Public Works Agency
www.santa-ana.org/public-works
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 20, 2024
TOPIC: Award Blanket Order Contracts for Water Meter Boxes and Lids
AGENDA TITLE
Award Aggregate Inventory Blanket Order Contracts for Water Meter Boxes and Lids to Core & Main and Ferguson Enterprises LLC, dba Ferguson Water Works, in a Total Aggregate Amount Not to Exceed of $3,000,000 for a three-year term beginning February 6, 2024 and Expiring February 5, 2027, With Provisions for up to Three Additional One-Year Renewal Periods (Specification No. 23-102) (Non-General Fund)
RECOMMENDED ACTION
Award Blanket Order Contracts to Core & Main and Ferguson Enterprises LLC, dba Ferguson Water Works, to provide water meter boxes and lids for a shared aggregate amount not to exceed $3,000,000, for a three-year term beginning February 6, 2024 and expiring February 5, 2027, with provisions for three, one-year renewal periods, in accordance with each vendor’s respective contract terms and conditions.
GOVERNMENT CODE §84308 APPLIES No
DISCUSSION
The Public Works Agency’s Water Resources Division (Water Resources) oversees and maintains the daily operations of the water system and sanitary sewer system. The City’s water system is comprised of approximately 478 miles of water mains supplying the City’s drinking water and sanitary sewer system having approximately 390 miles of sewer mains serving 333,000 residents and businesses of the City of Santa Ana.
The Invitation for Bids (IFB) No. 23-102 was advertised on October 31, 2023 and offers were solicited. A summary of the bidding process is as follows:
40 Vendors Were Notified
23 Vendors Downloaded the IFB
4 Santa Ana Vendors Notified
2 1
Bids Received
Bid Received from Santa Ana
Vendors
Award a Blanket Order Contract for Water Meter Boxes and Lids February 20, 2024
4 0
4 7
Two bids were received, opened on November 28, 2023, and evaluated. Bids by Core & Main and Ferguson Enterprises LLC, dba Ferguson Water Works, a Santa Ana vendor, were determined to be responsive to the specifications and meet the City’s requirements.
Local Outreach Efforts
The Purchasing Division advertised this project on the City’s online bid management and publication system, which directly notified four Santa Ana vendors, one of which downloaded the IFB and submitted a bid for consideration.
FISCAL IMPACT
Funding is available in the current FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
2023-24
Feb - Jun
06017646-63001 Water Water Meter
Services,
Miscellaneous
Operating Expenses
187,500
2024-25 06017646-63001 Water Water Meter
Services,
Miscellaneous
Operating Expenses
500,000
2025-26 06017646-63001 Water Water Meter
Services,
Miscellaneous
Operating Expenses
500,000
2026-27 06017646-63001 Water Water Meter
Services,
Miscellaneous
Operating Expenses
500,000
2027-28 06017646-63001 Water Water Meter
Services,
Miscellaneous
Operating Expenses
500,000
2028-29 06017646-63001 Water Water Meter
Services,
Miscellaneous
Operating Expenses
500,000
2029-30
Jul - Feb
06017646-63001 Water Water Meter
Services,
312,500
Award a Blanket Order Contract for Water Meter Boxes and Lids February 20, 2024
4 0
4 7
Miscellaneous
Operating Expenses
TOTAL $3,000,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager