Public Works Agency
www.santa-ana.org/public-works
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: On-Call Water Engineering Services
AGENDA TITLE
Approve First Amendments to Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn and Associates, Inc., Huitt-Zollars, Inc., and Tait & Associates, Inc. for On-Call Engineering Services (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute first amendments to the agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn and Associates, Inc., Huitt- Zollars, Inc., and Tait & Associates, Inc. for on-call engineering services to increase the agreement amount by $750,000, for a total aggregate agreement amount not to exceed $2,750,000 for the remaining term of the agreement which began on August 16, 2022 and expires on August 15, 2025, with a provision for two, one year optional extensions (Core Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On August 16, 2022, the City Council approved agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, Kimley-Horn & Associates, Inc., Huitt-Zollars, Inc., and Tait & Associates, Inc. to provide on-call engineering services for the Public Works Agency Water Resources Division. To date, staff has utilized these consultants to provide professional engineering design and cost estimation work for several civil works projects relating to water, sewer, and recycled water facilities and systems.
The original agreement was awarded an amount not to exceed $2,000,000 for a three- year term, with the provision for one two-year extension. Staff recommends amending the agreements to increase the funding amount by $750,000 for the remainder of the term to allow these services to be utilized for additional civil works projects included in the current and future fiscal years’ Capital Improvement Programs (CIP). The additional funding will help ensure that the much-needed capital projects identified in the CIP can commence according to schedule.
On-Call Water Engineering Services
March 19, 2024
4 1
1 1
FISCAL IMPACT
Funds are budgeted and available for expenditure in the current FY 2023-24 and will be budgeted in future fiscal years for City Council consideration, including the renewal option. The following is an estimate of expenditures by fiscal year:
Fiscal
Year
Accounting
Unit - Account
#
Fund
Description
Accounting Unit,
Account
Description
Amount
Current Contract Term
2023-24 06017645-62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$250,000
2024-25 06017645-62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$250,000
Optional Two-Year Extension
2025-26 06017645-62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$150,000
2026-27 06017645-62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$100,000
Total: $750,000
EXHIBIT(S)
1. Amendment to Agreement with Tetra Tech, Inc.
2. Amendment to Agreement with Ardurra Group, Inc.
3. Amendment to Agreement with Psomas
4. Amendment to Agreement with Kimley-Horn and Associates, Inc.
5. Amendment to Agreement with Huitt-Zollars, Inc.
6. Amendment to Agreement with Tait & Associates, Inc.
Submitted By: Nabil Saba, Executive Director of Public Works Approved By: Tom Hatch, Interim City Manager