Public Works Agency
www.santa-ana.org/public-works
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 16, 2024
TOPIC: Traffic Counting Services
AGENDA TITLE
Approve an Appropriation Adjustment and Increase the Agreement Amount by $100,000 for Existing Agreements with AimTD, LLC and Transportation Studies, Inc. for a New Aggregate Amount Not to Exceed $240,000 (Project Nos. 21-6897, 22-6897, 23- 6897, 24-6897) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute second amendments to agreements for traffic counting services with AimTD, LLC and Transportation Studies, Inc., to increase the agreement aggregate amount by an additional $100,000, for a total agreement aggregate amount of $240,000 from June 30, 2024 to June 30, 2025 (Agreement No. A- 2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The City performs studies for neighborhood traffic safety on an on-going basis, and staff requires current traffic counts and field data in order to recommend improvements that will lead to positive benefits to our community. Therefore, staff needs access to specialized traffic counting services to conduct counts for neighborhood studies, the bi- annual citywide traffic volume study, pedestrian and bicycle counts, and the annual traffic signal and left-turn signal priority studies. The scope of services for this agreement also includes data collection and speed surveys in support of speed hump requests.
On July 20, 2021, the City Council approved professional services agreements for the traffic counting services. Two consultants, AimTD, LLC. and Transportation Studies, Inc., were approved for delivering these traffic counting services. Subsequently, on May 3, 2022, City Council authorized an additional $40,000 to be added to the agreement.
The approvals, so far, have allocated a total of $140,000 for use in Fiscal Years 2022- 2023 and 2023-24. Due to the large number of traffic counts that have been conducted to comply with Citywide bi-annual traffic volume counts, various grant traffic count requirements, as well as the citywide neighborhood traffic studies, the current fund expenditure limit of $140,000 for Fiscal Year 2022-23 has been met. In order to
Traffic Counting Services
January 16, 2024
3 9
7 6
continue to address neighborhood traffic safety related concerns and to allow for additional counts needed for grants, an increase in the expenditure limit is needed for the current Fiscal Year 2022-23 and future Fiscal Year 2023-24.
Additionally, the City Council approved these agreements to allow the City Manager and City Attorney to extend the term of the agreement for up to two one-year periods as needed. Staff recommends amending the Fiscal Year 2023-24 Traffic Counting Services expenditure amount limit by an additional $100,000 for a new total aggregate amount of $240,000 for the remaining Fiscal Year 2023-2024 and future Fiscal Year 2024-2025. Staff also recommends the City Manager and City Attorney to extend the term of the agreements by one year with a new termination date of June 30, 2025 (Exhibits 1 and 2).
FISCAL IMPACT
The following table summarizes the funds budgeted and available in current FY 2023-24 for expenditure to deliver construction of this project. Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carry-overs to FY 2024-25.
Fiscal
Year
Accounting
Unit-Account
No.
Fund
Description
Accounting Unit,
Account
Description
Amount
Original Contract
2023-24 03217662-66220
(21-6897)
Measure M
Street
Construction
Measure M2 Local
Fairshare,
Improvements
Other Than
Building
$90,000
2023-24 03217662-66220
(22-6897)
Measure M
Street
Construction
Measure M2 Local
Fairshare,
Improvements
Other Than
Building
$50,000
Amended Contract
2023-24 03217662-66220
(23-6897)
Measure M
Street
Construction
Measure M2 Local
Fairshare,
Improvements
Other Than
Building
$50,000
2023-24 03217662-66220
(24-6897)
Measure M
Street
Construction
Measure M2 Local
Fairshare,
Improvements
Other Than
Building
$50,000
Traffic Counting Services
January 16, 2024
3 9
7 6
Fiscal
Year
Accounting
Unit-Account
No.
Fund
Description
Accounting Unit,
Account
Description
Amount
TOTAL: $240,000
EXHIBIT(S)
1. Agreement Amendment – AimTD, LLC.
2. Agreement Amendment – Transportation Studies, Inc.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager