Public Works Agency
www.santa-ana.org/public-works
Item # 34
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 20, 2024
TOPIC: Street Lighting Poles and Materials
AGENDA TITLE
Award Aggregate Blanket Order Contracts to Curley Wholesale Electric and Walters Wholesale Electric Co. for Street Lighting Poles and Materials in an Aggregate Amount Not to Exceed $2,500,000 (Specification No. 23-175) (General Fund and Non-General Fund)
RECOMMENDED ACTION
Award aggregate Blanket Order Contracts to vendors listed below for street lighting poles and materials on an as-needed basis in an annual not-to-exceed aggregate amount of $500,000, and a total not-to-exceed aggregate amount of $2,500,000, for an initial one-year period beginning February 21, 2024 and expiring February 20, 2025, with provisions for four one-year renewal options.
Vendor Location
Curley Wholesale Electric Santa Ana, CA
Walters Wholesale Electric Co. Brea, CA
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Traffic Engineering Division oversees and maintains over 14,000 streetlight and traffic signal poles citywide. Often, the streetlight and traffic signal poles are damaged or compromised due to traffic collisions, electrical surges, vandalism, rust, or normal weather damage. Once the pole is compromised, the pole and appurtenances must be replaced immediately to minimize traffic delays and maintain the safety of the public. Generally, obtaining replacement poles requires a seven to ten-month advance order due to limited availability, custom pole types, and supply chain issues. To expedite the streetlight pole replacement, staff recommends the pre-purchasing of poles and associated materials to have them readily available for emergencies and immediate installation.
Street Lighting Poles and Materials
February 20, 2024
4 0
3 5
The Invitation for Bids (IFB) No. 23-175 was advertised on November 20, 2023 on the City’s online bid and management publication system, PlanetBids. A summary of vendor participation and results is as follows:
188 Vendors notified
8 Santa Ana vendors notified
30 Vendors downloaded the bid packet
3 Bids received
1 Bid received from Santa Ana vendors
Bids were solicited, opened on December 14, 2023, and evaluated (Exhibit 1). Three bids were submitted by the IFB deadline but not all were determined to be responsible, responsive to the specifications, and meeting the City’s requirements. Purple Energy submitted bid pricing for only two of 26 bid items. Staff recommends awarding contracts to Curley Wholesale Electric and Walters Wholesale Electric Co. to ensure availability of resources.
Local Outreach Efforts
The Purchasing Division advertised this project on the City’s online bid management and publication system, which directly notified eight Santa Ana vendors, one of which downloaded the IFB and submitted a bid for consideration. Additionally, staff performed supplemental outreach by personally contacting recommended local vendors by telephone and email to notify them of the bidding opportunity, provide registration instructions, and other general information about the bidding process.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. The following table summarizes the funds budgeted and available for expenditure to deliver agreement services.
Fiscal Year Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
Agreement 1-Year Term
FY 23-24 01117630-62321 General
Fund
PW-St Light Maint Serv
Enhcmn, Maintenance
& Repair Improvement
$200,000
FY 23-24 02917620-62300 Special Gas
Tax
Traffic Signal
Maintenance- Contract
Services
$100,000
FY 23-24 01117620-62300 General
Fund
Traffic/Trans. Services
Enhancement-Contract
Services
$200,000
Extension Options
FY 24-25 01117630-62321 General
Fund
Streetlight
Maintenance-
$200,000
Street Lighting Poles and Materials
February 20, 2024
4 0
3 5
Fiscal Year Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
Maintenance & Repair
Improvement
FY 24-25 02917620-62300 Special Gas
Tax
Traffic Signal
Maintenance-Contract
Services
$100,000
FY 24-25 01117620-62300 General
Fund
Traffic/Trans. Services
Enhancement-Contract
Services
$200,000
FY 25-26 01117630-62321 General
Fund
Streetlight
Maintenance-
Maintenance & Repair
Improvement
$200,000
FY 25-26 02917620-62300 Special Gas
Tax
Traffic Signal
Maintenance- Contract
Services
$100,000
FY 25-26 01117620-62300 General
Fund
Traffic/Trans. Services
Enhancement-
Contract Services
$200,000
FY 26-27 01117630-62321 General
Fund
Streetlight
Maintenance-
Maintenance & Repair
Improvement
$200,000
FY 26-27 02917620-62300 Special Gas
Tax
Traffic Signal
Maintenance- Contract
Services
$100,000
FY 26-27 01117620-62300 General
Fund
Traffic/Trans. Services
Enhancement-Contract
Services
$200,000
FY 27-28 01117630-62321 General
Fund
Streetlight
Maintenance-
Maintenance & Repair
Improvement
$200,000
TOTAL $2,500,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager