Public Works Agency
www.santa-ana.org/public-works
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 2, 2024
TOPIC: Plumbing Services
AGENDA TITLE
Amend the Blanket Purchase Order Contracts with Horizons Construction Co., Pro-Craft Construction, Inc., and Verne’s Plumbing (Specification No. 20-118) (General and Non- General Fund)
RECOMMENDED ACTION
Authorize an amendment to the blanket purchase order contracts with Horizons Construction Co., Pro-Craft Construction, Inc., and Verne’s Plumbing for plumbing services to increase the contract amount by $790,620, for a revised aggregate amount not to exceed $2,335,620 for the remainder of the current term expiring September 30, 2024 and the last renewal period expiring September 30, 2025.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On October 20, 2020, after a competitive bidding process, the City Council approved blanket purchase order contracts with Horizons Construction Co., Pro-Craft Construction, Inc., and Verne’s Plumbing for a two-year period from October 1, 2020 to September 30, 2022, with provisions for three one-year renewal options. The services provided through these contracts are used by various City departments for general plumbing repairs, modifications, and renovations.
With the adoption of the City’s FY 2023-24 budget, the City Council approved funding to replace the City Hall loading dock mechanical room sewer pump (Project No. 24-6046) and address the Ross Annex basement drainage issues (Project No. 24-6047). To move forward with these projects, staff recommends increasing the blanket purchase order contract amounts for plumbing services by an aggregate amount of $790,620, for a revised aggregate amount not to exceed $2,335,620 for the remainder of the agreement term.
FISCAL IMPACT
Additional funds in the amount of $678,120 are available for expenditure in the current Fiscal Year 2023-24. Funds in the amount of $112,500 will be included in the proposed annual budgets for future years. Any remaining project balances not expended by the
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end of the fiscal year will be presented to the City Council for approval of carry-overs for subsequent fiscal years.
Fiscal
Year
Accounting
Unit-Account #
Fund Description Accounting Unit,
Account Description
Amount
RENEWAL OPTIONS
01117651-
62300 General Fund
Park Maintenance
Service Enhancement,
Contract Services-
Professional
37,500
07417655-
62320
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance & Repair
Buildings & Ground
30,000
01117017-
66200 (24-
6046)
General Fund
PWA – Service
Enhancement,
Buildings & Building
Improvements
313,200
2023-24
Oct-Jun
01117017-
66200 (24-
6047)
General Fund
PWA – Service
Enhancement,
Buildings & Building
Improvements
297,420
Subtotal 678,120
01117651-
62300 General Fund
Park Maintenance
Service Enhancement,
Contract Services-
Professional
50,000
2024-25
07417655-
62320
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance & Repair
Buildings & Ground
40,000
Subtotal 90,000
01117651-
62300 General Fund
Park Maintenance
Service Enhancement,
Contract Services-
Professional
12,500
2025-26
Jul-Sep
07417655-
62320
Civic Center
Maintenance
Civic Center
Maintenance,
Maintenance & Repair
Buildings & Ground
10,000
Subtotal 22,500
TOTAL $790,620
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Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager