Public Works Agency
www.santa-ana.org/public-works
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 5, 2024
TOPIC: Sewer Lining Materials, Supplies, and Accessories
AGENDA TITLE
Approve a Purchase Order to The Charles Machine Works Inc. for Sewer Lining Materials, Supplies, and Accessories (Spec No. XX-XXX) (Non-General Fund)
RECOMMENDED ACTION
Approve a sole source purchase order to The Charles Machine Works Inc. for sewer lateral lining materials, supplies, and accessories for an aggregate amount not to exceed $1,750,000, for a one-year term beginning March 5, 2024 and expiring March 4, 2025, with provisions for up to four additional one-year renewal periods.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency’s Water Resources Division oversees the City’s Sewer Lateral Repair Program. There are over 45,000 privately owned sewer laterals in the City, which convey sewage from homes and businesses to the main public sanitary sewer collection system. The Sewer Lateral Repair Program provides the repair or replacement of sewer laterals from the edge of the property owner’s property line to where it connects to the public sewer main in the street. Staff performs these sewer lateral repairs and replacements on a daily basis.
A Notice Inviting Bids for a Bluelight Light-Emitting Diode (LED) cured-in-place-pipe (CIPP) lining system was advertised on February 1, 2023, on the City’s online bid management and publication system, PlanetBids. One bid was received, opened on February 22, 2023, and evaluated. The bid received from The Charles Machine Works, Inc., was deemed responsive and met the City’s requirements. On June 6, 2023, the City Council awarded a purchase order to The Charles Machine Works, Inc., for the purchase of a Bluelight Light-Emitting Diode (LED) cured-in-place-pipe (CIPP) lining system.
The Charles Machine Works Inc. has provided the City’s Purchasing Division with documentation stating the vendor is currently the only manufacturer authorized to sell Bluelight LED CIPP lining system and associated parts in North America. The Public Works’ Water Resources staff is requesting approval to proceed with making purchases
Sewer Lining Materials, Supplies, and Accessories
March 5, 2024
4 0
6 6
from The Charles Machine Works, Inc. for sewer lining materials, supplies, and accessories, (Exhibit 1) which will allow them to continue lateral lining work on the City’s Sewer Lateral Repair Program.
FISCAL IMPACT
Funding is available in the current FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budget for City Council consideration.
Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
2023-24
Mar – Jun
05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$116,800
2024-25 05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$350,000
2025-26 05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$350,000
2026-27 05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$350,000
2027-28 05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$350,000
2028-29
Jul - Mar
05617640-
63001
Sanitary
Sewer Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$233,200
TOTAL: $1,750,000
EXHIBIT(S)
1. Quote
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager