Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 16, 2024
TOPIC: Traffic Control Equipment and Services at City Events
AGENDA TITLE
Second Amendment to Agreement with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events to Increase the Total Agreement Not To Exceed Amount by $185,000 through March 31, 2025, for a New Total Not to Exceed Amount of $400,000 (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a second amendment to the agreement with California Barricade Rentals, Inc. for traffic control equipment and services at City events to increase the total agreement not to exceed amount by $185,000 through March 31, 2025 for a new total not-to-exceed amount of $400,000 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On April 5, 2022, the City entered into an agreement to California Barricade, Inc. for traffic control equipment and services for City events. The award was made through a competitive Request for Proposals (RFP) process, whereby California Barricade Rentals, Inc. was selected.
On June 6, 2023, the City approved an amendment to increase the agreement amount by $65,000 to fund additional Parks, Recreation, and Community Services Agency (PRCSA) events as well as other future Police Department community events requiring these services. Out of the $65,000 amendment, $40,000 was allocated to PRCSA and $25,000 was allocated to the Police Department.
Staff is requesting an increase of $185,000 through the end of the contract. This past year, the Fiesta Patrias Parade increased the need by $55,000 and $65,000 is anticipated for next year ($120,000 total). The newly added Tet Festival is anticipated to need $15,000 for each of the two upcoming years ($30,000 total) and, due to the size last year, the Egg Hunt is anticipated to need an increase of $5,000 each year as well ($10,000 total). Lastly, staff is requesting $20,000 for any unanticipated need in services.
Traffic Control Equipment and Services at City Events
January 16, 2024
3 9
6 8
FISCAL IMPACT
Funds are budgeted and available in the following account for the current year and will be budgeted and made available for the following year subject to City Council approval.
Expenditure amounts may differ from year to year, but will remain within the total agreement amount.
Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit, Account
Description
Amount
FY 23-24 01113230-
62300
General
Fund
PRCSA-Recreation and
Community Services-
Contractual Services
Professional
$62,000
FY 24-25 01113230-
62300
General
Fund
PRCSA-Recreation and
Community Services-
Contractual Services
Professional
$123,000
EXHIBIT(S)
1. Second Amendment
Submitted By: Hawk Scott, Executive Director of PRCSA
Approved By: Tom Hatch, Interim City Manager