Library
www.santa-ana.org/departments/library/
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 20, 2024
TOPIC: Building Forward Library Facilities Improvement Program Grant for the Newhope Library
AGENDA TITLE
Appropriations Adjustment Recognizing Grant Revenue in the Amount of $1,086,754 for the California State Library Building Forward Library Facilities Improvement Program for the Newhope Library Renovation Project and Use of Previously Appropriated Funds in the Amount of $271,688 for the Local Match Requirement
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize $1,086,754 in grant revenue from the California State Library and appropriate $1,086,754 into the appropriate expenditure accounts to implement the program. (Requires five affirmative votes)
2. Approve the use of previously appropriated Cannabis Public Benefit funds for the local match requirement in the amount of $271,688.
GOVERNMENT CODE §84308 APPLIES No
DISCUSSION
On November 7, 2023, the City Council approved Resolution No. 2023-074, authorizing the submission of the Building Forward Library Infrastructure Grant application for the Newhope Library Renovation Project, acceptance and execution of grant funds if awarded, and designating the Library Services Director as the authorized representative to execute the funding agreement and all related requests.
On January 2, 2024, the Library was notified that it was awarded a $1,086,754 grant for infrastructure improvements at the Newhope Library that include HVAC, electrical, and plumbing upgrades; fire protection system improvements; repair and replacement of interior and storefront doors; and grant administration costs. The grant scope will be incorporated into the larger Newhope Library Renovation Project, which includes retrofitting the branch with vibrant reading areas, expanded study spaces, reimagined
Building Forward Library Facilities Improvement Program Grant for the Newhope Library February 20, 2024
4 0
4 2
outdoor patio, state-of-the-art technology, community gathering spots, and a new Innovation Center equipped to provide STEM learning opportunities for the entire family.
While the grant requires a dollar-for-dollar match, the City’s Local Income Per Capita (LIPC) made it eligible for a 75% reduction in the local match requirement. The City will only be required to provide a match of $271,688, which is within the current approved project budget and funded with Cannabis Public Benefit Fund funding.
Per the request of the California State Library, the Library Services Director, as the designated authorized representative, executed the Grant Agreement via the online signature platform, DocuSign. The agreement is included with the Staff Report for reference.
All grant funds must be fully expended by June 30, 2027.
FISCAL IMPACT
An appropriation adjustment to recognize $1,086,754 in the State Grant – Direct Revenue account (15211002-52025) and Reserve Appropriation Account (15211002- 59011), and appropriate funds to the respective expenditure accounts is shown below.
The necessary appropriations for the local match requirement, which were previously approved by City Council with the FY 2023-24 carryovers, are also included below. Any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers to FY 2024-25.
Fiscal
Year
Accounting Unit
– Account
Number
Fund
Description
Accounting Unit,
Account Description Amount
FY 23-24 15211154-61000 Public Library
Grant Fund
Building Forward
Grant – Salaries Regular
$8,097.00
FY 23-24 15211154-61100 Public Library
Grant Fund
Building Forward Grant –
Retirement Employer Normal
$337.00
FY 23-24 15211154-61120 Public Library
Grant Fund
Building Forward Grant –
Medicare Insurance
$109.00
FY 23-24 15211154-61130 Public Library
Grant Fund
Building Forward Grant –
Health Insurance
$1,399.00
FY 23-24 15211154-61170 Public Library
Grant Fund
Building Forward Grant –
Retiree Health Benefits
$112.00
FY 23-24 15211154-65100 Public Library
Grant Fund
Building Forward Grant –
Insurance Charges
$526.00
FY 23-24 15211154-65105 Public Library
Grant Fund
Building Forward Grant –
Benefits Overhead
$75.00
FY 23-24 15211154-66200 Public Library
Grant Fund
Building Forward
Library Grant – Buildings &
Building Improvements
$532,722.0
0 Building Forward Library Facilities Improvement Program Grant for the Newhope Library February 20, 2024
4 0
4 2
FY 23-24 15211154-69011 Public Library
Grant Fund
Building Forward
Library Grant – Reserve
Appropriations
$543,377.0
0 FY 23-24 01211020-66200 Cannabis
Public Benefit
Fund
Library Youth Services –
Buildings & Building
Improvements
$271,688
TOTAL $1,358,442
EXHIBIT(S)
1. Grant Agreement (for reference only)
Submitted By: Brian Sternberg, Executive Director of Library Services Approved By: Tom Hatch, Interim City Manager