Public Works Agency
www.santa-ana.org/public-works
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 19, 2023
TOPIC: Pedestrian and Mobility Improvements Phase II
AGENDA TITLE
Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $2,288,087 for the Pedestrian and Mobility Improvements Phase II with an Estimated Project Delivery Cost of $2,860,109 (Project No. 22-1406) (Non-General Fund) (Revive Santa Ana)
RECOMMENDED ACTION
1. Authorize budget reallocation of $161,817 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase I (No. 22-1405) Project, $143,475 in unspent American Rescue Plan Act account from the Pedestrian and Mobility Improvement Phase III (No. 22-1407) Project, and $154,517 in unspent American Rescue Plan Act account from the Neighborhood Streetlights Phase I (No. 22-1387) Project to construction funds for the Pedestrian and Mobility Improvement Phase II Project (No. 22-1406) to complete the project funding requirement.
2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,288,087, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Pedestrian and Mobility Improvements Phase II for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non-substantive changes approved by the City Manager and the City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,860,109, which includes $2,288,087 for the construction contract, $343,213 for contract administration, inspection, and testing, and a $288,809 project contingency for unanticipated or unforeseen work.
4. Approve an amendment to the FY 2023-24 Capital Improvement Program to include $2,400,300 in construction funding from the American Rescue Plan Act grant funds and $459,809 in construction funding from the American Rescue
Pedestrian and Mobility Improvements Phase II
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Plan Act approved in FY 2022-23 proposed budget for the Pedestrian and Mobility Improvements-Phase II.
5. Determine, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2023-5 was filed for the project 22-1406.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency was allocated American Rescue Plan Act (ARPA) funding to enhance pedestrian traffic safety, accessibility, and mobility within qualified census tract areas. This project meets the intent of the funding source by constructing new wheelchair ramps, pedestrian hybrid beacons (PHBs), traffic signal, a traffic circle, a concrete median, and enhancing pedestrian crossings through the implementation of new signing and striping. Once these pedestrian and mobility improvements are completed, it will increase traffic safety for pedestrians and all road users.
The scope of work includes installation of a new traffic signal at the intersection of Fairview Street and Highland Avenue, installation of new PHB at the intersections of Flower Street and 3rd Street, and 5th Street and Susan Street, and a traffic circle at the intersection of Wilshire Avenue and Sycamore Street (Exhibit 1).
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 39 regional vendors via PlanetBids, many of which are Santa Ana based. A total of two bids were received. No bids were received from any Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on September 29, 2023 and October 06, 2023. The project was also advertised in PlanetBids on September 19, 2023. Bids were received electronically via PlanetBids on October 17, 2023. No bid protest was submitted by any of the bidders during the bid protest period.
Bid Results Summary
Rank Bidder’s Name Location Base Bid
1 Elecnor Belco Electric, Inc. Chino, CA $2,288,087
2 Crosstown Electrical & Data,
Inc. Irwindale, CA $2,776,837
A total of two bids were received and both were deemed responsive. Elecnor Belco Electric, Inc. submitted the lowest responsive base bid in the amount of $2,288,087 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the Pedestrian and Mobility Improvements Phase II
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basis of the base bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Elecnor Belco Electric, Inc. in the amount of the base bid totaling $2,288,087 (Exhibit 3).
Elecnor Belco Electric, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years most recently completing Main Street at 15th Street Traffic Signal Installation. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and implementation of the labor requirements.
As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $2,860,109.
Project Item Total
Construction Contract Bid Amount $2,288,087
Construction Administration, Inspection, Testing $ 343,213 Project Contingencies $ 228,809
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $ 2,860,109
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2023-5 was filed for the project 22-1406.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $2,860,109, which includes construction, contract administration, inspection and testing, and authorized contingencies of $572,022. Monies will be reallocated from Project No. 22-1406, 22-1407 and No. 22-1387 to fund this agreement. Project No. 22- 1406 is the number assigned to the funding for tracking of all expenditures to deliver the construction of this project. All funds are available for expenditure in Fiscal Year 2023- 24, however any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2024-25.
The proposed contract enables staff to authorize a construction cost increase of up to 25%, if necessary for contingencies. Staff expects to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are Pedestrian and Mobility Improvements Phase II
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no other available appropriations, staff will return to City Council with a project update and recommendations.
The following table summarizes the funds budgeted for expenditure to deliver construction of this project:
Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account No.
Description
Amount
EXISTING BUDGET
2023-24
18117013-
66220
(22-1406)
American
Rescue Plan
Act (ARPA)
ARPA – PWA,
Improvements Other
Than Buildings
$2,400,300
BUDGET REALLOCATION
2022-23 18117013-
66220
(From 22-1405
to 22-1406)
American
Rescue Plan
Act (ARPA)
ARPA – PWA,
Improvements Other
Than Buildings
$161,817
2022-23
18117013-
66220
(From 22-1407
to 22-1406)
American
Rescue Plan
Act (ARPA)
ARPA – PWA,
Improvements Other
Than Buildings
$143,475
2022-23 18117013-
66220
(From 22-1387
to 22-1406)
American
Rescue Plan
Act (ARPA)
ARPA – PWA,
Improvements Other
Than Buildings
$154,517
Total $2,860,109
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
5. CIP Project Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager