Public Works Agency
www.santa-ana.org/public-works
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 16, 2024
TOPIC: West Side Bleacher Seating at Santa Ana Stadium
AGENDA TITLE
Purchase Order to Southern Bleacher Company, Inc. for the Purchase and Installation of Bleacher Seating in an Amount Not to Exceed $549,214 (Specification No. 24-045) (General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Southern Bleacher Company, Inc. for bleacher seating and corresponding installation services for the Santa Ana Stadium in the amount of $499,285, plus a contingency amount of $49,929, for a total amount not to exceed $549,214.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Parks Maintenance Division is responsible for overseeing and repairing various parks and facilities. The City-owned Santa Ana Stadium (Stadium) is a multifunctional, outdoor stadium that hosts many events including local sports leagues, football, and soccer games, high schools and college athletics, commencement ceremonies, and various citywide events. Additionally, the 9,000-seat stadium has hosted national and international soccer leagues for exhibition games. The programming at the Santa Ana Stadium provides leisure, recreation, and entertainment opportunities for residents and highlights our city facility to outside visitors.
The Public Works staff, in collaboration with Parks and Recreation staff, have evaluated the seating at the Stadium and determined that improvements were necessary to support the various sporting and recreation events hosted at this site. Due to prolonged sun exposure and consistent usage, the current seating has broken plastic seats and has faded in color. The installation of new seating (Project No. 24-2602) will provide suitable and safe seating for stadium patrons and a comfortable viewing experience for City residents and visitors alike. Installation of new seating will entail demolition of current existing west side seating by our Public Works General Maintenance staff and the Southern Bleacher Company will provide aluminum seating, backrest materials, and installation at the west side of the stadium (Exhibit 1).
West Side Bleacher Seating for the Santa Ana Stadium
April 16, 2024
4 1
7 9
Santa Ana City Ordinance No. NS-3401 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. BuyBoard, a cooperative government purchasing agency, awarded a contract to Southern Bleacher Company, Inc. (Contract No. 665-22) as a result of open, competitive bidding on behalf of its members, which includes government agencies.
Staff researched available procurement options and product offerings in the market, and determined that Southern Bleacher Company, Inc. meets the City’s specifications. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing guidelines.
FISCAL IMPACT
Funds for the requested Purchase Order of $549,214 for materials and installation is available for expenditure in Fiscal Year 2023-24. Any remaining balances not expended at the end of the fiscal year will be carried forward to the following fiscal year.
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
2023-24
01113017-
66220
(24-2602)
General Fund
PRCSA Service
Enhancement-
Improvements Other
Than Building
549,214
TOTAL $549,214
EXHIBIT(S)
1. Bleacher Replacement Location
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager