Public Works Agency
www.santa-ana.org/public-works
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 19, 2024
TOPIC: Water System Modeling Software
AGENDA TITLE
Approve an Amendment with Sedaru, formerly known as ID Modeling, Inc., for Water System Computer Modeling and Engineering Services (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a third amendment to the agreement with Sedaru, formerly known as ID Modeling, Inc., for Water System Computer Modeling and Engineering Services, to extend the existing term through December 31, 2024, with no supplementary expenses to the previously executed amount (Agreement No. A-2024- XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On December 4, 2018, at the conclusion of a competitive bidding process, the City Council awarded a three-year agreement, with the provision for one two-year extension option, to Sedaru to provide the Public Works Agency’s Water Resources Division (Division) with water system hydraulic modeling software (Exhibit 1). The software is utilized to better ensure overall water system reliability and develop current and future water system operational needs.
In Fall 2023, the Division was informed that the Sedaru software platform would no longer be supported beyond the end of Fiscal Year 2023-24, and a new agreement was not an option once the agreement expired on December 3, 2023. Originally, Sedaru offered an opportunity to provide short-term support until June 30, 2024 (Exhibit 2).
However, they have now offered to extend the support timeline until December 31, 2024. This additional time will allow staff to procure another option prior to the expiration of the agreement.
Staff recommends approving this agreement amendment to extend the term until December 31, 2024 to allow time to finish existing projects, download data and information stored on the platform, and transition to another software platform (Exhibit 3).
Water System Modeling Software
March 19, 2024
4 1
1 4
FISCAL IMPACT
Funds for the previously executed amount are budgeted and available for expenditure in the current FY 2023-24. Any remaining balances not expended at the end of the current fiscal year will presented to the City Council for approval to carry forward to FY 2024-25.
EXHIBIT(S)
1. Agreement A-2018-275
2. Second Amendment with Sedaru
3. Third Amendment with Sedaru
Submitted By: Nabil Saba, Executive Director of Public Works Approved By: Tom Hatch, Interim City Manager