Public Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 5, 2024
TOPIC: Waterworks Fittings and Supplies
AGENDA TITLE
Amend Aggregate Blanket Order Contracts for Waterworks Fittings and Supplies with Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply Company for a new Aggregate Amount Not to Exceed $2,400,000 (Specification No. 21-012) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to increase the blanket order contract not-to-exceed amount with Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply Company for the purchase of waterworks fittings and supplies by an annual $400,000, for a new aggregate amount not to exceed $2,400,000, for the current contract term expiring May 17, 2024, and two one-year renewal periods.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On May 18, 2021, at the conclusion of a competitive bidding process, the City entered into a three-year agreement, with provisions for two one-year renewal periods, with Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply Company, for waterworks fittings and supplies. The materials purchased through these agreements are used by the Public Works Agency’s Water Resources Division to perform necessary maintenance and repairs of the City’s extensive water delivery system that includes 20 wells, seven pumping stations and reservoirs, seven import water connections, and 450 miles of water distribution mains. Additionally, materials can be sourced for Capital Improvement Program (CIP) projects throughout the City.
On March 15, 2022, the City Council approved an annual increase of $175,000 to waterworks fittings contracts. The City’s Advanced Meter Infrastructure Project is currently underway and requires the City to maintain a greater inventory on hand for the Water Resources Division to sustain the City’s water system. Staff continues to evaluate water systems needs and is recommending an additional increase to the blanket order contracts for waterworks fittings and supplies by an aggregate amount of $400,000, for
Waterworks Fittings and Supplies
March 5, 2024
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6 9
a revised annual aggregate amount not to exceed $1,000,000, for the remainder of the agreement term, for a total aggregate amount of $2,400,000.
FISCAL IMPACT
Additional funds in the amount of $400,000 are available for expenditure in the current Fiscal Year 2023-24. Funds in the amount of $1,000,000 will be included in the proposed annual budgets for future years for City Council consideration as follows:
Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
Contract (3-Year Term)
05617640-
63001
Sanitary
Sewer
Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$50,000
06017640-
63001
Water Water Production &
Supply, Miscellaneous
Operating Expenses
$50,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous
Operating Expenses
$150,000
2023-24
06017646-
63001
Water Water Meter Services,
Miscellaneous
Operating Expenses
$150,000
05617640-
63001
Sanitary
Sewer
Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$100,000
06017640-
63001
Water Water Production &
Supply, Miscellaneous
Operating Expenses
$100,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous
Operating Expenses
$400,000
2024-25
06017646-
63001
Water Water Meter Services,
Miscellaneous
Operating Expenses
$400,000
2025-26
05617640-
63001
Sanitary
Sewer
Service
Sanitary Sewer
Service,
Miscellaneous
Operating Expenses
$100,000
Waterworks Fittings and Supplies
March 5, 2024
4 0
6 9
Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
06017640-
63001
Water Water Production &
Supply, Miscellaneous
Operating Expenses
$100,000
06017641-
63001
Water Water System
Maintenance,
Miscellaneous
Operating Expenses
$400,000
06017646-
63001
Water Water Meter Services,
Miscellaneous
Operating Expenses
$400,000
TOTAL: $2,400,000
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager