, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On January 19, 2021, at the conclusion of a competitive bidding process, the City Council awarded a three-year agreement, with the provision for one two-year extension option, to EEC Environmental (Exhibit 1) to provide waste discharge requirement compliance and general environmental compliance services for the Public Works Agency’s Water Resources Division (Water Resources).
Water Resources is committed to providing a high-quality sewer collection and conveyance system that is in compliance with the waste discharge requirements (WDR) adopted by the State Water Resources Control Board. To maintain this level of service delivery, consultant services are needed to assist staff with key WDR mandated programs including Sewer System Management Plan (SSMP) auditing, maintenance optimization, sewer system investigations, Fats, Oils and Grease (FOG) control program implementation, along with providing expertise and support in a wide range of compliance programs such as potable water monitoring and National Pollutant Discharge Elimination Systems (NPDES) requirements.
During the agreement term, the State adopted new Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, Water Quality Order No. 2022-0103-DWQ (Sanitary Sewer Systems General Order) in December 2022. The order requires public agencies that own or operate sanitary sewer systems to develop and implement sewer
Waste Discharge Compliance Services
November 21, 2023
3 8
6 4
system management plans and report all sanitary sewer spills to the State Water Board’s online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. Water Resources has relied on EEC Environmental to help guide the City in ensuring that all reporting requirements are being met. Additionally, since the original agreement was awarded, the demand for FOG inspection and WDR compliance services has increased as the number of food service establishments in the City continue to grow.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.
Fiscal Year
Accounting
Unit – Account
#
Fund
Description
Accounting Unit,
Account Description Amount
FY 23-24 05617640-
62300
Sanitary
Sewer
Service
Sanitary Sewer Service,
Contract Services-
Professional
$100,000
FY 24-25 05617640-
62300
Sanitary
Sewer
Service
Sanitary Sewer Service,
Contract Services-
Professional
$100,000
FY 25-26
(July –
January)
05617640-
62300
Sanitary
Sewer
Service
Sanitary Sewer Service,
Contract Services-
Professional
$50,000
Total $250,000
EXHIBIT(S)
1. Agreement A-2021-009
2. Agreement amendment with EEC Environmental
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Steven A. Mendoza, Acting City Manager