Public Works Agency
www.santa-ana.org/public-works
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 20, 2024
TOPIC: Purchase of Eight Chevrolet EV Blazer SUVs for Various City Agencies
AGENDA TITLE
Approve an Appropriation Adjustment and Award a Purchase Order to Santa Ana Guaranty Chevrolet Motors, Inc. for Eight EV Blazer SUVs, in an Amount Not-to-Exceed $563,304 (Bid No. 23-184A) (Non-General and General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing $214,364 in prior-year fund balance in the Air Quality Improvement (AB 2766) Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Fleet Services-Air Quality Improvement expenditure account. (Requires five affirmative votes)
2. Authorize a one-time purchase and payment of purchase order to Santa Ana Guaranty Chevrolet Motors, Inc. for eight Chevrolet EV Blazer SUVs, in an amount not-to-exceed $518,304, with a $45,000 contingency.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Parks, Fleet, and Facilities Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Fleet Services team routinely strategizes to implement green measures that advance the California Clean Air Act mobile source emission reduction goals.
Adopted in 1990, California Assembly Bill 2766 (AB 2766) allows motor vehicle subvention fund recipients to replace conventionally fueled vehicles with lower emission and zero emission vehicles. To further reduce the City’s carbon footprint, greenhouse gas emissions, and overall operational maintenance cost, the Fleet Services Division is requesting to purchase three Chevrolet EV Blazer SUVs for the Public Works Agency and two Chevrolet EV Blazer SUVs for the Community Development Agency.
In addition, the Planning and Building Agency has recently hired three Code Enforcement Officers, which would require additional vehicles for the Officers to conduct daily inspections within the city. The Planning and Building Agency has determined they have enough budget to request the purchase of three Chevrolet EV Blazer SUVs.
Purchase of Eight Chevrolet EV Blazer SUVs for Various City Agencies February 20, 2024
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The Invitation for Bids (IFB) No. 23-184A (Exhibit 1) was advertised on December 13, 2023 on the City’s online bid management and publication system. A summary of IFB vendor participation and results is as follows:
184 Vendors notified
22 Santa Ana vendors notified
9 Vendors downloaded the bid packet
1 Bids received
1 Bid received from Santa Ana vendors
Bids were solicited, opened on January 3, 2024, and have been evaluated. One bid was submitted by the IFB deadline. Guaranty Chevrolet Motors, Inc. of Santa Ana, CA, only submitted bid pricing for all five EV Blazer SUVs. The bid submitted by Santa Ana Guaranty Chevrolet Motors, Inc. was determined to be the lowest, responsible bid, was responsive to the specifications for the vehicles, and met the City’s requirements (Exhibit 2). Staff recommends awarding a Purchase Order to Guaranty Chevrolet Motors, Inc., the sole bidder, for the purchase of these eight EV Blazer SUVs. Santa Ana Guaranty Chevrolet Motors, Inc. has successfully done business with the City for over 11 years, and consistently provides competitive pricing and responsible bids in response to the competitive solicitations released by Purchasing for the Public Works Agency on behalf of City departments.
FISCAL IMPACT
With the approval of the requested appropriation adjustment, $214,364 will be recognized in prior-year fund balance in the Air Quality Improvement (AB 2766) Fund, Prior Year Carry Forward revenue account (No. 03117002-50001) and appropriate the same amount into the Fleet Services-Air Quality Improvement, Machinery and Equipment expenditure account (No. 03117101-66400).
Funding is available in FY 2023-24 budget and available for expenditures in the Housing Asset, Housing Authority Funds, and Planning and Building Agency.
Fiscal Year Accounting
Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
Appropriation Adjustment
FY 23-24 03117101-
66400
Air Quality
Improvement
Fleet Services-Air
Quality Improvement,
Machinery & Equipment
$214,364
Existing Budget
Purchase of Eight Chevrolet EV Blazer SUVs for Various City Agencies February 20, 2024
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Fiscal Year Accounting
Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 60718810-
66410 Housing Asset Housing Asset Admin,
Vehicle Purchase $69,788
FY 23-24 14018760-
66410
Housing
Authority
Housing Authority-
Vouchers ADM, Vehicle
Purchase
$69,788
FY 23-24 03116510-
66400
Air Quality
Improvement
(AB 2766)
Planning and Building
Agency-Air Quality
Improvement,
Machinery & Equipment
$107,000
FY 23-24 01116540-
66400
Code
Enforcement,
Community
Preservation
Planning and Building
Agency,
Machinery & Equipment
$102,364
TOTAL $563,304
EXHIBIT(S)
1. Abstract of Bids
2. Chevrolet EV Blazer SUV Sample Picture
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager