Police Department
www.santa-ana.org/police
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 21, 2023
TOPIC: Award Aggregate Blanket Order Contracts for Nitrile Gloves
AGENDA TITLE
Award Aggregate Blanket Order Contracts to Clean Space Project, LLC & Essential Care Supplies, Inc. for Nitrile Gloves in a Not-to-Exceed Aggregate Amount of $200,000 (Specification No. 23-139) (General Fund)
RECOMMENDED ACTION
Award aggregate blanket order contracts to vendors listed below for the purchase of nitrile gloves on an as-needed basis in an annual amount not to exceed $40,000, with a total aggregate contract amount not to exceed $200,000, for an initial one-year term expiring on November 14, 2024, with provisions for four, one-year renewal options, subject to non-substantive changes approved by the City Manager and City Attorney. •Clean Space Project, LLC Wheat Ridge, CO
•Essential Cares Supplies, Inc. Los Angeles, CA
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
Santa Ana Police Department personnel frequently come into contact with bloodborne pathogens, narcotics, and harmful chemicals while on patrol, processing crime scenes, and during the intake process. Nitrile gloves are durable and resistant to various chemicals, narcotics, and other safety hazards that can cause cuts or pierce Officer’s hands. While handling evidence, staff must also wear gloves to avoid any cross contamination. Additionally, OSHA Title 29 of the Code of Federal Regulations (CFR), Bloodborne Pathogens, requires the use of nitrile gloves for safety. Therefore, it is essential for patrol, crime scene investigators, and correctional officers to wear gloves that protect from these exposures.
The Invitation for Bids (IFB) No. 23-139 was advertised on August 15, 2023, on the City’s online bid and management publication system. A summary of the Invitation for Bid and bids received is as follows:
Award Aggregate Blanket Order Contracts for Nitrile Gloves November 21, 2023
3 8
7 7
442 Vendors notified
8 Santa Ana vendors notified
86 Vendors downloaded the bid packet
32 Bids received
0 Bids received from Santa Ana Vendors
Bids were solicited, opened on September 12, 2023, and evaluated (Exhibit 1). The bids submitted by Clean Space Project, LLC located in Wheat Ridge, CO and Essential Cares Supplies, Inc. located in Los Angeles, CA were determined responsive to the specifications and meet the City’s requirements.The bids selected will reduce the Department’s nitrile glove costs by over 75% from the pandemic-era pricing encountered during the previous bidding process.
FISCAL IMPACT
The current fiscal year funding is available in the FY 2023-24 budget identified below, and future fiscal year funding will be included in the proposed budgets for City Council consideration:
Fiscal Year Accounting Unit
– Account #
Fund
Description
Accounting Unit, Account
Description Amount
FY 23-24 01114420-63001 General Fund
Field Operations,
Miscellaneous Operating
Expenses
$5,000
FY 23-24 01114455-63001 General Fund
Forensic Services,
Miscellaneous Operating
Expenses
$5,000
FY 23-24 01114475-63001 General Fund
Jail Operations,
Miscellaneous Operating
Expenses
$10,000
Total $20,000
The amounts above are estimates only and are subject to change.
EXHIBIT(S)
1. Abstract of Bids (23-139)
Submitted By: Robert Rodriguez, Acting Police Chief
Approved By: Steven A. Mendoza, Acting City Manager