Public Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 2, 2024
TOPIC: Sewer System Inspection Services
AGENDA TITLE
Agreement with Houston & Harris, PCS, Inc. to Provide Closed Circuit Television Inspection Services of the Sanitary Sewer System (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Houston & Harris, PCS, Inc. to provide closed circuit television inspection services of the sanitary sewer system for a three-year term beginning April 2, 2024 and expiring April 1, 2027, with a provision for a two-year extension, in a total amount not to exceed $4,000,000 (Agreement No. A- 2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency’s Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The sanitary sewer system includes approximately 400 miles of sanitary sewer main, 8,500 manholes, approximately 48,500 sewer laterals, and two sewer lift stations. All sewage is conveyed to the Orange County Sanitation District for treatment. In accordance with the City’s Sewer System Management Plan and the State’s Waste Discharge Requirements, the City must inspect assets and maintain the sanitary sewer system in good repair. Closed-circuit television (CCTV) technology is used to assess the condition of sewer system infrastructure and identify system deficiencies.
On January 12, 2024, the Public Works Agency released Request for Proposals (RFP) No. 24-003 (Exhibit 1) for qualified firms to provide closed circuit television (CCTV) inspection services of the City’s sanitary sewer system. The RFP was advertised on the City’s online bid management and publication system, PlanetBids, with proposals due on February 12, 2024. System records indicate a total of 35 vendors were notified and downloaded the bidding documents. Eight bids were received and reviewed by a panel of City staff.
Staff recommends awarding an agreement to Houston & Harris, PCS, Inc., based in Santa Ana, for CCTV inspection services (Exhibit 2). Houston & Harris’s work
Sewer System Inspection Services
April 2, 2024
4 1
5 0
experience and proposal demonstrate that the firm has the necessary technical capacity and expertise to complete the required services outlined in the RFP. The firm’s rates are reasonable and within industry standard and the proposal was determined to provide the best value for the City.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.
Fiscal
Year
Accounting
Unit
- Account #
Fund
Description
Accounting Unit,
Account Description Amount
Contract (3-Year Term)
2023-24
(April – June)
05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer Service,
Contract Services -
Professional
$200,000
2024-25
05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer Service,
Contract Services -
Professional
$800,000
2025-26
05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer Service,
Contract Services -
Professional
$800,000
2026-27
05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer Service,
Contract Services -
Professional
$800,000
Optional Two-year Extension
2027-28
05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer Service,
Contract Services -
Professional
$800,000
2028-29 (July
-March)
05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer Service,
Contract Services -
Professional
$600,000
TOTAL $4,000,000
EXHIBIT(S)
1. RFP 24-003
2. Agreement
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Tom Hatch, Interim City Manager