Human Resources Department
www.santa-ana.org/human-resources
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 16, 2024
TOPIC: Pre-Employment Medical Services
TITLE
Approve an Agreement with Occupational Health Centers of California, a Medical Corporation dba Concentra Medical Centers (“Concentra”) for Pre-Employment Medical Services
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Concentra to provide a comprehensive medical services review program in an amount not to exceed $450,000 for a three-year term from January 31, 2024 through January 30, 2027, with the option for the City to grant up to two 1-year renewals of $150,000 each additional year, in an amount not to exceed $750,000 over a five-year term. (Agreement No. A-2024-XXX) GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
As an employer, the City maintains a comprehensive medical services review program and utilizes a qualified vendor to provide pre-employment medical screening services. A Request for Proposals (RFP) for these services was posted on July 12, 2023. The purpose of the RFP was to identify qualified occupational health providers to effectively coordinate, schedule, and evaluate the results of a variety of medical services such as:
•Pre-employment medical examinations and screenings;
•Department of Motor Vehicles (“DMV”) Commercial Classification Driver’s License physical examinations;
•Department of Transportation (“DOT”)-related drug and alcohol examinations and screenings; and
•California Occupational Safety and Health Act (“OSHA”) occupational testing such as periodic evaluation of respiratory, audio, and chest functions, as well as Hepatitis vaccination and boosters, as needed.
Three proposals were received and evaluated by a staff panel based on the vendors’ qualifications and experience, demonstrated knowledge of a variety of medical services, ability to fulfill scope of work, availability and convenience of services, cost
Pre-Employment Medical Services
January 16, 2024
3 9
6 0
competitiveness, and responsiveness to the proposal. The panel members determined that Concentra scored the highest during the review process.
Staff recommends the approval of the agreement with Concentra to allow the City's Human Resources Department to provide a comprehensive medical services review program that will streamline and expedite the various medical processes required of the City’s employees.
FISCAL IMPACT
The estimated expenditures below are strictly approximations; contract authority may be paid in its entirety during any given fiscal year, expended throughout the term of the contract, or not spent at all. Funding for the remainder of the current fiscal year is included in the FY 2023-24 budget. Funds for the duration of the contract period, an aggregate amount not to exceed $750,000, will be included in future fiscal years proposed budget for various departmental Contractual Services Professional accounts (no. 62300) for City Council consideration.
Fiscal Year: Three Year Agreement Estimated Total Amount FY 2023-2024 (January 31 – June 30) $75,000
FY 2024-2025 (12 months) $150,000
FY 2025-2026 (12 months) $150,000
FY 2026-2027 (6 months) $75,000
Two-Year Renewal Option Estimated Total Amount
FY 2026-2027 (6 months) $75,000
FY 2027-2028 (12 months) $150,000
FY 2028-2029 (July – January) $75,000
EXHIBIT(S)
1. RFP for Pre-Employment Medical Services
2. Agreement for Pre-Employment Medical Services
Submitted By: Jason Motsick, Executive Director of Human Resources Approved By: Tom Hatch, Interim City Manager