Public Works Agency
www.santa-ana.org/public-works
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 16, 2024
TOPIC: New Traffic Signal Installation at Chestnut Avenue and Zoo Lane (Formerly Elk Lane)
AGENDA TITLE
Award a Construction Contract to Baker Electric & Renewables LLC in the Amount of $691,335 for the Traffic Signal Installation at Chestnut Avenue and Zoo Lane (formerly Elk Lane) with an Estimated Project Delivery Cost of $864,168 (Project No. 23-6999) (Non-General Fund)
RECOMMENDED ACTION
1. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include $864,168 of funding in Transportation System Impact Authority (TSIA) Area A and Capital Outlay Fund Parks Improvement funds for the Traffic Signal Installation at Chestnut Avenue and Zoo Lane (formerly Elk Lane) .
2. Approve an appropriation adjustment to recognize Transportation System Impact Authority Area A funds in an amount of $839,168 in the Prior Year Carry Forward revenue account, and appropriate the same amount to the Transportation System Impact Authority Area A, Improvements Other than Buildings expenditure account. (Requires five affirmative votes)
3. Authorize budget reallocation of $25,000 in unspent Capital Outlay Fund Parks Improvement account from the Maintenance & Repair Buildings & Ground (No. 24- 2600) Project to construction funds for the Traffic Signal Installation at Chestnut Avenue and Zoo Lane (formerly Elk Lane) (No. 23-6999) to complete the project funding requirement
4.Award a construction contract to Baker Electric & Renewables LLC., the lowest responsive bidder, in accordance with the base bid in the amount of $691,335, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of new Traffic Signal Installation at Chestnut Avenue and Zoo Lane (formerly Elk Lane) Project, for the term beginning December 19, 2023 and ending upon project completion.
New Traffic Signal Installation at Chestnut Avenue and Zoo Lane (Formerly Elk Lane) January 16, 2024
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5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $864,168, which includes $691,335 for the construction contract, $103,700 for contract administration, inspection, and testing; and a $69,133 project contingency for unanticipated or unforeseen work.
6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2020-96 was filed for the project 23-6999.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
A 2017 traffic impact analysis conducted for the development project at 1660 East First Street Elks Apartments indicated that a traffic signal is warranted at the intersection of Chestnut Avenue and Zoo Lane (formerly Elk Lane). Under the Mitigation Fee Act, the developer made a one-time payment to the City for their fair share of the cost to provide the necessary improvements. These funds were deposited in the Traffic System Impact Authority (TSIA) Area A revenue account and will be used to construct a new traffic signal at the intersection of Chestnut Avenue and Zoo Lane (formerly Elk Lane). The scope of work includes installation of traffic signal poles, conduit, wiring, video detection system, emergency vehicle preemption system, and a decorative Santa Ana Zoo themed crosswalk. Funding from Parks & Recreation Maintenance and Repair funds will be used to partially fund the Santa Ana Zoo themed crosswalk.
The project will also install new traffic signal fiber optic communication on Chestnut Avenue between Zoo Lane (formerly Elk Lane) and Grand Avenue, with improvements on Chestnut Avenue at Lyon Street and Grand Avenue (Exhibit 1). The purpose of the project is to improve traffic flow, safety, and accessibility for motorists, pedestrians, and bicyclists that utilize this corridor.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 39 regional vendors via PlanetBids, many of which are Santa Ana based. A total of six bids were received. No bids were received from any Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on August 30, 2023 and September 6, 2023. The project was also advertised on PlanetBids on September 9, 2023, and September 20, 2023.Bids were received electronically via PlanetBids on September 20, 2023. No bid protest was submitted by any of the bidders during the bid protest period.
New Traffic Signal Installation at Chestnut Avenue and Zoo Lane (Formerly Elk Lane) January 16, 2024
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Bid Results Summary
Rank Bidder’s Name Location Base Bid
1 Baker Electric & Renewables
LLC Escondido, CA $691,335
2 Elecnor Belco Electric, Inc. Chino, CA $697,588
3 International Line Builders,
Inc. Corona, CA $725,017
4 Select Electric, Inc. Vista, CA $749,079
5 DBX, Inc. Temecula, CA $749,200
6 Comet Electric, Inc Chatsworth, CA $802,868
A total of 6 bids were received and all were deemed responsive. Baker Electric and Renewable, Inc. submitted the lowest responsive base bid in the amount of $691,335 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Baker Electric & Renewables LLC in the amount of the base bid totaling $691,335 (Exhibit 3).
Baker Electric & Renewables LLC has worked satisfactorily on various projects for the City of Santa Ana throughout the last several years. The most recent project is the Street Light Poles Replacement Project FY 2022-23.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management; implementation of the labor requirements; inspection of the Contractor’s work to ensure contract compliance, workmanship, and quality; and materials testing.
As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $864,168.
Project Item Total
Construction Contract Bid Amount $ 691,335
Construction Administration, Inspection, Testing $ 103,700 Project Contingencies $ 69,133
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $ 864,168
New Traffic Signal Installation at Chestnut Avenue and Zoo Lane (Formerly Elk Lane) January 16, 2024
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ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2020-96 was filed for the project 23-6999.
FISCAL IMPACT
Approval of the requested Appropriation Adjustment will recognize TSIA Area A funds in the amount of $839,168 in the Prior Year Carry Forward revenue account (No. 99117002-50001) and appropriate the same amount to the TSIA Area A, Improvements Other than Buildings expenditure account (No. 99117950-66220).
Approval of the request to reallocate funds will provide funding in the amount of $25,000 in unspent Capital Outlay Fund Parks Improvement funds from the Maintenance & Repair Buildings & Ground Project (No. 24-2600).
Project No. 23-6999 is the number assigned to the funding for tracking of all expenditures to deliver the construction of this project. As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $864,168, which includes construction, contract administration, inspection and testing, and authorized contingencies of $103,700. All funds are available for expenditure in Fiscal Year 2023- 24, however any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2024-25.
The following table summarizes the funds budgeted for expenditure to deliver construction of this project:
Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account No. Description Amount
APPROPRIATION ADJUSTMENT
2023-
24 99117950-
66220
(23-6999)
Transportation
System
Improvements
Authority Area
A
Transportation System
Improvements Authority
Area A, Improvements
Other Than Buildings
$839,168
ADDITIONAL BUDGET/BUDGET REALLOCATION
2023-
24 05113263-
62320 (From 24-
2600 to 23-
6999)
Capital Outlay
Fund
Park Improvements,
Maintenance & Repair
Buildings & Ground
$25,000
New Traffic Signal Installation at Chestnut Avenue and Zoo Lane (Formerly Elk Lane) January 16, 2024
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Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit,
Account No. Description Amount
Additional Budget/Budget Reallocation Total $839,168
Total $864,168
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
5. CIP Project Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager