City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that proposals will be recei ved from qualified firms for Close Circuit Television (CCTV) Inspection of Sanitary Sewers
Responses to this Request for Proposals (RFP) will be accepted until Monday, February 12, 2024 at 4:00 P.M.
Responses to this Request for Proposals (RFP) must be submitted electronically to the PlanetBids system. It is the responsibility of the proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to this proposal due date and time.
Additionally, it is a requirement that hard copy pr oposals also be sent by courier service, mailed, or hand delivered in an enclosed sealed envelope and marked clearly with the following:
“SEALED PROPOSAL FOR
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS RFP NO. 24-003
IN THE CITY OF SANTA ANA
DO NOT OPEN WITH REGULAR MAIL.”
City of Santa Ana
Attn.: JAIME ARIAS
Public Works Agency Water Resources Division
220 S. Daisy Avenue, M-85
Santa Ana, CA 92703
For further instructions regarding hard copy submission of proposals, refer to PlanetBids.
All notifications, updates and addenda will be post ed on the City’s RFP Bid page at www.santa-
ana.org/bids-rfps . Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal.
LETTER OF INTENT: Interested firms shall submit a Letter of Intent of their pending proposal to the noted Project Manager by the required date as shown on the cover page of this RFP. Letters shall be forwarded via certified mail or email and shall include the following information:
1. Use formal company letterhead.
2. Indication of company interest in the RFP.
3. Acknowledgement of candidate's responsibility to monitor the City's website for any amendments or modifications to the RFP.
4. Provision of correct, complete contact informati on .
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the duration of the Project. Bidders must provide, with their Bid, copies of Bidder’s and all listed subcontractors’ most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non- responsive.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
TABLE OF CONTENTS
I. GENERAL .................................................. ................................................... ................................................... .................. 5 A. NATURE OF WORK: ..................................................................................................... ..................................... 5 B. SUBMITTAL OF PROPOSAL: ..................................................................................................... ...................... 5 C. PROPOSAL EVALUATION AND RATING: ..................................................................................................... 5 D. PROJECT FUNDING: ..................................................................................................... .................................... 5 E. TERM OF CONTRACT AGREEMENT: ..................................................................................................... ...... 6 II. PROPOSAL TERMS AND CONDITIONS ..................................................................................................... ................ 6 A. EXAMINATION ..................................................................................................... ............................................... 6 B. EXECUTION OF AGREEMENT ................................................... ................................................... .................. 6 C. PROPOSAL VALIDITY ..................................................................................................... .................................. 6 D. PRE-CONTRACTUAL EXPENSES ..................................................................................................... ............. 6 E. JOINT OFFERS/SUBCONSULTANTS ..................................................................................................... ....... 6 F. SAFETY PROGRAM REQUIREMENTS .................................................. ................................................... .... 6 III. INSTRUCTIONS TO PROPOSERS ..................................................................................................... .......................... 7 A. CITY RESPONSIBILITIES ..................................................................................................... ............................ 7 B. PROPOSER RESPONSIBILITIES ................................................... ................................................... .............. 8 C. REQUEST FOR INFORMATION OR CLARIFICATION ................................................................................ 8 D. ADDENDA ..................................................................................................... ................................................... .... 9 E. LICENSES & PERMITS .................................................. ................................................... ................................ 9 F. INSURANCE ..................................................................................................... ................................................... 9 G. PAYMENT INFORMATION PACKET .................................................. ................................................... ......... 9 H. PRE-PROPOSAL MEETING ..................................................................................................... ........................ 9 I. CITY RIGHT TO REJECT ..................................................................................................... ............................. 9 J. PROTESTS ..................................................................................................... ................................................... 10 IV. SUBMITTAL REQUIREMENTS ..................................................................................................... ............................... 10 A. GENERAL ..................................................................................................... ................................................... ... 10
1. DEADLINE .................................................. ................................................... ...................................... 10 B. PROPOSAL CONTENTS ..................................................................................................... ............................ 10
1. STATEMENT OF QUALIFICATIONS .................................................. ............................................ 10
2. SCOPE OF SERVICES ..................................................................................................... ................. 11
3. FEE PROPOSAL ..................................................................................................... ............................ 11
4. CERTIFICATIONS ..................................................................................................... ......................... 12 V. PROPOSAL REVIEW (CONSULTANT/CONTRACTOR SELECTION) ................................................... .............. 12 A. EVALUATION AND RATING ..................................................................................................... ...................... 12 B. SELECTION ..................................................................................................... .................................................. 12 VI. AWARD OF AGREEMENT ................................................... ................................................... ...................................... 12 A. REQUEST FOR COUNCIL ACTION ..................................................................................................... ......... 12 B. EXECUTION OF AGREEMENT ................................................... ................................................... ................ 12 VII. IMPLEMENTATION ..................................................................................................... ................................................... 12 A. KICK-OFF MEETING ..................................................................................................... ................................... 12 B. NOTICE TO PROCEED ..................................................................................................... .............................. 12 VIII. PUBLIC RECORDS ..................................................................................................... ................................................... 13
APPENDIX
ATTACHMENT 1: SCOPE OF WORK
ATTACHMENT 2: FEE PROPOSAL
ATTACHMENT 3: REFERENCES
ATTACHMENT 4: STANDARD AGREEMENT (SAMPLE)
ATTACHMENT 5: CERTIFICATION
ATTACHMENT 6: EQUIPMENT SIGNS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
I. GENERAL
The City of Santa Ana (“Santa Ana” or “City”) is th e county seat and second most populous city in Orange County, California, with over 310,00 0 residents. It is the 62nd most-populous city in the United States. Santa Ana is located in Southern California, adjacent to the Santa Ana River, about 10 miles away from the California coast. Founded in 1869, the City is part of the Greater Los Angeles Area, the second largest metropolitan area in the United States.
The City of Santa Ana Public Works Agency – Water Resources Division oversees, operates, and maintains the sewer conveyance system.
A. NATURE OF WORK:
The City of Santa Ana is seeking qualified Consultants to provide closed circuit television inspection of sanitary sewer mains and related supp ort services for the City’s sewer conveyance system. A detailed Scope of Work is incl uded in ATTACHMENT 1: SCOPE OF WORK in the Appendix of this RFP.
B. SUBMITTAL OF PROPOSAL:
Responses to this Request for Proposals (RFP) must be submitted electronically to the PlanetBids system. It is the responsibility of the proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to this proposal due date and time.
The Fee Proposal shall be submitted separately and electronically to the PlanetBids system prior to this proposal due date and time.
C. PROPOSAL EVALUATION AND RATING:
The criteria for evaluating the proposals submitted will take the following items into consideration:
• Understanding of Need 30%
• Firm/Team Experience 30%
• Relevant Project Experience 15%
• References 10%
• Fee Proposal 15%
The City has established a proposal review committe e to evaluate proposers based on the response to the RFP, which includes ad herence to outlined directions and format, and the City evaluation criteria set forth above.
A final score will be calculated for each submitted proposal and used to rank the proposers.
D. PROJECT FUNDING:
Project is funded with Water Enterprise funds. Special conditions may apply. Refer to ATTACHMENT 1: SCOPE OF WORK in the Appendix of this RFP.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
E. TERM OF CONTRACT AGREEMENT:
This term is outlined in the Standard Consultant Agreement, as contained in ATTACHMENT 4: STANDARD AGREEMENT in the Appendix of this RFP.
II. PROPOSAL TERMS AND CONDITIONS
By submitting a Proposal, the Proposer acknowledges that it has thoroughly examined and accepts the Terms and Conditions of this RFP as described below:
A. EXAMINATION
Proposer represent that it has thoroughly examined and become familiar with the services and responsibilities required this RFP and that it is capable of effectively and efficiently performing quality work to achieve the City’s objec tives. Any attachments referenced herein or any interpretations, clarifications or am endments subsequently posted in the relation to this RFP are fully incorporated.
B. EXECUTION OF AGREEMENT
The City and the selected Proposer will enter into an Agreement similar to that as shown in ATTACHMENT 4: STANDARD AGREEMENT in the Appendix of this RFP. If a Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP, the City rese rves the right to select the next most qualified Proposer or call for new Proposals, whichever the City deems most appropriate.
C. PROPOSAL VALIDITY
Services, pricing and warranties indicated in a respondent’s Proposal must be valid for a period of 120 days after the submission of the Proposal.
D. PRE-CONTRACTUAL EXPENSES
Santa Ana shall not, in any event, be liable for any pre-contractual expenses incurred by Proposers in the preparation of its proposal.
E. JOINT OFFERS/SUBCONSULTANTS
Where two or more Proposers desire to submit a single Proposal in response to this RFP, they should do so on a prime sub-consultant basis. The City intends to contract with a single firm and not with multiple firms doing busin ess as a joint venture. Should the use of sub-consultants be offered, the Proposer shall p rovide the same assurances of competence for the sub-consultant plus the demonstr ated ability to manage and supervise the subcontracted work. Sub-consultants s hall not be allowed to further subcontract with others for work under the Agreemen t. The provisions of the Agreement shall apply to all sub-consultants in the same manner as the Proposer.
F. SAFETY PROGRAM REQUIREMENTS
Work Site Safety shall be as defined by the Standar d Specifications and these special provisions:
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
The Proposer shall be solely responsible for ensuri ng that all work performed under the contract is performed in strict compliance with all applicable Federal, State and local occupational safety regulations. The Consultant/Con tractor shall provide at its expense all safeguards, safety devices and protective equip ment, and shall take any and all actions appropriate to providing a safe Project site.
The following is required in addition to the requirements of the Standard Specification:
a. The Proposer shall train all employees, or subco ntractor personnel in the work practices necessary to safely perform his or her job.
b. The Proposer shall identify all known potential hazards related to the work performed and train all employees and subcontractor personnel on how to handle the potential hazards.
c. The Proposer, their employees and subcontractors shall follow all safety rules and safe work practices.
d. The Proposer will immediately notify the City of any significant and/or unusual hazards found during the course of work.
e. The Proposer shall submit copies of Safety Data Sheets (SDS) for all hazardous materials to be utilized on site in the performance of work. The Proposer is solely responsible for the legal disposal of hazardous was te generated in the performance of their work.
Safety Indemnification: To the extent allowed by la w, the Proposer agrees to defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all investigations, complaints, citations, liability, expense (including defense costs and legal fees), claims and/or causes of action for damages of any nature whatsoever, including but not limited to injury or death to employees of the Proposer, its subcontractors or City, attributable to any alleged act or omissio n of the Proposer or its subcontractors which is in violation of any Cal OSHA regulation. The obligation to defend, indemnify and hold harmless includes all investigations and proce edings associated with purported violations of Section 336.10 of Title 8 of the Cali fornia Code of Regulations pertaining to multi-employer work sites. The City may deduct from any payment otherwise due the Proposer any costs incurred or anticipated to be in curred by the Agency, including legal fees and staff costs, associated with any investiga tion or enforcement proceedings brought by Cal OSHA arising out of the assigned work.
III. INSTRUCTIONS TO PROPOSERS
A. CITY RESPONSIBILITIES
The City will provide information in its possession relevant to preparation of required information in RFP. The City will provide only the staff assistance and documentation specifically referred to herein.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
B. PROPOSER RESPONSIBILITIES
Point of Contact: The selected proposer will assume responsibility for all services in its proposal. The selected proposer shall identify a s ole point of contact with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement.
Evidence of Financial Capacity: Proposer may be req uested to submit its most recent audited financial statement, evidencing proposer’s financial capacity to fully perform the required services, including provision of equipment and personnel expenses over a ninety (90) day period. If said financial statement does not reflect full ninety (90) day operational capacity, proposer may include a letter of credit as evidence of supplemental capacity.
California Air Resources Board (“CARB”): The City is a Public Works Awarding Body, as defined under Title 13 California Code of Regulatio ns section 2449(c)(46). Accordingly, Bidders must submit, with their Bids, valid Certifi cates of Reported Compliance (“CRC”) for the Bidder’s fleet and for the fleet(s) of its listed subcontractors (including any applicable leased equipment or vehicles). Bidder mu st additionally complete and submit the Fleet Compliance Certification, included in the Bid Documents. Failure to provide a CRC for the Bidder, and for all listed subcontracto rs, or failure to complete the Fleet Compliance Certification, may render the Bid non-responsive.
Contractor shall comply, and shall ensure all subco ntractors comply, with all applicable requirements of the most current version of the reg ulations imposed by California Air Resources Board (“CARB”) including, without limitat ion, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments (“Regulation”).
Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor’s and its subcontractors’ fleets including, without limitation, the Certificates of Reported Compliance (“CRCs”), fuel/refueling record s, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days’ notice from the City.
Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fi nes, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials , officers, employees and authorized volunteers free and harmless from any claims, liabi lities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation.
C. REQUEST FOR INFORMATION OR CLARIFICATION
All questions or requested clarifications shall be made in writing via e-mail to the Project Manager (contact information as noted on the cover page to this RFP) by or before the “Deadline for Requests for Information” date noted on the cover page of this RFP. No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP, as indic ated below in SUB-SECTION III.D “ADDENDA”.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
D. ADDENDA
Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City’s PlanetBids system:
https://www.planetbids.com/portal/portal.cfm?CompanyID=20137 .
E. LICENSES & PERMITS
The selected Proposer shall be required to obtain a City of Santa Ana Business license within ten (10) business days of selection and must provide a copy to the City Project Manager or designee prior to commencing any work in Santa Ana.
Additionally, Proposer will be responsible for obta ining any licenses/permits required by the Scope of Work.
F. INSURANCE
The selected Proposer shall provide the required evidence of insurance coverage as set forth in the standard agreement within ten (10) business days after receipt of notice of award.
G. PAYMENT INFORMATION PACKET
The selected Proposer shall return a completed paym ent information packet within ten (10) business days after the successful Proposer has received notice that the agreement has been awarded. The packet is available on the City’s website: www.santa-ana.org/bids- rfps
H. PRE-PROPOSAL MEETING
A pre-proposal meeting, if scheduled, will occur on the date, time and location identified on the cover page of this RFP. The meeting will include discussion of the project scope and a question-and-answer session. It is highly re commended that the Proposer’s key team members attend this meeting. Significant inter pretations or clarifications will be addressed via addenda to this RFP, as described abo ve in SUB-SECTION III.D “ADDENDA”.
I. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise.
The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waiv e any minor inconsistency, informality or technical defect in the proposal.
The City reserves the right to reject, replace and approve any and all subcontractors. All subcontractor(s) shall be identified in the respons e to the RFP. Subcontractors shall be the responsibility of the successful Proposer and the City shall assume no liability of such subcontractors.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
J. PROTESTS
Proposers with concerns or rebuttal of any staff determination of non-responsiveness or non-responsibility may submit, in writing within fi ve (5) business days, to the Project Manager, any concerns regarding the RFP process or staff determination. Such writing shall be considered by the City Manager or his desi gnated representative, and may be acted upon within five (5) business days. If no ac tion is taken within such time, there shall be no change to the staff determination. The exercise by Proposer of its right to submit written concerns shall be a condition precedent to seeking judicial review of any award of a contract hereunder.
IV. SUBMITTAL REQUIREMENTS
A. GENERAL
1. DEADLINE
Proposals are due to the City of Santa Ana, at the date, time, and location set forth above in the Notice Inviting Proposals.
B. PROPOSAL CONTENTS
A responsive proposal shall contain the following documentation:
1. STATEMENT OF QUALIFICATIONS
The Statement of Qualifications shall be limited to a MAXIMUM of (10) DOUBLE- SIDED PAGES (excluding front and back covers, secti on dividers and attachments such as resumes, forms). Font size shall be minimum 11-point Arial. Proposal exhibits shall be maximum 11” x 17”. The Statement of Qualifications includes the following:
a. Cover Letter
Proposals shall include a letter signed by a princi pal or authorized representative who can make legally binding commitments for the entity. Include type of business entity.
b. Agreement Statement
Proposal shall include a statement outlining your c oncurrence or concerns with any and all provisions as contained in the standard agreement attached as ATTACHMENT 4: STANDARD AGREEMENT in the Appendix of this RFP.
Insurance requirements subject to change.
c. Firm and Team Experience
Proposal shall include a profile of the firm’s experience. Include resumes of project team/sub-contractors that outline their technical a nd design experience. At a minimum, this should include the project manager/pr incipal agent, associates in charge when project manager/principal agent is unav ailable, key personnel, firm size, and an organization chart identifying only those who will perform work for the proposed project and the percentage of each individ ual’s time devoted to this project. The project manager/principal agent shall be the primary contact person to represent your firm.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
d. Understanding Scope of Services
Proposal shall include an outline which demonstrate s the firm’s understanding of the scope of work. This outline should include anti cipated approach, tasks necessary for successful completion, and suggestions or special concerns that the City should be made aware of.
The Respondent should describe the ongoing support, management, and resources that will be provided to the City throughout the development agreement contract period, including any unique value-added s ervices that it wishes to highlight.
e. Relevant Project Experience
Proposal shall include a list of relevant projects which your firm or personnel have completed within the last five (5) years, including significant work with public agencies. Project information should include projec t description, year completed, client name, along with a person to contact and their telephone number. f. References
Proposal shall include references for three public entities for which Proposer has performed similar work within the past five (5) years.
g. Fee
Fees may or may not be included as part of evaluation criteria. Refer to SECTION I “GENERAL” above and SUB-SECTION IV.B.3 “FEE PROPO SAL” below. (this item not part of page limit)
2. SCOPE OF SERVICES
Proposal shall include a Scope of Services which de tails the work phases to be completed, the tasks to be accomplished and the del iverables to be provided based upon the requested Scope of Work, detailed in ATTACHMENT 1: SCOPE OF WORK in the Appendix of this RFP.
3. FEE PROPOSAL
Proposer’s fee proposal shall be submitted concurre ntly with the technical proposal, but in a separate submission to the PlanetBids system. This shall include the proposed Total Fee, firm’s Standard Hourly Fee Schedule, and/or a Project Fee Schedule where applicable and as outlined in the Scope of Work.
Where fees are NOT included as part of evaluation c riteria, the fee proposal will not be opened until the proposals have been evaluated b y the proposal selection committee. The City will select the consultant base d on qualifications, and then negotiate a contract price based on available funding.
Where fees ARE included as part of the evaluation c riteria, the fee proposal will be opened and reviewed concurrently with the proposal, and weighted per the percentage identified in SECTION I “GENERAL” above.
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
4. CERTIFICATIONS
The following forms, included in ATTACHMENT 5: CERTIFICATIONS in the Appendix of this RFP, shall be signed and included as part of the proposal submittal package:
• Non-Collusion Affidavit
• Non-Lobbying Certification
• Non-Discrimination Certification
• Prevailing Wage Compliance and Monitoring Statemen t
• Fleet Compliance Certification
V. PROPOSAL REVIEW (CONSULTANT/CONTRACTOR SELECTION )
A. EVALUATION AND RATING
Refer to SECTION I “GENERAL” above.
B. SELECTION
The committee may interview the top ranking propose rs. The City will recommend award of the agreement to the Proposer who will provide the best quality and value to the City. City reserves the right to begin negotiation s and enter into an agreement without interview or further discussions.
VI. AWARD OF AGREEMENT
A. REQUEST FOR COUNCIL ACTION
Following evaluation and rating by the proposal review committee, the Executive Director will recommend award of an agreement to the propose r providing the best quality and value to the City.
B. EXECUTION OF AGREEMENT
A standard agreement is included as ATTACHMENT 4: STANDARD AGREEMENT in the Appendix of this RFP. “Proposer” will hereinafter be referred to as “Consultant” in standard agreement. The term of the agreement will begin after the agreement is fully executed, and all required bonds, insurance documen ts and contents of the payment information packet have been received and approved.
VII. IMPLEMENTATION
A. KICK-OFF MEETING
A kick-off meeting will be held after award of contract. Consultant and its team will meet with City of Santa Ana staff to conduct introductio ns, discuss scope of services, and implementation process.
B. NOTICE TO PROCEED
Following the kick-off meeting, a formal Notice to Proceed (NTP) may be issued after the agreement is fully executed, and all insurance docu ments and contents of the Payment City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Information Packet have been received and approved.
VIII. PUBLIC RECORDS
All responses to the RFP shall become property of the City, and proposals will become public record after award of agreement. Proposer informat ion identified as proprietary information shall be maintained confidential, to the extent all owed under the California Public Records Act.
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Appendix
ATTACHMENT 1: SCOPE OF WORK
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
SCOPE OF WORK
A. INTRODUCTION AND BACKGROUND
The City of Santa Ana’s sanitary sewer collection system comprises of approximately 400 miles of sewer mains, two sewer lift stations, 48,500 sew er laterals, and 8,500 sewer manholes that are used to convey all sewer effluent from the City into the Orange County Sanitation District (OCSD) system. In accordance with the City’s Sewer Management Plan (SSMP) and the State’s waste discharge requirements, the City must inspect asses and maintain the sanitary sewer system in good repair.
B. CONTRACTOR RESPONSIBILITIES
a. SEWER CLEANING
All sewers shall be cleaned within 24 hours prior to CCTV inspection except as directed otherwise by the Engineer. Cleaning shall include removal of grease, roots, debris and other obstructions to facilitate the CCTV inspection. All costs associated with the cleaning of sewers and sewer manholes shall be borne by the Contractor. These borne expenses shall include, but are not limited to, water usage, and fees related to obtaining and securing a hydrant water meter from the City. Contractor shall return water hydrant meter to the City every six months.
The Contractor firm shall use the appropriate nozzle or cutter head, (i.e. high velocity, water jet, root cutter, etc.), to accomplish the cleaning as required for that particular reach of sewer.
Cleaning methods shall be employed to sufficiently clean the pipe so the camera can pass and can fully ascertain and document the structural and operational condition of the pipe.
Any costs associated with CCTV inspection work that is necessitated by the Contractor’s failure to sufficiently clean the main shall be borne entirely by the Contractor.
The Contractor shall use a tablet PC with internet access to connect to infraMAP® software, the City will provide access and training as needed for infraMAP® software, to record the location of the cleaning operation and the conditions encountered for each section of sewer main that is cleaned. The Contractor shall be trained by the City in the use of infraMAP®.
Digital video, logs and other materials shall be delivered when a designated area of work has been completed. The City reserves the right to use both the comprehensiveness and completeness of the cleaning reports along with the cleanliness of the pipe as evidenced by the supplied video to ascertain whether the pipe was cleaned sufficiently. Any costs required to re-clean either an unreported or an insufficiently cleaned main shall be borne entirely by the Contractor.
b. SEWER MAIN TELEVISION INSPECTION
1. The Contractor shall perform all CCTV inspection s using the WinCan VX Expert software for pipe survey reporting.
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
2. The Contractor shall use equipment specially des igned and constructed for sewer inspection and video recording. The camera must ha ve light sources of suitable illumination output to provide a clear picture of the entire periphery of pipe. The camera must be able to be rotated to a position that will assure that the total periphery of the sewer is in focus at all times, regardless of the d iameter of the pipe being inspected.
The camera, transport system, and other components of the video system shall be capable of producing a picture adequate for the pur poses of the inspection as stated herein. The adequacy of the proposed equipment, resulting video and the assessment logs shall be demonstrated to the City, if so reque sted, prior to award of contract. The cost of such demonstration shall be borne by the Contractor.
3. A cable footage counter, accurate to within one (1) foot in 1000 feet, shall be used and shall be indicated on the monitor and recorded on t he video. The date of inspection, continuous forward and reverse readout of camera di stance from referenced access hole, the upstream and downstream manhole with an arrow indicating flow direction (or the database number, run number and direction of flow), the size of the pipe, the name of the street, the iWaterID, the time of day and the project or location name as supplied by the City shall be displayed continuously on the monitor and recorded on the video.
The color of the overlay information shall be adjus ted so that it remains legible throughout the run. The footage relative to the ce nter of the manhole at the start of each run shall be set to accurately reflect a cente r of manhole starting position of 0.00 feet regardless of where along the pipe and at what footage the run begins.
4. Every sewer main assessment shall begin with a v iew of the open manhole and shall proceed uninterrupted in the downstream direction with the insertion of the camera into the manhole with the subsequent sewer main assessment. Recording of video against the flow or passing through interim manholes will only be allowed with prior approval of the City or when it can be shown that conditions ma de it unfeasible to lift an interim manhole cover or to record with the flow.
5. CCTV inspection, monitoring and recording shall only be performed by technicians that are NASSCO certified with a minimum of two years pr ior experience. The Contractor shall furnish qualification details and sample vide o for each technician so that their involvement in the project can be approved by the C ity prior to the commencement of work. The use of a video technician not approved b y the City will be considered sufficient cause for the rejection of any related w ork and any costs associated with re- inspecting shall be at the consultant’s expense.
6. During inspection, the operating technician shal l, along with an audio record of conditions, log a computerized assessment of the re corded sewer. This assessment shall include the location of all laterals, indicat ed infiltration, cracks, deflected joints, collapsed sections, ex-filtration, misalignment, ro ots, deposits, and other conditions or data pertinent to the physical condition of the sewer.
7. Through the use of the infraMAP® software the Co ntractor will have access to the complete sewer system maps and data including but n ot limited to: manhole ID numbers, sewer main ID numbers, street names and se wer main attributes. The City,
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
through the infraMAP® software, will designate the locations that are to be inspected.
Use of the infraMAP® software by the Contractor is required. The City shall train the Contractor in the use of infraMAP® as it relates to the documentation of sewer cleaning and inspection activities.
8. If the Contractor encounters conditions in the f ield that do not correspond to those indicated on the maps, the Contractor shall promptly inform the City of the discrepancy.
If manholes or terminating cleanouts are encountered that are not shown on the maps, the Contractor shall use the next available manhole number as shown on the maps for the video assessment and indicate the location where the manhole was found. The City will incorporate those changes into the maps. The u se of non-standard or incorrectly numbered manholes by the Contractor in either the database or on the video overlay as shown on the digital video is cause for rejection o f both the digital video and the database in which it is referenced and any costs associated with re-videoing of the main, modifications to the video overlay or rectification of the database that are necessitated by the consultant’s failure to use designated namin g conventions will be borne entirely by the Contractor.
9. At all points within the sewer showing defects, laterals and sewer appurtenances, the consultant shall stop the camera, rotate (up to 360 degrees) and/or tilt the camera lens to ensure adequate video coverage. All defects shal l be rated/scored and logged in accordance with NASSCO guidelines.
10. The camera shall be stopped and/or backed up to view and analyze conditions that appear unusual or uncommon to a sewer main in good condition. There shall be no loss of video quality at any time.
11. As the video is produced, the technician shall provide an audio narration of the inspection to include identification of the sewer m ain location, by street intersection location or street address as well as by City manho le number, inspection direction (upstream/downstream) and complete descriptions of the line conditions as they are encountered. The audio portion of the video record ing shall be free from electrical interference, feedback, hum, and background noise.
12. If the camera cannot pass the entire sewer reac h from its point of insertion, the reach shall be inspected from both directions. The inspection logs for the reach shall include an identification of the nature and location of the blockage. The Contractor shall notify the City immediately of any such obstruction so tha t it may be repaired or mitigated by the City and/or the Contractor so that work may proceed.
13. Video runs showing condensation or submersion o f the lens, poor or out-of-focus images, poor audio, or otherwise poor image quality shall be cause for rejection and may necessitate re-inspecting at the Contractor’s e xpense if the City determines the video run is not of acceptable quality.
14. In special cases, when directed by the City, th e Contractor shall be responsible for plugging manhole outlets during CCTV inspection. The sewer lines will be in service at
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
the time of inspection.
15. Television inspection of sewer mains with high volumes of flow (pipe running 1/3 full or more) will be done at night between the hours of 10 p.m. and 5 a.m. unless otherwise directed by the City. No adjustment in cost shall b e allowed for night work.
Notwithstanding, the consultant shall always use wh atever mechanical means are available, including modification or changing of th e camera wheels or treads, to insure that the image is recorded in an upright, un-rotated position. The City reserves the right to reject any video where changes in the orientatio n of the camera could have been corrected by such modifications or by performing the work during periods of low flow.
16. In five (5) working days after being notified t o inspect a particular section of sewer main, the Contractor shall begin CCTV inspection, and sha ll diligently pursue that work to completion.
c. SEWER MANHOLE INSPECTION
The Contractor shall perform all sewer manhole assessment inspections services per NASSCO standards by the Manhole Assessment Certification Program (MACP) Level I. Level I (MACP) shall include all information included on Level I (MACP) detailed therein in addition to the, using valid MACP defect codes. The inspection shall also provide a depth measurement from the top of the manhole to the bottom of the manhole. Said measurement shall be measured from the middle of the manhole into the bottom of the manhole channel and be measured in inches.
All digital reports for sewer manholes shall contain as a minimum the contained information on the Level I of the MACP by NASSCO guidelines and all items listed on item e.7 listed below as applied to sewer manholes.
d. SEWER LATERAL INSPECTION
When required by the City, the Contractor shall provide inspection of sewer laterals via a main line launched lateral camera. Inspection and video reporting shall be as required by sections b and e of this Appendix. Laterals shall be assessed using the Lateral Assessment Certification Program coding as provided by NASSCO.
e. DATA SUBMISSION
1. The Contractor shall visually inspect, digitally encode video in WMV format (or another format if mutually agreed upon) and provide digital logs, in PDF format, of all inspected sewers. The log and video formats shall be approved by the City prior to commencement of work. Only cloud submittals are accepted as specified on the next item.
2. Digitally encoded video shall be compressed with the WMV format with settings specified by the City. Digital video shall be supplied to the City over the cloud, the Contractor will be required to pay and provide the City access to a 1 terabyte Webflex
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Seat account through WinCam. Digital video files, Microsoft Access Database files and PDF report files naming conventions on the cloud shall be approved by the City prior to the commencement of work. The video image shall be clear, focused and relatively free from roll, static or other image distortion qualities that would prevent the reviewer from evaluating the condition of the pipe.
3. The computerized format shall be provided as a s eparate Microsoft Access database file for each quantity of digital video specified by the City. The Contractor shall provide copies of the logs to the City in PDF format. The Microsoft Access database shall include the following:
a) An inspection table listing each run number, the name of the operator, the inspection date, weather conditions, City supplied (the next sequential) database number, address or intersection of the starting manhole, direction of the inspection with respect to the flow, sewer number as supplied by the City, material (VCP, PVC, etc.), diameter of the sewer, length of the sewer, starting manhole ID number and the ending manhole ID number.
b) An assessment table listing the run number, starting and ending footage of every observation, applicable assessment code, assessment code translation, additional remarks, starting and ending clock positions of observations where applicable. c) Tabular formats (table names, column names and data types, etc.) shall conform to specifications approved by the City.
4. The Contractor shall submit the aforementioned v ideo, and electronic reports summarizing all defects and conditions specified above to the City within 15 calendar days of completion of task. In addition, the Contractor shall retain copies of both the digital video and logs, for a term no less than that specified for the agreement and shall make additional copies available to the City if the copies originally delivered to the City are found to be either defective or incomplete. Upon acceptance of the agreement, the Contractor acknowledges that given the quantity of video to be provided and the time it will take for the City to review the video after delivery that the City’s request for replacement data or video may not be timely.
5. Databases shall be numbered in sequential order with any deliverable video recording reflecting the same unique number differentiating each video. The starting database number will be specified by the City at the beginning of the contract. Barring any notifications by the City to the consultant of changes to the sequence number, the Contractor will be required to keep track of the next sequential number and use it on the electronic database files. The City will notify the consultant of any changes to the sequence number prior to requesting additional work.
6. Any digital media delivered to the City shall be labeled with the following information:
a) Street name or location of sewer main and or sewer manhole if not in a City street, and limits of inspection for the sewer reach included; (e.g., McFadden Avenue sewer between Grand and Standard) or the task name given by the City.
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
b) Date of inspection.
c) Database number
7. All digital reports shall be in (pdf) format and contain as a minimum the following information:
a) Date and time of inspection
b) Name of Contractor
c) Names of operating technician/inspector
d) Pipe size, material, and total length
e) Number and street or intersection location and t he City designated number for the starting manhole.
f) Number and street or intersection location and t he City manhole number for the ending manhole.
g) Direction of inspection (upstream or downstream) .
h) The database number.
i) NASSCO rating scores including as a minimum: Qui ck Structural Rating (QSR), Quick Maintenance Rating (QMR), Structural Pipe Rating (SPR), Maintenance Pipe Rating (MPR) and Overall Pipe Rating (OPR).
j) Observations, comments, recommendations, lateral s referenced to footage counter and video clock (tape counter).
k) Pipe segment iWaterID.
8. Each database shall have runs numbered in sequen tial order starting with one (1).
The operator shall proceed to the next run number whenever the camera is withdrawn regardless of the reason, encounters the next manhole, next cleanout or when a run is terminated. Digital video files (one for each run) shall conform to the indexing system with each file being designated by concatenating the database number with the run number (i.e.: 1179-01.WMV would designate the first run on database number 1179).
If such naming by the Contractor is found to be technically unfeasible, the Contractor shall deliver the files, along with any tabular information that would be necessary for the City to automate the file naming process. Any file naming convention that does not conform to the aforementioned requirements is subject to prior approval of the City.
9. Prior to the commencement of work, the Contracto r shall demonstrate to the City the procedures that shall be used for the inputting of City manhole numbers, run numbers, street names, or any other data that is encoded in the video database and how the quality and uniformity of that data will be guaranteed. f. TRAFFIC CONTROL
1. Traffic control for sanitary sewer inspection sh all be the responsibility of the Contractor and shall conform to the work Area Traffic Control Handbook (WATCH). Flashing arrow boards shall be used on arterial streets.
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
2. All vehicles and or towed equipment shall carry “City of Santa Ana Authorized Contractor” magnet sign affixed and visible. ATTACHMENT 6: EQUIPMNET SIGNS.
3. The Contractor shall comply with all federal, st ate and local laws, rules, regulations, ordinances, and statutes, including but not limited to these contract documents The Contractor shall be an independent Contractor capable of providing experienced, knowledgeable and professional staff. The Contractor shall be responsive and maintain excellent working relationships with city residents, businesses, government officials and City staff. The Contractor shall provide adequate staffing levels at all times and adhere to established schedules.
g. AS-NEEDED SEWER CCTV INSPECTION AND SEWER CLEANI NG
The Contractor shall provide estimates, at the City ’s request for as-needed sewer CCTV inspection and/or sewer cleaning. Work under this category shall be based upon a time and material basis using the company hourly rates. Requests for service shall be responded to within 24 hours. No work shall begin unless authorized by the City. Sewer cleaning and CCTV inspection requirements shall be as specified by the previous sections of this specification.
---End of SCOPE OF WORK Section---
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
APPENDIX
ATTACHMENT 2: FEE PROPOSAL
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope o f Services (Appendix: Attachment 1) and am familiar with the scope of work. I am familiar wit h all the existing conditions and limitations that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
Proposal Item Price - Pricing shall be based on an (hourly cost, time and materials basis - see narrative) for services described in ATTACHMENT 1: SCOPE OF W ORK . Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing.
Closed Circuit Television CCTV Inspection of Sanitary Sewer Mains
FEE SCHEDULE
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM:
REQUIREMENT:
The undersigned declares that he/she has carefully examined the request for proposal, that he/she has examined the Proposed Scope of Services, and hereby proposes to furnish all material and do all the work required to complete the said work in accordan ce with said Proposed Scope of Services, for the unit price(s) set forth in the following schedule:
Item #
Bid Item Unit Quantity Unit Price Amount
1. Sewer Main Hydro Washing
(Cleaning) 6”-15”
LF 300,000 $________ $________
2. Sewer Main Hydro Washing
(Cleaning) 18” – 42”
LF 50,000 $________ $________
3. Sewer Main CCTV Inspection
6” – 15”
LF 300,000 $________ $________
4. Sewer Main CCTV Inspection
18” – 42”
LF 50,000 $________ $________
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
3. Sewer Main Data Processing LF 350,000 $________ $________
4. Sewer Manhole CCTV Inspection EA 1,000 $________ $________
5. Sewer Manhole Data Processing EA 1,000 $________ $________
6. Sewer Lateral CCTV Inspection EA 500 $________ $________
Item # Bid Item Unit Quantity Unit Price Amount
7. Sewer Lateral CCTV Data
Processing
EA 500 $________ $________
8. As-needed Hydro-wash
(Cleaning Truck)
HR 200 $________
$________
9. As-needed CCTV (Video)
Inspection Truck
HR 200 $________ $________
10. Webflex Seat with 1 TB of
storage
EA 1 $________ $________
TOTAL $________
Note: This contract is subject to prevailing wages.
COMPLETE LEGAL NAME OF COMPANY TAXPAYER I.D. N O.
BUSINESS ADDRESS STREET CITY/STATE ZIP CODE
X
SIGNATURE OF AUTHORIZED AGENT NAME (PRINT) TITLE
EMAIL ADDRESS PHONE NUMBER
CSLB NUMBER DIR REGISTRATION NUMBER
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
APPENDIX
ATTACHMENT 3: PROPOSER’S REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves th e right to contact each of the references listed fo r additional information regarding your firm's qualifications.
Reference
Customer Name:___________________________ Contact I ndividual: ____________________________
Address: _________________________________ Phone Nu mber: ______________________________
________________________________ Facsimile Numb er: ____________________________
Contract Amount: __________________________ Year: ______________________________________
Description of supplies, equipment, or services provided:
Reference
Customer Name:___________________________ Contact I ndividual: ____________________________
Address: _________________________________ Phone Nu mber: ______________________________
________________________________ Facsimile Numb er: ____________________________
Contract Amount: __________________________ Year: ______________________________________
Description of supplies, equipment, or services provided:
Reference
Customer Name:___________________________ Contact I ndividual: ____________________________
Address: _________________________________ Phone Nu mber: ______________________________
________________________________ Facsimile Numb er: ____________________________
Contract Amount: __________________________ Year: ______________________________________
Description of supplies, equipment, or services provided:
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Reference
Customer Name:___________________________ Contact I ndividual: ____________________________
Address: _________________________________ Phone Nu mber: ______________________________
________________________________ Facsimile Numb er: ____________________________
Contract Amount: __________________________ Year: ______________________________________
Description of supplies, equipment, or services provided:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Appendix
ATTACHMENT 4: STANDARD AGREEMENT (SAMPLE)
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
CONSULTANT AGREEMENT (SAMPLE)
CITY OF SANTA ANA
THIS AGREEMENT is made and entered into this ______ day of _____________, 2021 by and between ______________________, (“Consultant ”), and the City of Santa Ana, a charter city and municipal corporation organized an d existing under the Constitution and laws of the State of California (“City”).
RECITALS
A. The City desires to retain a Consultant having s pecial skill and knowledge in electrical repair and rehabilitation services.
B. Consultant represents that Consultant is able an d willing to provide such services to the City.
C. In undertaking the performance of this Agreement , Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field.
NOW THEREFORE , in consideration of the mutual and respective pro mises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
a. Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately com plete the services described and set forth in Scope of Services - Exhibit A , attached hereto and incorporated by reference.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to acc ept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended under this Agreement shall not exceed $XXX,XXX during the term of this Agreement, includi ng any extension periods exercised under Section 3.
b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject t o City accounting procedures. Payment need not be made for work whic h fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City.
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
3. TERM
This Agreement shall commence on the date first wri tten above for a number (3) year-term with the option for the City to grant up to a one (2)-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 17, below.
4. PREVAILING WAGES
Consultant is aware of the requirements of Californ ia Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which req uire the payment of prevailing wage rates and the performance of other requirement s on “public works” and “maintenance” projects. If the services being perf ormed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend , indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Ag reement, be construed to be an independent contractor and not an employee of the C ity. This Agreement is not intended nor shall it be construed to create an emp loyer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant perform s the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all a pplicable standards and regulations governing such services. Consultant sh all pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights , designs, and other intellectual property embodied in plans, specifications, studies , drawings, estimates, and other documents or works of authorship fixed in any tangi ble medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided t o Contractor by the City. City shall not be limited in any way in its use of the D ocuments and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
7. INSURANCE
Consultant shall procure and maintain for the durat ion of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secur ed all insurance required under this Section. In addition, Consultant shall n ot allow any subconsultant to commence work on any subcontract until it has se cured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as :
(i) Commercial General Liability (CGL): Insurance S ervices Office Form CG 00 01 covering CGL on an “occurrence ” basis, including products and completed operations, proper ty damage, bodily injury and personal & advertising injury wit h limits no less than $2,000,000.00 per occurrence. If a general agg regate limit applies, either the general aggregate limit shall a pply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Offic e Form Number CA 0001 covering, Code 1 (any auto), or if Consulta nt has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000.00 per accident for bodily injury a nd property damage.
(iii) Workers’ Compensation insurance as required b y the State of California, with Statutory Limits, and Employer’ s Liability Insurance with limit of no less than $1,000,000.00 per accident for bodily injury or disease.
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
(iv) Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than
$1,000,000.00 per occurrence or claim, $2,000,000.00 aggregate.
(v) If the Consultant maintains broader coverage an d/or higher limits than the minimums shown above, the City requires and shall b e entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minim um limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance polic ies are to contain, or be endorsed to contain, the following provisions:
(i) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operati ons performed by or on behalf of the Consultant including materials, parts, or eq uipment furnished in connection with such work or operations. General li ability coverage can be provided in the form of an endorsement to the Consu ltant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both C G 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later rev isions used).
(ii) Primary Coverage. For any claims related to this contract, the Consul tant’s insurance coverage shall be primary insurance prima ry coverage at least as broad as ISO CG 20 01 04 13 as respects the City, i ts officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunt eers shall be excess of the Consultant’s insurance and shall not contribute wit h it.
(iii) Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City.
(iv) Waiver of Subrogation. Consultant hereby grants to City a waiver of any ri ght to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under suc h insurance. Consultant agrees to obtain any endorsement that may be necess ary to affect this waiver of subrogation, but this provision applies regardle ss of whether or not the City has received a waiver of subrogation endorsement fr om the insurer.
(v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Cons ultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and d efense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either t he named insured or City.
(vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be bef ore the date of the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insur ance must be provided for at least five (5) years after completi on of the contract of work.
• If coverage is canceled or non-renewed, and not re placed with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purcha se “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required am endatory endorsements (or copies of the applicable policy language effect ing coverage required by this clause) and a copy of the Declarations and End orsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to t he work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
(ix) Subcontractors. Consultant shall require and verify that all subcon tractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and repres entatives from liability: (1) for personal injury, damages, just compensation, restitution, ju dicial or equitable relief arising out of claims for personal injury, including death, and claims fo r property damage, which may arise from the negligent operations of the Consultant or its subco ntractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable re lief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees a nd costs for special counsel to be selected by the City, regarding any action by a third party cha llenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmles s the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney’s fees, for infringement of any United States’ letters pate nt, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in conne ction with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any service s, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant u nder this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activit ies related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information wh ich due to the nature of such information is reasonably understood to be confidential and/or pro prietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidenti al Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of t he other party is covered by this Agreement.
The foregoing obligations of non-use and nondisclos ure shall not apply to any information that (a) has been disclosed in publicly available source s; (b) is, through no fault of the Consultant
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to b e disclosed by operation of law; or (e) is independently developed by the Consultant without r eference to information disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no inter est and shall not have interests, direct or indirect, which would conflict in any manner with p erformance of services specified under this Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other comm unication pursuant to this Agreement shall be in writing and shall be deemed to be properly gi ven if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
To Consultant:
Consultant’s Firm Name
Address
City State, Zip Code
Attn: _______________
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitte d to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registere d or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time se t forth on the transmission report issued by the transmitting facsimile machine, addressed as se t forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure th e specialized services of Consultant, Consultant may not assign, transfer, delegate, or s ubcontract any interest herein without the prior written consent of the City and any such assi gnment, transfer, delegation or subcontract without the City’s prior written consent shall be c onsidered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or a ny right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failu re, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.
In such event, Consultant shall be entitled to rece ive and the City shall pay Consultant compensation for all services performed by Consulta nt prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Di rector may require Consultant to deliver to the City all work product completed as of such d ate, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
19. JURISDICTION-VENUE
This Agreement has been executed and delivered in t he State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessa ry for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental ag encies. Consultant shall notify the City immediately and in writing of its inability to obta in or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
signatures follow on next page
IN WITNESS WHEREOF, the parties hereto have execute d this Agreement the date and year first above written.
ATTEST: CITY OF SANTA ANA
________________________ ________________________ _
Tom Hatch
Clerk of the Council Interim City Manager
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO
City Attorney
By: _____________________ _______________________ _____ John M. Funk Name:
Senior Assistant City Attorney Title:
RECOMMENDED FOR APPROVAL
____________________________
Nabil Saba, P.E.
Executive Director
Public Works Agency
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
APPENDIX
ATTACHMENT 5: CERTIFICATIONS
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Sec tion 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain fro m bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agree ment, communication, or conference with anyone to fix the bid price of the BIDDER or a ny other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements conta ined in the bid are true; and, further, that the BIDDER has not, directly or indirectly, su bmitted his or her bid price or any breakdown thereof, or the contents thereof, or divu lged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Non-collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may sub ject the certifier to criminal prosecution.
Signed
State of California
County of __________
Subscribed and sworn to (or affirmed) before me on this _____ day of _______, 20__, by _______________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me
Notary Public Signature Notary Public Seal
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
NON-LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperat ive agreement, and the extension, continuation, renewal, amendment, or mod ification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated fu nds have been paid or will be paid to any person for influencing or attempting to infl uence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activiti es," in conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certifica tion shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitti ng his or her bid or proposal that he or she shall require that the language of this cert ification be included in all lower tier subcontracts, which exceed $100,000 and that all su ch subrecipients shall certify and disclose accordingly.
Signed:
Title:
Firm:
Date:
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
NON-DISCRIMINATION CERTIFICATION
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:
1. The Consultant shall not discriminate against an y employee or applicant for employment because of race, color, religion, sex, o r national origin. The Consultant shall take affirmative action to ensure that applic ants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include , but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or ad vertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or oth er contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and sh all post copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit acce ss to his/her books, records, and accounts by the administering agency and the Secret ary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regula tions, or orders, the contract may be canceled, terminated, or suspended in whole or in p art and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of Sep tember 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulat ions, or orders of the Secretary of Labor issued pursuant to Section 204 of Executiv e Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, ho wever, that in the event the Consultant becomes involved in, or is threatened wi th, litigation with a subconsultant or vendor as a result of such direction by the admi nistering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital statu s, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
PREVAILING WAGE COMPLIANCE AND MONITORING STATEMENT
Contractor is aware of the requirements of Californ ia Labor Code Section 1720, et seq., as well as California Code of Regulations, Title 8, Section 16,000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailin g wage rates and the performance of other requirements on “public works” and “mainte nance” projects. Since the services are being performed as part of an applicable “publi c works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws.
City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor s hall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available to interested parties upon r equest, and shall post copies at the Contractor’s principal place of business and at the project site.
Contractor shall defend, indemnify and hold the Cit y, its elected officials, officers, employees and agents free and harmless from any cla im or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
The undersigned certifies that the foregoing is true and correct.
Name of Firm
Signature of BIDDER
Title
(if an individual, so state)
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 24-003
Closed Circuit Television (CCTV) Inspection of Sanitary Sewers
FLEET COMPLIANCE CERTIFICATION
Bidder hereby acknowledges that they have reviewed the California Air Resources Board’s policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the “Regulation”). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder’s fleet, and/or that of their subcontractor(s) (“Fleet”) is true and correct:
The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto.
Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids).
The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4).
The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.
Name of Bidder:______________________________________________ Signature: __________________________________________________ Name: _____________________________________________________ Title: ______________________________________________________ Date: ______________________________________________________
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 23-054
City Yard Strategic Master Plan
Appendix
ATTACHMENT 6: EQUIPMENT SIGNS
The magnetic sign shall be in size (24” x 18”) length by width. These shall be plain with color background and black lettering as shown on the sample. The City logo shall be located in the center.
CITY OF SANTA ANA
RFP NO.: 24-003
CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF SANITARY SEWERS
City of Santa Ana RFP 23-054
City Yard Strategic Master Plan
***END OF RPF 24-003**