CITY COUNCIL
BUDGET WORKSHOP
City of Santa
AnaMay 7,
2024
AGENDA
City of Santa Ana
Community Engagement Results
Notable Spending & General Fund Summary
Miscellaneous Fees
Notable Improvement Projects
Status of FY23-24 Council Requested Initiatives
1 City of Santa Ana
COMMUNITY
ENGAGEMENT
2 City of Santa Ana
OUTREACH EFFORTS
Total digital contacts
(social media, newsletters, mySantaAna app, etc.)
Total “Understanding the City of Santa Ana Budget” Video views (Includes partial views, all 3 languages) on YouTube and social media Budget survey postcards distributed
mySantaAna app - Budget Survey App
Social Media Impressions (FB, IG, Nextdoor, X)
Budget webpage visits
News media placements
New Santa Ana, Orange County Register, Voice of OC, Little Saigon TV, Nguoi Viet newspaper
*Note: Does not reflect total number of people. Some individuals may be counted more than once due to engagement on multiple platforms.
*New Visitors from Jan 1-April 29, 2024
*3 push notifications to 28,000-29,000 users per push
460,00
0 29,00
0 396,746
2,94
4 61,42
8 93,661
5 3
City of Santa Ana
CITYWIDE EVENTS COMUNITY ENGAGEMENT TOOLS
Community Budget
Priorities Survey
BEST: Simulate & Prioritize
4 February 22
Newhope
Library
McFadden
Institute of
Technology
Dehli
Center
Fisher Park
Log Cabin
COM-Link
Forum SAPD
Community
Room
El Salvador
Community
Center
Roosevelt
Walker
Community
Center
February 27
March 12
March 14
March 21 April 9
March 28
City of Santa Ana
COMMUNITY BUDGET MEETINGS
Community
Budget Meetings
*As of Wednesday, April 29
Wards
Participant
s
Listening Tour
Visits
Total Documented Engagements1,900
+
6 9
6 47
5 5
City of Santa AnaCOMMUNITY BUDGET MEETINGS:
MOST HEARD
“Youth Programs”
“Recreation
Centers” “Homeless
Reduction
Programs”
“Crime-Reduction
Programs”
“Sidewalks,
Roads & Tree
Trimming”
6 City of Santa Ana
BUDGET PRIORITIES SURVEY
7 City of Santa Ana
RECURRING FEEDBACK TOPICS &
SUGGESTIONS (The Top 5)
OTHER FREQUENTLY
MENTIONED
TOPICS
Recurring Topics Across Engagement Modes by Percentage* Breakdown of recurring comments by City residents across all forms of engagement: community budget meetings, BEST Tools & e-mailed comments. • More public parking in residential areas
• Access to affordable housing programs
• More street lights for safer neighborhoods
at night
• Traffic issues such as congestion and
calming efforts
• Code Enforcement
• Increase Economic Development efforts
• Bus Stop maintenance
*The Other Category was removed for graphical display purposes. Other consisted of individual comments not attributable to a Top 5 Category. The overall text file with all comments will be shared with City Council once the data collection period closes. 8 COMMUNITY BUDGET PRIORITIES SURVEY:
TOP BUDGET PRIORITIES
City of Santa Ana
Question: Which of the following options should be Santa Ana’s highest two budget priorities in the next year?
FY 2024-25 Top Budget Priorities According to Survey Respondents *As of Sunday, April 21
9 9
Question: How important do you think it is for Santa Ana to focus on the following projects?
City of Santa Ana
COMMUNITY BUDGET PRIORITIES SURVE:
CONCERNING STREETS & SIDEWALKS
More lighting along
the City's roadways
Reducing traffic
congestion
Improving sidewalk
conditions
More
crosswalks
10 10
City of Santa Ana
COMMUNITY BUDGET PRIORITIES SURVEY:
CONCERNING PUBLIC SAFETY
Question: How important do you think it is for Santa Ana to focus on the following public safety initiatives?
Invest in other police services (Police
Athletic & Activity League, Civilian
Ride-Along program, Evaluation
Assessment Response Team)
Reduce police response times
Improving animal control services
(stray animals, dead animal collection,
etc.)
11 11
City of Santa AnaDRAFT BUDGET SUPPORTING
COMMUNITY PRIORITIES ACROSS
ALL FUNDS
Priority Areas
• Homeless Reduction Efforts- Navigation Center support, QOLT, grants, CityNet contract & dedicated staff, Homeless Liaison Officers, & public safety response
• Streets- New recurring allocation for pothole repair & annual RMRA & Measure M2 funding
• Increase Police Presence/Public Safety
• Sidewalks-Recurring allocation to replace sidewalks
• Youth Programs- Includes library & recreational program offerings, Police Athletic & Activity League (PAAL) &
employment programs
$25.9M
$21.2M
$160.6M
$1M
$10.1M
12 Miscellaneous
City of Santa Ana
13 City of Santa Ana
PROPOSED FEE INCREASE
• A sampling of fee comparisons to other cities was attached to the Staff Report.
• Parks, Recreation, & Community Services is currently studying their fees, which may result in recommendations at a later date.
Therefore, staff recommends no increases in Parks, Recreation, & Community Services fees at this time.
• City employees provide direct services to individuals for cost- recovery fee (e.g. planning permit).
• Proposed fee increase of 4.66% is based on CPI locality rate calculations and supported by employee compensation cost increases.
14 NOTABLE SPENDING
&
GENERAL FUND
SUMMARY
City of Santa Ana
15 • DTSA Parking Subsidy with a plan to eliminate the subsidy for FY25-26 $1.66M • Zoo Deferred Maintenance Projects: North Wall & Rehab Zoo Walkways $1.6M • Two Traffic Signals: Segerstrom Ave/Raitt St & Segerstrom Ave/Flower St $1.3M • Vehicle Purchases Across Multiple Departments $1.1M • Electrical Feeder Upgrades & Electrical Panel at City Yard $1M • Bristol Street Rehab Completion $680K
• Jail Aramark contract increases, with a plan to rebalance jail budget & eliminate subsidy $653K • Zoning Code Community Outreach $500K
• November 2024 Election Costs $425K • Jail Deferred Maintenance Projects $250K
NOTABLE ADDITIONS TO THE
GENERAL FUND BUDGET
ONE-TIME SPENDING
City of Santa Ana
Local Measure X Spending
16 • Backfill for CIP Engineering as reported on 12/19/2023 $900K • County Animal Shelter Contract Increase $600K • Add Economic Development Staff (3) $446K • Workforce Changes (Add 4 positions, Reallocate 1 position) $382K ⚬ PWA-2; CAO-1; Finance-1
• Align budget with current recreational program spending $375K • Zoo Operations & Maintenance related to new animals & exhibits $330K ⚬ Includes the addition of 1 Zoo position
• Bus Stop Maintenance $250K • Increased Maintenance Costs for New Parks $175K ⚬ Gerado Mouet, Ed Caruthers, Santa Ana River Trail, 10th & Flower, King St • Environmental Justice (EJ) Initiatives $120K ⚬ Grant writing & consulting, community outreach, & interpreting services • Establish Recurring Pothole Repair Allocation $100K $
NOTABLE ADDITIONS TO THE
GENERAL FUND BUDGET
RECURRING
City of Santa Ana
Local Measure X Spending
$116,300
17 City of Santa AnaEARLY DIRECTION ITEMS INCLUDED IN
THE DRAFT BUDGET
Priority Items
• DTSA Parking Subsidy
• Alley Improvements
• Two (2) New Traffic Signals: Segerstrom Ave/Raitt St & Segerstrom Ave/Flower St
• Economic Development Support
• Six (6) Months of ARPA Staff Funding (Jan-Jun 2025)
• Parkland Feasibility Study
• Parking Validations for City Council Meetings
$ RECURRING
ONE-TIME
ONE-TIME
$ RECURRING
RECURRING
ONE-TIME
ONE-TIME
$
18 SPENDING FOR THE UNHOUSED
City of Santa Ana
$617k
$10M
Local Measure X Spending
19 19
YOUTH PROGRAM SPENDING
City of Santa Ana
$100K
$200K
$405K
Local Measure X Spending
20 City of Santa Ana
CANNABIS PUBLIC BENEFIT FUND
FY 2024-25 REVENUE & SPENDING PLAN: $9,436,700
21 21
OPIOID
SETTLEMENT SPENDING
City of Santa Ana
• Staff is exploring in-hospital detoxification services, to be operated outside of City boundaries, for the City’s unhoused population who wish to detoxify
• The City expects to receive Opioid Settlement revenue of at least $405,000 annually over the next 15 years
• The in-hospital detoxification service is expected to fit within available revenue
• Staff proposes to place the spending plan in the CMO budget, for the Homeless Services Division Manager to oversee
22 Civic Center Authority Policing
1992 MOU between City and County
– City to provide 7 Police Officers, funded by the Civic Center Authority – Terminated with written notice 60 days prior to end of fiscal year – FY24-25 cost is $1.7 million
County sent written notice to terminate on April 25
– There may be an opportunity to renegotiate a Policing MOU for future years Impact to draft FY24-25 Budget
– Draft General Fund budget includes $1.2 million contribution to Civic Center Authority – Civic Center Authority budget action expected May 23, with $0 required contribution from City for FY24-25. However, a contribution requirement may resume for FY25-26. – Assuming City desires to retain 7 Police Officer positions, we have a FY24-25 $0.5 million shortfall
23 Civic Center Authority Policing
FY24-25 Options for City Council consideration:
1. Reduce the Police Officer position headcount by 2 to close the recurring $500k gap.
–Considering the reduction of Civic Center scope, this still leaves 5 Police Officer positions to be newly deployed elsewhere
2. Maintain 7 Police Officer positions and reduce the recurring budget by $500k in some other area.
3. Maintain 7 Police Officer positions and use one-time money for $500k shortfall for FY24-25, allowing time to renegotiate a new Policing MOU with the County for FY25-26.
24 SUMMARY OF DRAFT
GENERAL FUND BUDGET
Total Recurring Revenues $406,527,430 Total FY2024-25 Spending Baseline (Recurring) ($401,854,110) Proposed Additions for Recurring Spending ($4,420,840) Estimated Available (Recurring) $252,390 Estimated Ending Balance as June 30, 2024* $86,799,113 Third Quarter Updates** ($ 850,000) Less 18% Reserve ($73,174,921) Proposed One-Time Spending ($12,762,760) Estimated Available Spendable Balance (One-Time) $11,432 City of Santa Ana
Total
Total
*Estimated Ending Balance as of June 30, 2024 does not include Pension Debt Stabilization **Third Quarter Budget Update will include a recommendation to close-out the Stores Internal Service Fund 25 F Y 2 0 2 4 - 25
NOTABLE
IMPROVEMENT
PROJECTS
City of Santa Ana
26 Measure M2 - $6.7M
ANNUAL RECURRING PROJECTS:
⚬ Local Street Preventative
Maintenance
⚬ Pavement Management
⚬ Right-of-Way Management
PROJECTS UNDERWAY:
⚬ Main Street Slurry and
Resurfacing
￭ Design Phase to begin 1st
Qtr of FY 24-25
NEW FUNDING FOR RMRA & MEASURE
M2 PROJECTS
Road Maintenance and
Rehabilitation - $11.3M
PROJECTS UNDERWAY:
⚬ Bristol Street Protected Bike Lanes
￭ Expected Completion Date: 2nd Qtr
of FY25-2026
⚬ Fairview Avenue Rehab
￭ Design Phase to begin Summer 2024
⚬ Civic Center Rehab
￭ Shelton to Flower - Design Phase to
being Summer 2024
￭ Minter to Santiago - Design Phase to
begin early 2025
⚬ Grand Avenue Rehab
￭ Construction to begin Fall 2024
⚬ Raitt Street Rehab
￭ Construction to begin Summer 2025
City of Santa Ana
27 New monies have been allocated to sustain the advancement of important City projects.
PROJECTS UNDERWAY:
• Safe Routes To School - $4.7M
⚬ Ensures youth are able to safely access school sites. This includes mapping safe routes to school in addition to infrastructure improvements and programs.
⚬ Design Phase to begin August 2024
• Bike Lane Projects - $3.4M
⚬ Expected Date of Completion: 2nd Qtr of FY 25-26
• Orange Avenue Complete Streets - $851K
⚬ Design Phase to begin August 2024
ANNUAL RECURRING PROJECTS:
• Traffic Signal Equipment Replacement - $481K
• Traffic Safety & Management Plans - $110K
TRAFFIC & PEDESTRIAN CAPITAL PROJECTS
IN FY 2024-25 DRAFT CIP BUDGET
City of Santa Ana
28 MULTI- YEAR
CAPITAL PROJECTS IN
FY 2024-25 DRAFT BUDGET
Logan/Chepas
Park
Bristol Street Protected Bike Lane
City of Santa Ana
29 FY23-24
COUNCIL
REQUESTED
INITIATIVES
City of Santa Ana
30 31
Dog Park
Original scope estimated cost of $10 million with a [number of months, 24?]- month project timeline
–Potential funding was used to close the budget gap for the Memorial Park project –State or federal earmarking has not yet materialized
–The Acquisition & Development account does not have available funding (it has $0.5 million, planned for something else?)
Reduced Scope Options:
– Option 2 estimated cost of $4.5 million, to be completed by [date] if funding is secured by September 30.
– Option 3 estimated cost of $1.0 million, to be completed by December 2024 32 Option 1
33 34
Option 3
35 Funding Options
• $7 million budget for splash pads. Grant decision may be available [date], making some of the $7 million available.
• One-time money may become available with the close of FY23-24 at September 30 (expenditure savings).
• ARPA money reallocations may be possible at June 30, the internal deadline for hard project commitments.
• Re-approach federal and state legislators for an earmark. • Explore feasibility of corporate sponsorship.
• Other competing needs:
– Furniture needs for Main Library $2.3 million
– Park and field lighting $2.4 million
– Additional streets and sidewalk funding
36 Dog Park Recommendation
City Council to confirm the priority vs. other demands
If yes, then staff recommends:
–Option 2 for $4.5 million
–Staff report with funding plan on October 15 agenda
–Bids and Appropriation by December 17 agenda
–Award contract(s) by February 18 agenda
–Complete construction by end of 2025
37 38
39 NEXT STEPS
JUNEMAY
• May 21: City Council Budget
Workshop (If needed)
• Draft documents are available
on the Budget Office website:
Draft City Budget Summary
⚬ Proposed CIP
⚬ Proposed Miscellaneous
Fees
⚬ Updated Ten-Year Outlook
• June 4: Public hearing
• June 18: Budget adoption
City of Santa Ana
40