City Manager Office
www.santa-ana.org/city-managers-office
Item # 35
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 20, 2024
TOPIC: City Council Aide Consultancy Services
AGENDA TITLE
Approve Second Amendments to Agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for City Council Aide Consultancy Services (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute amendments to the agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for City Council aide consultancy services to increase the not-to-exceed amount of each agreement by $10,000, for a total amount not to exceed $60,000 per each agreement, and to extend the term of the agreements to June 30, 2024. (Agreement Nos. A-2024-XXX, A-2024-XXX, A-2024- XXX)
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
During Fiscal Year 2022-23, the City Council appropriated $420,000 to be budgeted annually to provide City Council aide consultancy services for each member of the City Council. Under this program, each councilmember may direct the City Manager’s Office to engage one or more independent contractors to provide services to that councilmember; these direct services augment general City Council staff support provided by the City Manager’s Office and include one or more of the following: (1) data collection and analysis, program evaluation, and public policy; (2) community engagement; and (3) constituent services.
As directed by the City Council, the City Manager’s Office allocates $60,000 for these services for each of the seven members of the City Council, totaling $420,000. The table below provides an overview of all existing agreements for City Council aide consultancy services.
City Council Aide Consultancy Services
February 20, 2024
4 0
5 8
Independent
Contractor Name
Provides Services
to
Agreement
Amount
Term End Date
Claudia Perez Mayor Amezcua $50,000 April 30, 2024
Lisbeth Rosales Mayor Pro Tem
Phan
$15,000 December 31, 2024
Dustin Lam Mayor Pro Tem
Phan
$15,000 December 31, 2024
Amanda Tran Mayor Pro Tem
Phan
$5,000 December 31, 2024
Jenny Igual Councilmember
Vazquez
$30,000 June 30, 2024
Elizabeth Alvarado Councilmember
Vazquez
$30,000 June 30, 2024
Yenni Diaz Councilmember
Vazquez
$25,000 June 30, 2024
Valerie Magdaleno Councilmember
Lopez
$50,000 April 30, 2024
Andrew Linares Councilmember
Bacerra
$50,000 April 30, 2024
Fatima Alavos Councilmember
Hernandez
$30,000 June 30, 2024
Terry Tucker Councilmember
Hernandez
$30,000 June 30, 2024
Frida Ramirez Councilmember
Penaloza
$40,000 June 30, 2024
Ricardo Sandoval Councilmember
Penaloza
$20,000 June 30, 2024
Until now, all agreements for City Council aide consultancy services have been executed by the City Manager in accordance with the City Manager’s award authority of $50,000 (per the Purchasing Policy Ordinance). To provide for a compensation amount of $60,000 for each of the three independent contractors who are projected to reach the annual budgeted allocation per councilmember, staff recommends that the City Council approve amendments to the agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno.
FISCAL IMPACT
This item includes three proposed amendments that, if approved by the City Council, will increase City Council aide consultancy services-related expenditures by $30,000 for the remainder of FY 2023-24. Funds in the amount of $30,000 are available for expenditure in the City Council Serv. Enhancement – Contracted Vendor Personnel Services account (no. 01104012-62302).
City Council Aide Consultancy Services
February 20, 2024
4 0
5 8
EXHIBIT(S)
1. Second Amendment to Agreement with Claudia Perez
2. Second Amendment to Agreement with Andrew Linares
3. Second Amendment to Agreement with Valerie Magdaleno Submitted By: Tom Hatch, Interim City Manager
Approved By: Tom Hatch, Interim City Manager