Public Works Agency
www.santa-ana.org/public-works
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City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 19, 2023
TOPIC: Bicycle Safety Grant Funding Recognition and Professional Services Agreement
AGENDA TITLE
Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $199,900, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $199,900 (Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 in the OTS-PWA Traffic Safety Grants, Federal Grants-Indirect revenue account and appropriate the same amount to the OTS-Bicycle Safety PWA, Contract Services-Professional expenditure account. (Requires five affirmative votes)
2. Authorize the City Manager to execute a one-year grant agreement with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $199,900, for a one-year period beginning October 1, 2023, and ending September 30, 2024, (timeframe consistent with the grant cycle), subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX).
3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc., to provide bicycle safety education services for a one-year period beginning December 19, 2023, and ending October 31, 2024, in an amount not to exceed $199,900, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Santa Ana Public Works Agency (PWA) partnered with Santa Ana Active Streets (SAAS) to develop a custom Pedestrian and Bicycle Safety Program (Program) for the City of Santa Ana. The Program was submitted by PWA in partnership with SAAS to the State of California Office of Traffic Safety (OTS) and has been awarded a $199,900
Bicycle Safety Grant Funding Recognition and Professional Services Agreement December 19, 2023
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grant (Exhibit 1). These funds will be used to address bicycle safety through a series of safety education workshops and events. The goal of the program is to reduce the number of deaths and injuries in traffic collisions involving bicycles and pedestrians.
The bilingual education program is intended to reach a wide cross section of community members. It will include a series of comprehensive workshops consisting of educating adults about traffic safety and educating youths about bicycle safety and maintenance.
At the end of the adult series, community members will recommend improvements to the Public Works Agency to guide the pursuit of future grant funds. At the end of the youth series, community youth will earn a bicycle, which they repaired and maintained during the course of the classes.
The program includes family-friendly bicycle safety skills classes taught by the League of American Bicyclists Certified Instructors, access to nighttime lights and helmets distributed to the community during safety equipment events targeting pedestrians and bicyclists, equipment demonstration events, and bicycle traffic safety fairs at community events. All tasks outlined in the Program scope of work will be delivered directly by SAAS, and will be paid by SAAS’s fiscal agent, Charitable Ventures of Orange County, Inc., (Exhibit 2) utilizing the Office of Traffic Safety grant award.
FISCAL IMPACT
Approval of the requested Appropriation Adjustment will recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $199,900 as follows:
$199,900 will be recognized in the OTS-PWA Traffic Safety Grants, Federal Grants- Indirect revenue account (No. 16517002-52001). The Appropriation Adjustment will also appropriate the same amount of $199,900 as follows: $199,900 will be appropriated to the OTS-Bicycle Safety PWA, Contract Services-Professional expenditure account (No. 16517611-62300).
Funds are budgeted and available for expenditure in the Fiscal Year 2023-24.
Fiscal Year Accounting
Unit- Account
No.
Fund
Description
Accounting Unit,
Account No.
Description
Amount
2023-24 16517611-
62300
Office of Safety
Grant
OTS-Bicycle
Safety PWA,
Contract Services-
Professional
$199,900
TOTAL: $199,900
Bicycle Safety Grant Funding Recognition and Professional Services Agreement December 19, 2023
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EXHIBIT(S)
1. State of California, Office of Traffic Safety Grant Agreement
2. Charitable Ventures Agreement
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager