Public Works Agency
www.santa-ana.org/public-works
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 19, 2023
TOPIC: Neighborhood Safety Streetlights – Phase I
AGENDA TITLE
Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $676,386 for the ARPA Neighborhood Streetlights – Phase I project with an Estimated Project Delivery Cost of $845,483 (Project No. 22-1387) (Non-General Fund) (Revive Santa Ana)
RECOMMENDED ACTION
1. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include $845,483 of funding in the American Rescue Plan Act funds for ARPA Neighborhood Streetlights – Phase I.
2. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $676,386, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook:
Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase I, for a term beginning December 19, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $845,483, which includes $676,386 for the construction contract; $101,458 for contract administration, inspection, and testing; and a $67,639 project contingency for unanticipated or unforeseen work.
4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2023-120 was filed for the project 22-1387.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) was allocated American Rescue Plan Act (ARPA) funding to enhance pedestrian safety, accessibility, and mobility within qualified census tract areas. This project meets the intent of the funding source by enhancing street
Award Construction Contract to Elecnor Belco Electric, Inc.
December 19, 2023
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lighting in an under lit area providing a safer and welcoming environment for pedestrians and motorists. Once the street lighting improvements are completed, it will increase traffic safety for pedestrians and all road users. Scope of work includes the installation of new street light poles including the foundations, luminaire arm, Light Emitting Diode (LED) luminaire, wiring, and electrical meter pedestal in the French Park Neighborhood and on Willits Street from Fairview Street to Nottingham Avenue (Exhibit 1).
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 52 regional vendors via PlanetBids, many of which are Santa Ana based. A total of four bids were received. No bids were received from any Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on September 21 and 28, 2023. The project was also advertised in PlanetBids from September 20 through October 12, 2023. Bids were received electronically via PlanetBids on October 12, 2023. No bid protest was submitted by any of the bidders during the bid protest period.
Bid Results Summary
Rank Bidder’s Name Location Base Bid
1 Elecnor Belco Electric, Inc. Chino, CA $ 676,386
2 Comet Electric, Inc. Chatsworth, CA $753,974
3 International Line Builders,
Inc. Corona, CA $843,941
4 PAR Western Line
Contractors
Rancho
Cucamonga, CA $1,487,119
A total of four bids were received and all were deemed responsive. Elecnor Belco Electric, Inc. submitted the lowest responsive base bid in the amount of $676,386 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Elecnor Belco Electric, Inc. (Exhibit 3).
Elecnor Belco Electric, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years most recently completing Main Street at 15th Street Traffic Signal Installation. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects.
Award Construction Contract to Elecnor Belco Electric, Inc.
December 19, 2023
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Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management; implementation of the labor requirements.
As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $845,483.
Project Item Total
Construction Contract Bid Amount $676,386
Construction Administration, Inspection, Testing $101,458 Contract Contingencies $67,639
TOTAL ESTIMATED CONSTRUCTION DELIVERY
COST $845,483
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2023-120 was filed for the project 22-1387.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (22-1387) is $845,483, which includes construction, contract administration, inspection, testing, and authorized contingencies of $284,899. All funds are available for expenditure in Fiscal Year 2023-24, however any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2024-25.
The proposed contract enables Staff to authorize a construction cost increase of up to 25% if necessary for contingencies. Staff expect to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, then Staff will return to City Council with a project update and recommendations
The following table summarizes the funds budgeted for expenditure to deliver construction of this project:
Award Construction Contract to Elecnor Belco Electric, Inc.
December 19, 2023
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Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account No.
Description
Amount
EXISTING BUDGET
2023-
24 18117013–
66220
(22-1387)
American
Rescue Plan
Act (ARPA)
ARPA - PWA,
Improvements Other
Than Building
$845,483
TOTAL $845,843
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
5. FY 2023-24 Capital Improvement Program Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager