Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 16, 2024
TOPIC: Event Equipment Rental Services
AGENDA TITLE
Second Amendment to Agreement with A1 Party Rental for Event Equipment Rental Services at City Events to Increase the Annual Amount by $45,000 per Year through March 31, 2025, for a Total Increase of $90,000 and New Agreement Total of $540,000 (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to an agreement with A1 Party Rental for event equipment rental services at City events to increase the annual amount by $45,000 per year through March 31, 2025, for a total increase of $90,000 and new agreement total of $540,000 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On April 5, 2022, the City entered into an agreement to A1 Party Rental for equipment rental services at City Events. The award was made through a competitive Request for Proposal (RFP) process, whereby A1 was selected.
On October 4, 2022, an amendment was issued to increase the annual amount by $64,000 per year through March 31, 2025 to accommodate the additional events that the Parks, Recreation, and Community Services agency undertook. The size of City events such as Fourth of July, Chicano Heritage Festival, Fiestas Patrias, Mid-Autumn Festival, and Winter Village continues to grow. Additionally, the City is adding the Tet Festival, which will require an additional estimated $10,000 per year in services provided under the agreement with A1. Therefore, the City is requesting an agreement increase of $45,000 per year to cover the increase of existing and new events.
Event Equipment Rental Services
January 16, 2024
3 9
6 6
FISCAL IMPACT
Funds are budgeted and available in the following account for the current year and will be budgeted and made available for the following year subject to City Council approval.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit, Account
Description
Amount
FY 23-24 01113230-62300 General
Fund
PRCSA-Recreation and
Community Services-Contractual
Services Professional
$45,000
FY 24-25 01113230-62300 General
Fund
PRCSA-Recreation and
Community Services-Contractual
Services Professional
$45,000
EXHIBIT(S)
1. Agreement Amendment
Submitted By: Hawk Scott, Executive Dir. of Parks, Recreation and Community Services
Approved By: Tom Hatch, Interim City Manager