Public Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 16, 2024
TOPIC: Approve Agreement for Integrated Pest Management and Pest Control Services for City Parks and Facilities
AGENDA TITLE
Approve an Agreement with RPW Services, Inc. for Integrated Pest Management (IPM) and Pest Control Services at City Parks and Facilities in an Amount Not to Exceed $3,966,300 (RFP No. 23-153) (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with RPW Services, Inc. for integrated pest management and pest control services in an annual amount not-to- exceed $661,050, plus an annual contingency of $132,210, for a total amount not-to- exceed $3,966,300 for a three-year term beginning on February 1, 2024 and expiring January 31, 2027 with provisions for two, one-year extensions (Agreement No. A-2024- XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
As of July 1, 2022, park maintenance functions have transferred from the Parks, Recreation, and Community Services Agency (PRCSA) to the Public Works Agency (PWA). PWA’s Parks, Fleet, and Facilities Division provides landscape maintenance services at city parks and facilities. The city contracts for continuous Integrated Pest Management (IPM) and pest control services at city parks and facilities. IPM is a systematic approach for turf and open spaces management, reducing weeds and pests while promoting clean, healthy, and safe open spaces. The current agreement is scheduled to expire on January 31, 2024, and does not have any remaining renewal options.
The Public Works Agency issued Request for Proposal (RFP No. 23-153) on November 16, 2023, inviting qualified IPM and pest control service firms with relevant experience to submit their proposals to the City through PlanetBids. The RFP was advertised on the City’s online bid management and publication system. A summary of the RFP and proposals received is as follows:
303 Vendors notified
33 Santa Ana vendors notified
21 Vendors downloaded the RFP packet
2 Proposals received
Approve Agreement for Integrated Pest Management and Pest Control Citywide January 16, 2024
3 9
7 9
Two proposals were received by the RFP deadline on November 30, 2023, opened, and both were deemed responsive. The selection committee evaluated all proposals with experience in integrated pest management and related program services. The highest- ranked firm will provide integrated pest management services for the City. Based on the criteria outlined in the RFP, the following summarizes the responding firms and their rankings:
Firm Location Rank
RPW Services, Inc. Orange, CA 1
Pest Options, Inc. Fullerton, CA 2
Staff recommends awarding the agreement to the highest-ranked firm based on the City’s projected needs. The proposal submitted by RPW Services, Inc. demonstrated they have the necessary capacity and expertise with similar contracts to provide IPM and pest control services as specified in the RFP. Additionally, the rates provided by the firm are reasonable and within industry standard, and the proposal was determined to provide the best overall value for the City. RPW Services, Inc. has provided on-call weed spraying services to the Street Maintenance Division of Public Works. This project is their first City project with the Park Maintenance Division.
FISCAL IMPACT
Funding is available in FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.
Fiscal
Year
Accounting
Unit- Account
#
Fund
Description
Accounting Unit,
Account
Description
Amount
01117651-
62320
General Fund Park Maintenance
Service,
Enhancement,
Maintenance &
Repair, Buildings &
Ground
$276,300
01113220-
62300
General Fund PRCSA – Zoo,
Contract Services-
Professional
$24,861
2023-24
Feb-June
07417655-
62320
General Fund Civic Center
Maintenance &
Repair Building
$29,365
FY 23-24 Total $330,526
0 Proposals received from Santa Ana
vendors
Approve Agreement for Integrated Pest Management and Pest Control Citywide January 16, 2024
3 9
7 9
Fiscal
Year
Accounting
Unit- Account
#
Fund
Description
Accounting Unit,
Account
Description
Amount
01117651-
62320
General Fund Park Maintenance
Service
Enhancement,
Maintenance &
Repair Buildings &
Ground
$2,652,475
01113220-
62300
General Fund PRCSA – Zoo,
Contract Services-
Professional
$238,661
FY 2024-
25 to FY
2027-28
07417655-
62320
General Fund Civic Center
Maintenance,
Maintenance &
Repair Building
$281,904
FY 2024-25 to FY 2027-28 Total $3,173,040
01117651-
62320
General Fund Park Maintenance
Service
Enhancement,
Maintenance &
Repair Buildings &
Ground
$386,820
01113220-
62300
General Fund PRCSA – Zoo,
Contract Services –
Professional
$34,805
FY 2028-
29 July-Jan
07417655-
62320
General Fund Civic Center
Maintenance,
Maintenance &
Repair Building
$41,110
FY 2028-29 (July-Jan) Total $462,735
TOTAL $3,966,300
EXHIBIT(S)
1. Agreement with RPW Services, Inc.
Submitted By: Nabil Saba, P.E., Executive Director of Public Works Agency Approved By: Tom Hatch, Interim City Manager