Public Works Agency
www.santa-ana.org/public-works
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: On-Call Material Testing and Special Inspection Services
AGENDA TITLE
Approve Second Amendments to Agreements with AESCO, Inc., Kleinfelder, Inc., and RMA Group, Inc. for On-Call Material Testing and Special Inspection Services (Non- General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute the second amendments to the standard agreement with AESCO, Inc., Kleinfelder, Inc., and RMA Group, Inc. to provide on-call material testing and special inspection services and increase the contract amount by $2,000,000, for a total amount not to exceed $4,000,000 for the remaining term (Core Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
Under the City of Santa Ana’s Capital Improvement Program, a number of construction projects will take place over the next several years. These projects include street paving, traffic signals, underground utilities, buildings, bridges, and park facility improvements. In order to maintain high quality construction, the City intends to retain testing and inspection firms to provide quality assurance services for these projects.
The Public Works Agency (PWA) released Request for Proposals (RFP) No. 20-111, by which it sought the services of a professional engineering firm to provide on-call materials testing and special inspection services on an on-call basis. Based on the criteria outlined in the RFP, the following consists of top scoring firms and their rankings:
Rank Firm City
1 AESCO, Inc. Huntington Beach, CA
2 Kleinfelder, Inc. Laguna Hills, CA
3 RMA Group Carson, CA
On-Call Material Testing and Special Inspection Services March 19, 2024
4 1
0 7
Approval of the recommended action will authorize the second amendment to increase the shared total aggregate amount of the standard agreement, which was previously approved by the City Council on July 6, 2021. The City Council had previously authorized this agreement. Staff recommends adding funds for continued services necessitated under this standard version of the contract.
In the past year, the total construction value has increased to $150 million. There has been an influx of new project funds, such as the American Rescue Plan Act and others, creating more projects. As the demand for construction continuously rises, the need for inspection and material testing increases to meet the City’s standard plans and specifications. Staff recommends increasing the annual aggregate agreement amount by $2,000,000 to cover these services (Exhibits 1-3).
FISCAL IMPACT
There is no fiscal impact at this time. Prior to utilizing any of these on-call services, PWA staff must receive Finance and Management Services Agency approval of funding and project activities to be used to ensure funds are available under the authorization limit of the shared aggregate for any projects using local or discretionary funds. Upon successful completion of the fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued.
Funds will be budgeted and available for expenditure for the remaining fiscal year, and carried forward for consideration in future fiscal years within the Agreement terms in the following, and various other, Public Works Contract Services-Professional Accounts:
Division Account
City Facilities License Agreement 01117605-62300
Traffic and Transportation Engineering 01117620-62300
Traffic Signal Maintenance 02917620-62300
Sanitary Sewer Enterprise 05417617-62300
Sanitary Sewer Enterprise 05517660-62300
Sanitary Sewer Enterprise 05617640-62300
Fed Clean Water Protection 05717640-62300
Residential Street Improvement 05817660-62300
Water Enterprise 06017645-62300
Water Enterprise 06617647-62300
Construction Engineering 08617611-62300
Design Engineering 08617612-62300
Traffic Engineering 08617620-62300
Administrative Services 10117601-62300
Development Engineering 10117605-62300
CIP Project Funding Various
Street Lights Maintenance 01117630-62300
On-Call Material Testing and Special Inspection Services March 19, 2024
4 1
0 7
Division Account
Roadway Marking/Signs 01117625-62300
Graffiti Abatement Program 01117642-62300
Street Trees 01117643-62300
Sidewalks 01117626-62300
Environment/Sanitation 06817640-62300
Roadway Cleaning 06817641-62300
Median Landscaping 02917635-62300
Roadway Maintenance 02917660-62300
EXHIBIT(S)
1. Amendment with AESCO, Inc. for On-Call Material Testing and Special Inspection Services
2. Amendment with Kleinfelder, Inc. for On-Call Material Testing and Special Inspection Services
3. Amendment with RMA Group for On-Call Material Testing and Special Inspection Services
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager