Public Works Agency
www.santa-ana.org/public-works
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 19, 2023
TOPIC: Purchase of One Ford Transit Passenger Wagon Van for the Santa Ana Jail
AGENDA TITLE
Award a Purchase Order to National Auto Fleet Group for One Ford Transit Passenger Wagon Van in an Amount Not to Exceed $123,658 (Specification No. 23-177) (General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of a Purchase Order to National Auto Fleet Group for one 2024 Ford Transit Passenger Wagon Van in the amount of $103,658 plus a contingency amount of $20,000, for a total amount not to exceed $123,658, subject to non-substantive changes approved by the City Manager and City Attorney.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Parks, Fleet, and Facilities Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Fleet Services section maintains an equipment replacement schedule and works with departments to routinely replace vehicles that have surpassed their useful life cycle.
The Santa Ana Jail currently has three vans to transport inmates to and from court, designated parent facilities, and medical facilities throughout Southern California.
These vans are also used for the Quality of Life Team and driving under the influence enforcement activities. The oldest vehicle is a 2008 Chevy 3500 Express Van that has exceeded its useful life and has 235,922 miles. Due to the wear and mileage on this vehicle, it is no longer adequate for long distance transportation outside of City limits.
Therefore, it is necessary to replace this vehicle. Funding for this purchase was carried from FY 2022-23 General Fund.
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to National Auto Fleet Group (Contract No. 091521-NAF) as a result of open, competitive bidding on behalf of its members, which includes government agencies.
Purchase Order to National Auto Fleet
December 19, 2023
3 9
1 6
Staff researched available procurement options and product offerings in the market, and determined that National Auto Fleet Group meets the City’s specifications. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing guidelines.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget. The following table summarizes the funds budgeted and available for expenditure.
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 01114420-66400 General Fund
Field Operations,
Machinery &
Equipment
$123,658
EXHIBIT(S)
1. National Auto Fleet Group Quote No. 26450
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager