Public Works Agency
www.santa-ana.org/public-works
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 20, 2023
TOPIC: Emergency On-Call Sewer and Water Systems Repair Services Agreements
AGENDA TITLE
Approve Third Agreement Amendments for Emergency On-Call Water and Sewer Repair Services with Mike Prlich & Sons, Inc., Paulus Engineering, Inc., and TE Roberts, Inc.
RECOMMENDED ACTION
Authorize the City Manager to execute the third amendment to agreements with Mike Prlich & Sons, Inc., Paulus Engineering, Inc., and TE Roberts, Inc. for on-call emergency sewer and water system repair services to increase the annual shared agreement amount by $850,000, for an updated annual amount of $2,050,000, for the remaining term of the agreement expiring August 19, 2024 (Agreement A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On August 20, 2019, the City Council approved agreements with Mike Prlich and Sons, Inc., Paulus Engineering, Inc., and TE Roberts, Inc. for on-call emergency sewer and water infrastructure repairs in an aggregate annual amount of $500,000. These services include repairing pipelines, tanks, pumps at various utility facilities, and performing site restoration, as directed by staff, to prevent system outages, maintain services during an emergency, and restore services to normal operating conditions.
For the past three years, the Public Works Agency’s Water Resources Division has utilized these contractors for water main pipe repair work, fire hydrant relocation, installation of new sewer laterals, and other services needed to supplement the work performed by City staff. To meet the increased demand for these services, the City Council approved the first amendment to agreements with the contractors on May 5, 2020, increasing the shared annual amount by $250,000 to an aggregate annual amount of $750,000. Water Resources anticipated an increase in demands due to collaboration with the Orange County Water District on water treatment systems for per- and polyfluoroalkyl substances (PFAS) and recommended an increase of $450,000 for an updated aggregate annual amount of $1,200,000.
In 2023, City staff was deployed four times in response to water main breaks located between 700-1001 East Avalon Avenue. After careful consideration, staff recommended
Emergency On-Call Sewer and Water Systems Repair Services Agreements February 20, 2023
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deploying contractors for emergency on-call services to repair water main pipe to prevent additional segment repairs. Staff now recommends additional contract capacity to allow for emergency repairs to be conducted as needed for the remainder of this contract.
FISCAL IMPACT
Funding is available in FY 2023-24 under Water Systems Maintenance Account (No. 06017641-62300), and Sanitary Sewer Service Account (No. 05617640-62300).
Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
Existing Contract
2023-24 05617640-62300 Sanitary Sewer
Service
Sanitary Sewer
Service, Contract
Services-
Professional
$600,000
2023-24 06017641-62300 Water Water System
Maintenance,
Contract Services-
Professional
$600,000
Amendment
2023-24 05617640-62300 Sanitary Sewer
Service
Sanitary Sewer
Service, Contract
Services-
Professional
$425,000
2023-24 06017641-62300 Water Water System
Maintenance,
Contract Services-
Professional
$425,000
TOTAL $2,050,000
EXHIBIT(S)
1. Agreement Amendment - Mike Prlich and Sons, Inc
2. Agreement Amendment - Paulus Engineering
3. Agreement Amendment - TE Roberts Inc
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager