Public Works Agency
www.santa-ana.org/public-works
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 21, 2023
TOPIC: West Willits Protected Bicycle Lane Project
AGENDA TITLE
Approve an Appropriation Adjustment and Approve Change Order to Add Funds in the Amount of $280,000 to an Existing Construction Contract with Excel Paving Company, Inc. for a Revised Estimated Project Delivery Cost of $2,557,000, for the West Willits Protected Bicycle Lane Project (Project No. 19-6948 (ATPSB1L-5063(195)) (Non- General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing prior-year fund balance of $280,000 in the Residential Street Improvement fund, Prior Year Carry Forward revenue account (AU 0581702-50001) and appropriate the same amount into the Residential Street improvement fund, Improvements Other Than Building expenditure account (AU 05817660-66220) for FY 2023-2024 capital operating expenses. (Requires five affirmative votes).
2. Approve an amendment to the Project Cost Analysis to reflect the new amount of $488,200 for project contingency for unanticipated or unforeseen work, for a total Construction Delivery Cost of $2,557,000, subject to non-substantive changes approved by the City Manager.
3. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program for $280,000 for construction contingency funds, for the West Willits Protected Bicycle Lanes Project (Project No. 19-6948).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On March 7, 2023, the City Council authorized the award of a construction contract to Excel Paving Company, Inc. to construct West Willits Protected Bicycle Lanes Project (Exhibit 1). Staff has identified additional improvements that could be incorporated by expanding the scope of work to pave the residential street to enhance the drivability for the residents in the project area. The proposed expanded scope of work will result in a more complete delivery of the bicycle lanes and pavement project and take advantage of competitive prices.
West Willits Protected Bicycle Lane Project
November 21, 2023
3 8
7 4
Approval of the recommended action will allow completion of the project including additional required work. The recommended action will increase the contract project contingency by $280,000 (Exhibit 2), thereby increasing the total estimated construction delivery cost to $2,557,000, as summarized in the table below:
Project Item Current
Total
New Total
Construction Contract Bid Amount $1,798,800 $1,798,800
Construction, Administration, Inspection, Testing $270,000 $270,000 Contract Contingencies $208,200 $488,200
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $2,277,000 $2,557,000
FISCAL IMPACT
The following table summarizes the funds budgeted and available in current FY 2023-24 for expenditure to deliver construction of this project. Any unspent budget in FY 2024 will be included in future year Carry Forward for City Council consideration.
Fiscal Year Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account No.
Description
Amount
Original Construction Delivery Cost
2022-23 14817615-
66220
(19-6948)
Traffic System
Management
Grant
Active Transportation
Program–Federal,
Improvements Other
Than Buildings
$2,277,000
Appropriation Adjustment
2023-24 05817660-
66220
(19-6948)
Residential
Street
Improvement
Residential Street
Improvement,
Improvements Other
Than Buildings
$280,000
Total Contract Amount $2,557,000
EXHIBIT(S)
1. Location Map
2. Amendment to Fiscal Year 2023-24 CIP
Submitted By: Nabil Saba, P. E., Executive Director - Public Works Agency Approved By: Steven A. Mendoza, Acting City Manager