1 CALIFORNIA VOLUNTEERS
SUBCONTRACTOR AGREEMENT BETWEEN
THE CITY OF SANTA ANA AND
WORKING WARDROBES
THIS CALIFORNIA VOLUNTEERS, CALIFORNIANSFORALL YOUTH
WORKFORCE DEVELOPMENT PROGRAM, GRANT AGREEMENT (“CA4All Agreement”), is hereby made and entered into this 21st day of May, 2024, by and between the City of Santa Ana, a charter city and municipal corporation of the Sta te of California (“Contractor”), and Working Wardrobes For A New Start , a Cal ifornia nonprofit organization (“Subcontractor”).
RECITALS:
A. Contractor submitted a proposal for the Civic Engagement Youth Workforce Development Project funded by California Volunteers, specifically the CaliforniansForAll Youth Workforce Development Program (“CA4All”).
B. Contractor’s main objective of CA4All is to provide meaningful work experience to local youth, particularly those who are historically part of underrepresented groups and have difficulty finding employment due to the pandemic. The focus will be on low -income youth, justice involved youth and other marginalized groups. Additionally, the project aims to address issues of food insecurity by collaborating with food recovery organizations and services to help feed those in need.
C. Contractor is the recipient of CA4All funds from the State of California. On June 7, 2022, Contractor entered into State of California Agreement Number JP1012, Contractor Agreement No. A -2022-089, commencing on June 7, 2022 , through May 1, 202 4, in a total amount not to exceed $ 4,497,514.00 (“State CA4All Agreement”). The State CA4All Agreement has since been extended to September 30, 2024. A true and correct copy of the State CA4All Agreement is attached hereto as Exhibit A and incorporated herein by this reference.
D. Contractor and Subcontractor entered into California Volunteers Subcontractor Agreement, Agreement No. A -2022-221, on November 15, 2022 to offer workforce readiness workshops, with the option of adding professional wardrobe services. Agreement No. A-2022-221 expired May 1, 2024 and the parties desire to continue the same or similar work through September 30, 2024, the end of the State CA4All Agreement through this Agreement. The parties also desire that this CA4All Agreement include services beginning May 1, 2024.
E. Subcontractor has been made aware of the State CA4All Agreement and agrees to comply with all the conditions of the State CA4All Agreement and the applicable State requirements governing the use of CA4All grant funds , including State Fiscal Recovery Funds.
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2 F. Contractor now approves the provision of CA4All grant funds to Subcontractor in an amount not to exceed $120,000.00, to be used in compliance with the CA4All objectives defined herein.
G. Subcontractor represent s that it has the requisite qualifications, expertise, and experience to use sa id CA4All grant funds to operate pursuant to CA4All objectives.
G. This CA4All Agreement is contingent upon the award of CA4All grant fun ds from the State of California.
H. Contractor and Subcontractor have duly executed this CA4All Agreement for the expenditure and utilization of said CA4All funds.
NOW THEREFORE, it is agreed by and between the parties that the foregoing Recitals are a substantive part of this CA4All Agreement, and the following terms and conditions are approved and together with all ex hibits and attachments hereto, shall constitute the entire CA4All Agreement between the Contractor and Subcontractor:
1. SCOPE OF SERVICES
Subcontractor shall perform during the term of this CA4All Agreement, the tasks and obligations including all labor , materials, tools, equipment, and incidental customary work required to fully and adequately complete the services necessary for the CA4All objectives, as detailed in the Program Proposal attached hereto as Exhibit B and incorporated herein by reference (“Program”).
2. TERM
This CA4All Agreement shall take effect on the date first written above a nd shall terminate on September 30, 2024, unless otherwise terminated, cancelled or modified according to the terms of this CA4All Agreement. The parties intend that this CA4All Agreement include services provided by Subcontractor beginning May 1, 2024. The Term of this CA4All Agreement may be extended by a writing executed by the City Manager and the City Attorney.
3. DISBURSEMENT AND FUNDS
A. Contractor was allocated $4,497,514.00 in CA4All grant funds from the State of California to be expended by September 30, 202 4. Contractor agrees to pay to S ubcontractor when, if and to the extent State CA4All grant funds are received a sum not to exceed $120,000.00 for Subcontractor’s performance of the Program through the term of this CA4All Agreement. Said sum shall be paid after C ontractor receives invoices submitted by Subcontractor as provided herein.
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3 B. In accordance with the Reporting and In voicing requirements found in Exhibit A, Subcontractor shall submit quarterly invoices in a form prescribed by the C ontractor, detailing such expenses. Such schedule may be modified with the approval of the Contractor.
C. Payment is subject to the receip t and approval of such invoices and quarterly activity reports. Contractor shall pay such invoices within thirty (30) days after receipt thereof, provided Contractor is satisfied that such expenses have been incurred within the scope of this CA4All Agreement and that the Subcontractor is in compliance with the terms and conditions of this CA4All Agreement. The thirty (30) day period will discontinue if the reimbursement request is determined to be incomplete and will restart the thirty -day timeline once the remaining required elements have been submitted. Failure to provide any of the required documentation will cause the Contractor to withhold all or a portion of a request for reimbursement until such documentation has been received and approved by the Contractor. Subcontractor has the ability to a djust line item amounts in the budget with the approval of the Executive Director for the Community Development Agency for Contractor, so long as the total budge t amount does not increase.
D. Subcontractor agrees to use said funds pursuant to this CA4All Agreement to pay for necessary and reasonable costs allowable under state law and regulations to operate said CA4All Program only. S ubcontractor’s failure to perform as required may, in addition to other remedies set forth in this CA4All Agreement, result in readjustment of the amount of funds the Contractor is otherwise obligated to pay to the S ubcontractor pursuant to the terms hereof , or termination of this CA4All Agreement.
E. Contactor has the right to de-obligate the funds hereunder, and take such funding back from Subcontractor, due to any of the following reasons: (a) lack of performance by Subcontractor; (b) lack of fiscal accountability of Subcontractor; or (c) decrease in available funding.
4. STATE CA4ALL AGREEMENT
Contractor entered into State Agreement Number JP1012 with the State of California receiving and recognizing $ 4,497,514.00 in CA4All grant funds to be used by Contractor to address youth workforce development. A true and correct copy of the State CA4All Agreement is attached hereto as Exhibit A and incorporated herein by this reference. Subcontractor has been made aware of the State CA4All Agreement and agrees to comply with all the conditions of the State CA4All Agreement and the ap plicable State requirements governing the use of CA4All grant funds.
5. INDEPENDENT CONTRACTOR
Subcontractor shall, during the entire term of this CA4All Agreement, be construed to be an independent contractor and not an employee of the Contractor. This CA4All Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the Contractor to exercise discretion or control over the EXHIBIT 1
4 professional manner in which Subcontractor performs the services which are the subject matter of this CA4All Agreement; however, the services to be provided by Subcontractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Subcontractor shall p ay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This CA4All Agreement creates a non -exclusive and perpetual license for Contractor to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Subcontractor under this CA4All Agreement (“Documents & Data”). Subcontractor shall require all subcontractors to agree in writing that Contractor is granted a non -exclusive and perpetual license for any Documents & Data the subcontractor prepares under this CA4All Agreement. Subcontractor represents and warrants that Subcontractor has the legal right to license any and all Documents & Data. Subcontractor makes no such representation and warranty in regard to Documents & Data which were provided to Subcontractor by the Contractor. C ontractor shall not b e limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this CA4All Agreement shall be at Contractor’s sole risk.
7. INSURANCE
Subcontractor shall procure and maintain for the du ration of the CA4All Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by Subcontractor, its agents, representatives, employees or subcontractors. a. Minimum Scope and Limit of Insurance: coverage shall be at least as broad as:
1. Commercial General Liability (CGL) : Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability : Insurance Services Office Form Number CA 00 01 covering any auto (Code 1), or if Subcontractor has no owned autos, hired (Code 8) and non -owned autos (Code 9), with lim its no less than $1,000,000 per accident for bodily injury and property damage. (Not required if Subcontractor provides written verification it has no vehicles.)
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5 3. Workers’ Compensation: insurance as required by the State of California, with Statutory Limit s, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Sexual Abuse or Molestation (SAM) L iability: if the work will include contact with minors, and the CGL policy referenced above is not en dorsed to include affirmative coverage for sexual abuse or molestation, Vendor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $100,000 per occurrence or claim and with a limit not less than $1,000,000 per occurrence or claim for organization . (Not required if Contractor staff is present during all activity.)
5. Broader Coverage : if Subcontractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or the higher limits maintained by Subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Contractor.
6. Self-Insured Retentions: Self-insured retentions must be declared to and approved by the Contractor. The Contractor may require Subcontractor to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or Contractor
b. Other Insurance Provisions: the general liability policy is to contain, or be endorsed to contain, the following provisions:
1. Additional Insured Status: The Contractor, its officers, officials, employees, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of Subcontractor including materials, parts, or equipment furnished in connection with such work or operations.
2. Primary Coverage: For any claims related to this CA4All Agreement, the Subcontractor’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Contractor, its officers, officials, employees, and volunteers.
3. Waiver of Subrogation: The Insurance Company agrees to waive all rights of subrogation against the Contractor, its elected or appointed off icers, officials, agents, and employees for losses paid under the terms of any policy which arise from work performed by the Subcontractor for the Contractor. This provision also applies to the Subcontractor’s Workers’ Compensation policy.
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6 4. Notice of Canc ellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Contractor.
5. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Contractor.
6. Verification of Coverage: Subcontractor shall furnish the Contractor with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Contractor before work begins. Contractor reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications, at any time.
7. Special Events Coverage for Instructors : Special events coverage is available for an additi onal fee to provide the liability insurance required by this CA4All Agreement. Subcontractor can obtain additional information and cost from the Contractor.
8. Special or Low Risk Activities: Contractor reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Contractor reserves the right to modify or waive insurance requirements for certain low risk recreational activities.
8. INDEMNIFICATION
Subcontractor agrees to defend, and shall indemnify and hold harmless the Contractor, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicia l or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Subcontractor, its subcontractors, agents, employees, or other persons acting on its beha lf which relates to the services described in section 1 of this CA4All Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from th is CA4All Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this CA4All Agreement. The Subcontractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the Contractor, including fees and costs for special counsel to be selected by the Contractor, regarding any action by a third party challenging the validity of this CA4All Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises EXHIBIT 1
7 by reason of the terms of, or effects arising from this CA4All Agreement. Contractor may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Subcontractor’s services are subj ect to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Subcontractor.
9. RECORDS
Subcontractor shall keep records and invoices in connection with the work to be performed under this CA4All Agreement. Subcontractor shall maintain complete and accurate records with respect to the costs incurred under this CA4All Agreement and a ny services, expenditures, and disbursements charged to the Contractor for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Subcontractor under this CA4All Agreement. All such records and inv oices shall be clearly identifiable.
Subcontractor shall allow a representative of the Contractor to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this CA4All Agreement during regular business hours. Subcontractor shall allow inspection of all work, data, documents, proceedings, and activities related to this CA4All Agreement for a period of three (3) years from the date of final payment to Subcontractor under this CA4All Agreement.
10. CONFIDENTIALITY
If Subcontractor receives from the Contractor information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Subcontractor agrees that it shall not use or disclose such information except in the performance of this CA4All Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic i nformation. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this CA4All Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Subcontractor disclosed in a publicly available source; (c) is in rightful possession of the Subcontractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Subcontractor without reference to information disclosed by the Contractor.
11. CONFLICT OF INTEREST CLAUSE
Subcontractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this CA4All Agreement.
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8 12. NON-DISCRIMINATION
Subcontractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or any services provided under this CA4All Agreement. Subcontractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This CA4All Agreement and the State CA4All Agreement represent the complete and exclusive statements between the Contractor and Subcontractor, and supersede any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this CA4All Agreement and the State CA4All Agreement, the terms of the State CA4All Agreement shall prevail. This CA4All Agreement may not be modified except by written instrument signed by the Contractor and by an authorized representative of Subcontractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Subcontractor or the Contractor. Each party to this CA4All Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this CA4All Agreement is intended to secure t he specialized services of Subcontractor, Subcontractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the Contractor and any such assignment, transfer, delegation or subcontract without the Contractor's prior written consent shall be considered null and void. Nothing in this CA4All Agreement shall be construed to limit the Contractor’s ability to have any of the services which are the subject to this CA4All Agreement performed by Contractor personnel or by other Subcontractors retained by Contractor.
15. TERMINATION
This CA4All Agreement may be terminated by the Contractor upon thirty (30) days written notice of termination. In such event, Subcontractor shall be entitled to receive and the Contractor shall pay Subcontractor compensation for all services performed by Subcontractor prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Subcontractor to deliver to the Contractor all work product(s) completed as of such date, and in such case such work product shall be the property of the Contractor unless prohibited by law, and Subcontractor consents to the Contractor’s use thereof for such purposes a s the Contractor deems appropriate.
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9 b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this CA4All Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy con tained in or granted by the provisions of this CA4All Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver o f any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This CA4All Agreement has been executed and delivered in the State of Calif ornia and the validity, interpretation, performance, and enforcement of any of the clauses of this CA4All Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this CA4All Agreement.
18. PROFESSIONAL LICENSES
Subcontractor shall, throughout the term of this CA4All Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Subcontractor shall notify the Contractor immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this CA4All Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this CA4All Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:
CONTRACTOR: SUBRECIPIENT:
City of Santa Ana Working Wardrobes
Community Development Agency (M-25) 2000 E. McFadden Ave, Suite 100 20 Civic Center Plaza Santa Ana, CA 92705
P.O. Box 1988
Santa Ana, CA 92702-1988 Tel.: (714) 210-2460
Tel.: (714) 647-5378
FAX: (714) 647-6549
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10 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purp oses of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this CA4All Agreement, and shall indemnify Contractor fully, including reasonable costs and attorney’s fees, for any injuries or damages to Contractor in the event that such authority or power is not, in fa ct, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this CA4All Agreement.
{Signatures on following page}
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11 IN WITNESS WHEREOF, the parties hereto have executed this CA4All Agreement on the date and year first written above.
ATTEST CITY OF SANTA ANA
_______________________________ ______________________________ JENNIFER L. HALL ALVARO NUÑEZ
City Clerk Acting City Manager
APPROVED AS TO FORM WORKING WARDROBES FOR A NEW
SONIA R. CARVALHO START
City Attorney
By:___________________________ _______________________________ ANDREA GARCIA-MILLER Name:
Assistant City Attorney Title:
RECOMMENDED FOR APPROVAL
________________________________
MICHAEL GARCIA
Executive Director
Community Development Agency
Bonni Pomush
CEO
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12 EXHIBIT A
STATE CA4ALL AGREEMENT
STATE CONTRACT NUMBER JP1012
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DocuSign Envelope ID: DD36778F- 9EF8- 4F66- B6C5- BB741B20A321 A- 2022- 089- 01 I
SCO ID: 0650- JP 1012- A1
STANDARD AGREEMENT - AMENDMENT
STD 213A( Rev. 4/ 2020) AGREEMENTNUMBER AMENDMENT NUMBER Purchasing Authorit Number 7 CHECKHEREIFADDITIONALPAGES AREATTACHED PAGES JP1012 I Al u ) 1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
c CONTRACTINGAGENCY NAME
r OPR/ California Volunteers
ZQ
1 CONTRACTOR NAME
City of SantaAna
2. The term of this Agreement is:
START DATE
June 7. 2022
THROUGH END DATE
September 30, 2024
3. The maximum amount of this Agreement after this Amendment is:
4,497,514.00or FourMillion, FourHundred Ninety -SevenThousand, FiveHundred FourteenDollarsand 00/100
4. The parties mutually agree to this amendment as follows. All actions noted below are by this reference made a part of the Agreement and incorporated herein:
The purposeof this amendment is to extend the end date of the performanceperiod. TheJP1012-Al amendment will do the following:
I. Extendthe end date of the performance period from May 1, 2024, 2022 to September 30, 2024 All other terms and conditions shall remain the some.
IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTORNAME ( Ifother than an individual, state whether a corporation, partnership, etc.) City of SantaAna
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
20 Civic Center Plaza Santa Ana CA 92701
PRINTED NAME OF PERSON SIGNING TITLE
Steven Mendoza Interim City Manager
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
D cuftnea br. e
a. 1 12/ 18/ 2023
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
OPR/ California Volunteers
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
1400 10th Street Sacramento CA 95814
PRINTED NAME OF PERSON SIGNING TITLE
Anthony Chavez Director of Operations
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
DocuSigned by:
12/ 18/ 2023
AL%q p PeT)A T FGENERALSERVICESAPPROVAL EXEMPTION ( if Applicable) ATTEST:
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nocu% n Envelope ID: C9400985. 4C42- 408F- ABFP- 5AG4CB5A4BCF Clty of Janta An'.
JP1011
Exhibit A Scope of Work
City of Santa Ana Civic Engagement Youth Workforce Development Project Funded by CaliforniaVolunteers
Section 1: Program Goal
1. Whatdoesyourcityhopetogainfromthisprogram/are therestrategic goalsthis program can help your city meet?
The City of SantaAna through its WorkforceDevelopmentBoard (SAWDB) Intends to provide meaningfulwork experienceto local youth, particularlythosewho are historicallypartof underrepresentedgroupsandhavedifficultyfindingemployment dueto thepandemic. Thefocuswillbeonlow-incomeyouth, justiceinvolvedyouth and other marginalizedgroups. Strategically, the Citywill strengthenexisting partnershipsand establishnew oneswith agenciesand organizations committedto increasing youthemployment, providingcareerguidanceandfosteringthat same commitmentin the youththey serve, Youth, will be providedwith meaningfulwork experiencecoupledwith intensive careerexploration. Lastly, theprojectaims to addressissuesof food insecurityby collaboratingwithfood recoveryorganizations andservicesto help feedthosein need. Theleadforthisprojectis theSAWDB, the designated administratorandoperatorofworkforcedevelopment programmingforthe CityofSantaAnaandrecipientoffederalWorkforceInnovationandOpportunity Act WIOA) andotherworkforce developmentfunding.
Section 2: Program Design
1. Whichfocusarea(s) willyouthbeworkingon (food insecurity, climatechange, etc.)? If other focusareasare addressed, pleasedescribe.
Youthwill beworking directlyonprojectsandassignments addressingfood insecurity, the impactsof climatechange, andpost -pandemicrecovery.
2. Doyouplantosub -grantwithCBOs? Ifso, please nameeachorganizationandany priorexperiencetheyhaverunning similarprogramsortheprocess by whichyou will select CBO partners.
TheCityofSantaAnawillprovideservicestoyouthusing bothin-houseprogram staff and partnershipswith Cammunity BasedOrganizations (CEOs). Inhouse programstaffwill includepersonnelfrom boththe SantaAnaWORKCenterandthe Santa Ana Public Library.
TheWORK Centerhasdecadesof implementingyouthprograms specifically through a "DaisyWheel' servicedeliverymodel. Theunderlying philosophyoftheDaisyWheel is an "AllYouth One System" concept, whereresourcesare leveragedfroma network of YouthService Providers. Theconceptallowedyouthregardless of eligibility to receive services fromthe various partners of a Youth Service ProvidersNetwork YSPN).
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Docuftn Envolope ID: D8400988.4C42- 408F- ABFD- 5AC4CB5A4BCF TheYSPN consistsofService Providersthatcollectivelyoffervariousyouth services Ina creativeand interactivemanner, Theconcept, allowsthe ServiceProviderto focus onwhatservicetheyspecializeinanddobest. TheYSPNwillpromotebroad -based coordinationandcooperationamongallyouthServiceProvidersandto providethe technicalassistanceneededto makethe networka success. TheWORK Centeras theNavigatorwill providepartnerswithstructureandguidancetowardmeeting the grant objectives, conveneand facilitatepartner meetings, establishpartner subcontracts, monitor complianceand performance, collect and report participant data, and disburse grant funds.
TheSAWDBplansto engagethe SantaAna PublicLibrary, whichoperates various successful youthengagementprogramsincludingBrainFuseand Universal Class.
Bothprogramsprovideonline trainingcourses alongwith robust supporttohelpusers master academic concepts, The library also let's library card holders "borrow" the internetwiththeir librarycard byprovidingyouthWI-FI Hotspots, for those members ofour community whodonot haveinternetaccess athome. TheCitywillworktoward the expansionof these programsto engagemoreyouth, up toage18.
The Orange County Conservation Corps ( OCCC) is a current sub -recipient of Workforce InnovationandOpportunity (WIOA) Youthfundingfrom theCityof Santa Ana. OCCOhas a longstandingrecordof successfullyoperatingyouthworkforce developmentprogramsforthe Cityandhasparticularlybeenengagedwitholder (18+) youthexperiencingmultiplebarriers, suchasfosteryouth, thejustice -involved, and very low-income.
WorkingWardrobesis alsoasubrecipientoffundingfromtheCity. Basedoncurrent performanceoutcomes, the City plansto engageWorkingWardrobesin program deliveryservicesforthisgrantaswell. WorkingWardrobeshasbeenworking withthe Cityto helpimplementprogramsfor justice- involvedpeopleforthepasttwoyears.
TheyhaveuniqueexpertiseInengaging people priorto releasefromincarcerationto help ease their transition to life outside.
Additionally, program design is underway with two large food banks — Community Action PartnershipofOCandSecond Harvest - bothservetheregionto have youth fellows workin distribution, warehousingand growingfresh food.
As it isthegoaloftheCityto providea broad, inclusiveprogramforeligibleyouth, additional CBOs may be engaged if gaps in services are identified.
3. What activities will youth be working on? Please offer a brief, several sentence descriptionofeach job activityyouthwill beundertakingandanypartnersthatwillbe involvedin runningthat opportunity.
The Santa Ana WORK Center, will provide paid summer work experiences as recreational leaders, communitycenter attendants, and other supportstaff to restore EXHIBIT 1
DoouSlgn Envelope ID; D9400988. 4C42- 408F- A8FD- GA04CB5A4BCF andreinvigorateCommunity Servicesprogrammingatparks, communitycenters, libraries, andfamilyresourcecenters. Thiseffortisrelatedto post -pandemic recovery.
SantaAna PublicLibrarywill provideonlinesupportforthe provision of onlinecareer explorationincluding the expansionofthe4 youthWI-FIhotspotprogram. Thesecond projectwill engageyouthin researchinganddocumentingpandemicrecoveryefforts throughoutthe city, includingCity -led effortsto rejuvenate thelocaleconomyand stabilize its residents living conditions, providinga street -level view of successes and challenges. Using mixedmediaand particularlyvideo production, participants will create a public service message sharing the results of their research.
Youthparticipatingwiththe OCCCwillengagein multipleprojectsrelatedto bothfood insecurityand climateresilience. Whileaddressing foodinsecurity youthwill load and unload trucks, package boxes of food, deliver to communitypantries, and assist communitypartnerswith labor supportat drive -up distribution events (trafficcontrol, set-up logistics, and data collection). Whileaddressing climate resilienceyouth will clear fire fuels from public spaces, remove debris from waterways, remove non- native/invasive trees/plants, install native plants and perform other erosion control measures. Much of the climate resilience work will be at the direction of the Orange County ConservationCorps andperformedat publicparks, trailsandwetlands.
Working Wardrobes will coordinate with the County of Orange, OC Sheriff's Department provide a workforce readiness program that includes pre-release services. This program will offer support and workforce readiness services for participants pre- release as well as post -release.
4. What is the proposed start date for programming?
Theproposedstartdatefor programmingis March1, 2022. TheSantaAnaCity Councilmust approvenew and/or expanded contracts priorto program implementationthereforethe startdatemaybeadjustedas necessary.
Section 3: Youth Recruitment/ Development
1. How will the city recruit youth?
The City and its CBO partners have established networks that will be relied upon to disseminate program information. For example, the Youth Services Provider NetworkthroughtheWORK Centerholdsmeetingson a monthlybasis, whichbrings together community serving organizations who have a youth focus.
TheCitywillalsousevarious mediaresourcesincludingissuanceof periodicnews releasesthroughits PublicInformationOfficer; postingof electronicprogram announcements/flyersto socialmediaincludingFacebook, Twitter, andInstagram and program information on the City`s website.
EXHIBIT 1
DocuSlgn Envelope ID; D9400988. 4042- 408F- A8FD- 5AC4C88A48CF Otheroutreach strategieswill includesocialmedia, publicserviceannouncements, posting physicalprogramannouncements/flyersatall SantaAnalibrarybranches, recreation centers, community and family resource centers, high school and college careercounselingcenters, andotherhigh -traffic publicspaces, distributinge- program announcementsto utilitiescustomers and housing voucherrecipients; and delivering presentationsto probationofficers, socialservicesagencies, guidance counselors, and other local youth -serving entitles,
2. If youwouldliketo propose yourownprioritycriteriafor participantsin this program for California Volunteers approval, please do so in this section.
N/A
3. Whatwraparound services, if any, isthe cityor subgranteeplanningon offeringto youth?
The City, throughits subgrantees, will providecareer counseling, career exploration, casemanagement, supportive services ( transportation, gascards, clothing, and assistancein locating childcare), linkageswith alternativesecondaryeducationand adult continuing education, and other appropriate referrals.
4. Whatwagewill youthbe paid, if known? Whatlengthof time doyou anticipatethe youth serving?
Youthwill be paid $15dollarsfor work performed. If a particularassignmentexceeds entrylevelskillsets andproficiencythatwillbeconsideredandmayresultin a higher hourly wage. There will be a year-round and a summer track. Year-round assignmentswill lastfrom 6-12 monthswhile summerassignments willbe from 8-10 weeks long.
Section 4: Metrics/ Outcomes
1. Can the city provide the required metrics listed above to CaliforniaVolunteers? Yes, the baselinemetricsare similarto thosealready capturedandrecorded for other workforce development programs. However, the additional metrics related to participantoutcomesandsatisfaction12 monthsafter programcompletionwill be verychallengingasyouthparticipantsareveryhard to locateand/or unwillingto respond to inquiries/ surveys.
2. If not, please indicatewhich metrics thecity is unable toprovide.
Thefollowing threemetricswill provechallengingand we requestthat theybe waived:
EXHIBIT 1
Docu5lgn Envelop ID: D0400088- 4C42-408F-ABFD-5AC4CB5A4BCF Percentageofyouthwhoreportjob satisfactionafteroneyearofemployment, as reported by a survey.
Percentageofyouth who reportaninterestina careerinpublicserviceafter oneyearof employment, as measuredby a survey.
Percentageof youthemployedinpublicserviceafteroneyearof employment.
3. Arethere othermetricsyouwill becollecting todeterminesuccessof program? Ifso, please indicate which metrics.
No.
Section 5: Budget/ Staffing/Communications
1. Whatisyour proposedstaffingplanfortheprogram forthe city and/orany subgrantees?
The subcontracted teams consist of program managers and specialists (outreach, intake, and eligibilitytechnicians, case managers, andjob developers), crew/field supervisors, andproject managers. Theseteamswill managethe day-to-day aspectsof theprogram, includingas theirtitlessuggest, recruitingparticipants, ensuringtheir eligibility, orientingthemto the program, assigningthemto a work crew, supervisingtheir work/activity, providingthem with appropriatewraparound services or referrals and documenting services delivered.
Project SAY is staffed by City of SantaAna employees whowill superviseand direct youth placements at their respective worksites.
Cityof SantaAna WDB/WORK Center staffwill provideadministrativesupport including fiscalandprogrammaticoversight, compliancereview, andtrackingand reporting participant progress/outcomes.
2. Doesyourcitycommitto usingCaliforniaVolunteersdevelopedbrandingforthis program and participating in CaliforniaVolunteers- organized trainings/curriculum, if asked?
Yes.
3. Are you interested in participating in a program launch media event with CaliforniaVolunteers?
Yes.
EXHIBIT 1
DocuSign Envelope ID: D9400988- 4042- 408F- A8FD- 6AC4CB6A4BCF Cify of Santa Ana
JP1012
Budget Detail Exhibit B
i
01 Items Description I Calculation
TotalBudges17.AllocaflonCrossCheckAdmirlsiratIve Costs IStaffing, rent, computerlease I 449,/ 51. 40 449, 751, 40 10.07ITotal
WW01-0
11 -#
Re vested Hourly Sala of Hours Total Budget
150
140 15.00 560 1,17G,000.00
Total 1 00
oil i T
Items Description Calculation Mal Budget
PICA for Fellows 254,736.00 1 $ 254, 736. 00
Workers Compensation 467, 712. 00 467, 712,00
Total
1Y Oft i " MUR 44. ' 0- 1*911aa
Items Description calculation Total Budge} I% Allocation CrossCheck Sub -Contract
Case Management, Supportive
Services including uniforms,
tools etc
MIs
Total 87
Matal Budget Request. 4j4 7,6141.00 1
jTqtQj'#.afPejIbws. - , . . , 90
IMe, 4RRMVk " WO
Partner Status ( Proposed or Secured) Contractual Amount City of Santa Ana Secured 449, 752. 60
Oran22y2!y CCSecured 447. 328.6- 0Working
WardrobesSecured 447, 328, 00 CAPOC
Pro used 222, 453. 00 Second
Harvest Proposed 222, 453. 00 7ofal
I
EXHIBIT 1
DoouSlgn Envelope ID: D9400988- 4C42- 408F- A8FD- 6AC4CB5A4BCF City of Santa Ana
Agreement # JP1012
EXHIBIT B
Budget Payment Provisions
California Volunteers,
Calif ornionsForAll Youth Workforce Development Program and City of Santa Ana
BUDGET PAYMENT PROVISIONS
1. Invoicing and Payment
a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which isattached hereto and made a part of this Agreement.
b) Invoices shall include the Agreement Number and shall be submitted via PDF to fiscal@cv. ca. aov.
2. Budget Contingency Clause
a) Itismutuallyagreedthatifthe BudgetAct of thecurrentyearand/orany subsequent years covered under thisAgreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. Inthisevent, the State shallhave no liabilityto pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractorshallnot be obligated to performany provisions of this Agreement
b) If funding for any fiscal year isreduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.
3. Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
EXHIBIT 1
Docu8lgn Envelope ID: D9400988- 4042. 408F- ASFD- 6AC4C65A46CF City of Santa Ana
JP1012
Exhibit 1)(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
Calif orniansForAll Youth Jobs Corps Program
Outcome and Output Reporting
All CaliforniansForAllYouth Jobs Corps Programgrantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program.
Reporting Metrics
Grantees will be required to report the following metricson a quarterly and annualbasisto CaliforniaVolunteersin a formatand method to be specifiedby California Volunteers, Thesemetrics are subject to change, depending on the California Department of Finance' s review and approval:
Required by Department of Treasury:
o Number of workersenrolled Insectoral job training programs o Number of workerscompleting sectoral job trainingprograms o Number of people participating In summer youth employment programs
Output: Total number of youth employed; number of hours of employment
Outcome: Percentage of participants who enroll in higher education or gain employment following program end; Number of industries served; Disadvantaged areas served
Additionally, CaliforniaVolunteersrequires citiesto report the following data, where feasible, on a quarterly and annual basis to Calif orniaVolunteers in a format and method to be specified by California Volunteers.
Number of youth participating in program
Number of youth employed in each focus area
Number of youth enrolled injob training/ readinessprograms Number of youth completing job training/readiness programs Number of youth participating in summer program ( if applicable) Average wage and hoursworked of participants acrossprogram Information/ data/ member stories as requested for annual report Doesthis project servean economically disadvantaged community? Number of youth employed in program who were previouslyunemployed EXHIBIT 1
DaouSign Envelope ID: D8400888. 4C42408F- ABFD. 5AC4CB5A4BCF City of Santa Ana
JP1012
ExhibitD(1) CaliforniaVolunteersReportingRequirements, Invoicing, and Specific Requirements and Terms and Conditions
Number of youth who complete fullprogram (1year or summerprogram) Percentage of youth employed in program who remain in college or stable employment
Percentage of youth employed after completion of program Percentage of youth who reportjob satisfactionafter one yearof employment, as reported by a survey
Percentage of youth who report an interestin a career in public service after one year of employment, as measured by a survey
Percentage of youth employed in public serviceafter one year of employment
Job training evaluations
Reporting Deadlines:
tlport ReportingPeriotJ > Paifner Report§,Due .
1 (if applicable) Award Date - December 31, 2021 January 10,. 2022 2 January 1- March31, 2022 April8, 2022
3 April I - June 30, 2022 July 8, 2022
4 July 1 - September 30, 2022 October 7, 2022
CaliforniaVolunteerswillupdate thisreportingtimelinewith additionalreporting periods, upon receipt of updated reporting timelines established bythe federal government for projects leveraging State Fiscal Recovery Funds, as further identifiedby the CaliforniaDepartmentof Finance, Reportingmetricsmay be updated, depending on updated guidance from the California Department of Finance.
Reporting Process:
California Volunteerswill be providing a comprehensive reporting template for grantees upon execution of a contract. Additionally, thisreporting template and processmay be updated during the period of the contract, At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees.
EXHIBIT 1
DocusIgn Envelope ID: D94009B84042 408F-A8FD- 5AC4CB5A4BCF City of Santa Ana
JP1012
ExhibitD(1) California VolunteersReporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
Calif orniansForAll Youth Jobs Corps Program
Invoicing
Thisgrant isa cost -reimbursement grant. Assuch, grantees will be required to submitperiodicand timelyinvoicesto CaliforniaVolunteersforexpensesalready incurred for processing and payment, Grantees have the discretion to invoice monthly or quarterly. However, California Volunteers will not allow invoices for periods in excessof three months due to the need to provide quarterly financial reporting to the California Department of Finance, as well as the federal government, over the use of State FiscalRecovery Funds (SFRF), federal stimulus funding.
Invoicing Deadlines:
Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 15thof the following month. If quarterly, invoices should be submitted with the financial report no later than the due date identified in the financial reporting deadlines below.
Financial Reporting Metrics:
Grantees will be required to report quarterly on expenditures and unliquidated obligations associated with the grant. Assuch, grantees will be required to provide the following:
Expenditure Amounts
o Cumulative Expenditures ( prior cycles)
o Expenditure Adjustments (+/-) prior cycles
o Expenditures ( Current Cycle)
o Total Cumulative Expenditures
Obligation Amounts
o Remaining Obligation
o Total Cumulative Expenditures
o Total Cumulative Expenditures + Obligation
o Award Amount
Notes ( if applicable)
Thesemefrics are subject to change, depending on the California Department of Finance' s review and approval.
EXHIBIT 1
DocuSlgn Envelope ID: D9400988. 4C42- 408F- A8FD• 6AC4CB6A48CF City of Santa Ana
JP1012
ExhibitD(1) California VolunteersReporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
Financial Reporting Deadlines:
41t ;Part ReporfTpg. Period;:; ParfherRepotxDue
1 Award Date - December 31, 2021 January 10, 2022
2 January 1 - March 31, 2022 April 8, 2022
3 April 1 - June 30, 2022 July 8, 2022
4 July 1 - September 30, 2022 October 7, 2022
CaliforniaVolunteerswillupdate thisreportingtimelinewith additionalreporting periods, upon receipt of updated reportingtimelinesestablishedby the federal government for projects leveraging State Fiscal Recovery Funds, as further Identifiedby theCaliforniaDepartmentof Finance. Reportingmetricsmay be updated, depending on updated guidance from the California Department of Finance.
Reporting Process:
CaliforniaVolunteerswill be providing a comprehensivefinancial reporting templatefor granteesupon execution ofa contract. Additionally, thisreporting template and process may be updated during the period of the contract. At the time when the reporting process isupdated, California Volunteers will roll out communication regarding thisprocessand provide updates to grantees.
EXHIBIT 1
Docu8lgn Envelope ID: D9400988- 4C42- 408r- A8FD- 5AC4CB5A48CF City of Santa Ana
JP1012
Exhibit D(1) California Volunteers Reporting Requirements, Invoicing, and Specific Requirements and Terms and Conditions
California nsForAll Youth Jobs Corps Program
State Fiscal Recovery Funds
Thisprogram leverages100% StateFiscalRecoveryFunds, Granteesleveraging thisfunding are required to follow specific termsand conditions, reporting requirements, guidance, etc. associated with these funds. The requirements for the use of these funds are incorporated Intheir entirety through the inclusion of the links to specific resource pages in this Exhibit (see below). Thisincludes links and attachments referenced on the following pages,
Resources:
Coronavirus State and Local Fiscal Recovery Funds:
https:// home. treasuW.govLpolicy- issues/coronavirus/ assistance-for-state- local- and- tribal- governments/ state- and- local- fiscal- recovery- funds State Fiscal Recovery Fund: https:/ Iwww. dof. ca. gov/ budget/ COVID- 19/ State Fiscal Recovery Fund/
State Fiscal Recovery Fund Reporting Portal:
https:// www. dof. ca. gov/ budget/ COVID
121State Fiscal Recovery Fund Reporting Portal/
Through execution of the contract, grantees agree to follow the rules, guidance, regulations, and terms and conditions as outlined in the above links, as well as any other requirements and policies outlined throughout the exhibits of the executed contract.
EXHIBIT 1
DoouSlgn Envelope ID; D9400988 4C42. 408F- ABFD- 5AC4065A46CF City of Santa Ana
JP1012
ExhibitD(1) CaliforniaVolunteersReportingRequirements, Invoicing, and Specific Requirements and Terms and Conditions
Programmatic and Fiscal Document Retention
Inlinewith Stateand Federalrequirementsregardingrecord retention, grantees are required to maintain all documentation, programmatic and fiscal, pertaining to thiscontract for a period of fiveyearsafter the closeout the contract and the payment of the final invoice. Thegrantee isrequired to maintain books, records, documents, and other evidence pertaining to the reimbursablecostsand hold themavailablefor audit andinspectionby the State or Federal Government for the five years following the close out of the contract and payment of the final invoice. Theseretentionrequirementspertain to all contracts associatedwith thisprogram, regardlessof funding source.
EXHIBIT 1
A-2022- 089
Contractor Certification Clauses
CCC 0412017
CERTIFICATION
I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorizedto legallybind theprospective Contractorto the clause(s) listed below. This certification is made under the laws of the State of California. ame
City of Santa Ana 95- 6000785
Printed Name and Title of PersonSigning
Kristine Ridge
Date Executed Executed in the County of
June 9, 2022 Orange
CONTRACTOR CERTIFICATION CLAUSES Ap p e as to orm:
Rya. b Hodge, AssistantCityAttorney1. STATEMENTOF COMPLIANCE: Contractorhas, unless xempted, compliedwith the nondiscrimination program requirements. ( Gov. Code § 12990 ( a-f) and CCR, Title 2, Section 11102) (Not applicable to public entities.)
2. DRUG -FREEWORKPLACEREQUIREMENTS: Contractorwillcomplywiththe requirementsof theDrug -FreeWorkplaceAct of1990andwillprovidea drug -free workplace by taking the following actions:
a. Publisha statementnotifyingemployees thatunlawfulmanufacture, distribution, dispensation, possessionor useofacontrolled substanceisprohibitedandspecifying actions to be taken against employees for violations.
b. Establish a Drug -Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policyofmaintaininga drug -freeworkplace; 3) any availablecounseling, rehabilitationand employee assistanceprograms; and, 4) penalties thatmaybe imposeduponemployees fordrugabuseviolations. c. Everyemployeewho works on the proposedAgreementwill:
1) receivea copyofthecompany's drug -freeworkplacepolicystatement; and, EXHIBIT 1
2) agree to abide by the terms of the company's statementas a conditionof employment on the Agreement.
Failure tocomplywith theserequirementsmayresultin suspensionof paymentsunder the Agreementor termination oftheAgreementor bothandContractormaybe ineligible for awardof anyfutureStateagreementsif thedepartmentdetermines thatanyof the following has occurred: the Contractor has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)
3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that nomorethanone (1) finalunappealablefindingof contempt ofcourtbya Federalcourt hasbeen issuedagainst Contractorwithintheimmediately precedingtwo-yearperiod becauseof Contractor's failureto complywith anorderof a Federalcourt, whichorders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)
4. CONTRACTS FOR LEGAL SERVICES $ 50, 000 OR MORE- PRO BONO_ REQUIREMENT: ContractorherebycertifiesthatContractorwill complywiththe requirements ofSection 6072of theBusinessandProfessionsCode, effectiveJanuary1, 2003.
Contractor agrees to make a goodfaith effort to provide a minimum numberof hours of pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm's offices in the State, with the number ofhoursproratedon anactualdaybasisforanycontractperiodoflessthanafull year or 10% of its contract with the State.
Failure to make a good faith effort maybe causefor non -renewal of a state contract for legalservices, andmaybetakenintoaccountwhendeterminingthe awardof future contracts with the State for legal services.
5. EXPATRIATECORPORATIONS: Contractor hereby declares that it is not an expatriatecorporationor subsidiary ofanexpatriatecorporationwithinthe meaningof Public Contract Code Section 10286and 10286.1, and is eligible to contract with the State of California.
6. SWEATFREE CODE OF CONDUCT:
a. AllContractorscontractingfor the procurementor laundering ofapparel, garmentsor corresponding accessories, or the procurement of equipment, materials, or supplies, otherthanprocurementrelatedto a public workscontract, declareunderpenalty of perjurythat no apparel, garmentsor correspondingaccessories, equipment, materials, or suppliesfurnishedto thestatepursuanttothecontracthavebeenlaunderedor produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penalsanction, abusiveformsofchildlabororexploitation ofchildreninsweatshoplabor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penalsanction, abusiveforms ofchildlabororexploitation ofchildreninsweatshoplabor.
The contractorfurther declares under penalty of perjury that they adhere to the Sweatfree Codeof ConductassetforthontheCalifornia Department ofIndustrialRelationswebsite located at www. dir. ca. gov, and Public Contract Code Section 6108. b. Thecontractoragreesto cooperatefully in providingreasonableaccessto the contractor's records, documents, agentsor employees, or premisesif reasonably EXHIBIT 1
requiredby authorizedofficialsofthe contractingagency, the Departmentof Industrial Relations, or the Department ofJusticeto determinethe contractor's compliancewith the requirements under paragraph ( a).
7. DOMESTIC PARTNERS: Forcontractsof $100,000or more, Contractor certifiesthat Contractor is in compliance with Public Contract Code section 10295.3.
8. GENDER IDENTITY: For contractsof $100,000 or more, Contractorcertifies that Contractor is in compliance with Public Contract Code section 10295.35,
DOING BUSINESS WITH THE STATE OF CALIFORNIA
The followinglawsapplyto personsor entities doingbusinesswiththe Stateof California
1. CONFLICTOFINTEREST: Contractorneedsto beawareofthefollowingprovisions regardingcurrentorformerstateemployees. IfContractorhas anyquestionsonthe statusofanypersonrendering servicesor involved withtheAgreement, theawarding agency must be contactedimmediatelyfor clarification.
Current State Employees ( Pub. Contract Code § 10410):
1). No officeror employee shall engagein anyemployment, activityor enterprisefrom which the officer or employee receives compensation or has a financial interest and whichissponsoredorfundedbyanystate agency, unlesstheemployment, activityor enterprise Is required as a condition of regular state employment. 2). No officer or employee shall contract on his or her own behalf as an independent contractorwithanyslateagencyto providegoodsor services.
Former State Employees ( Pub. Contract Code § 10411):
1). For thetwo-year periodfrom the date heor she left stateemployment, noformerstate officeroremployeemayenterintoacontractinwhichheorshe engagedinanyofthe negotiations, transactions, planning, arrangementsoranypartofthedecision -making process relevantto thecontractwhileemployedinanycapacitybyanystate agency. 2). For the twelve-month periodfrom the date he or she leftstate employment, noformer stateofficeroremployeemayenterintoa contractwithany stateagencyif heor shewas employedbythatstateagencyina policy -makingpositioninthesamegeneralsubject areaastheproposedcontractwithinthe 12-month periodpriorto hisor herleavingstate service.
IfContractor violates any provisions ofaboveparagraphs, suchactionbyContractorshall render this Agreement void. ( Pub. Contract Code § 10420) Membersof boardsandcommissionsareexempt fromthissectionif theydonotreceive payment otherthan payment ofeach meetingof the board orcommission, payment for preparatorytime and payment for per diem. (Pub. Contract Code §10430 (e))
2. LABOR CODEIUVORKERS' COMPENSATION: Contractor needs to be awareof the provisions whichrequireevery employerto be insuredagainstliability forWorker's Compensationor to undertakeself-insuranceinaccordancewiththe provisions, and EXHIBIT 1
Contractoraffirms to complywithsuchprovisionsbeforecommencingtheperformanceof the work of this Agreement. ( Labor Code Section 3700)
3. AMERICANSWITH DISABILITIESACT: ContractorassurestheStatethat it complies withthe AmericanswithDisabilitiesAct (ADA) of 1990, whichprohibitsdiscriminationon thebasisofdisability, aswellasallapplicableregulationsandguidelinesissuedpursuant to the ADA. (42 U.S.C. 12101et seq.)
4. CONTRACTOR NAME CHANGE: An amendment is required to change the Contractor's name aslistedonthisAgreement. Uponreceiptof legaldocumentationof thenamechangethe Statewillprocesstheamendment. Paymentofinvoicespresented with a new name cannot be paid prior to approval of said amendment.
5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA a. When agreementsaretobeperformedinthestatebycorporations, thecontracting agencieswill beverifyingthatthecontractoriscurrentlyqualifiedtodobusinessin California in order to ensure that all obligations due to the state are fulfilled. b. "Doingbusiness" isdefinedinR&TCSection23101asactivelyengaginginany transaction forthepurposeof financialor pecuniarygainor profit. Althoughthereare somestatutoryexceptionsto taxation, rarelywillacorporate contractorperformingwithin the state not be subject to the franchise tax.
c. Bothdomesticandforeign corporations (those incorporatedoutsideof California) must be in good standinginorderto bequalifiedto do businessinCalifornia. Agencieswill determine whetheracorporationisingood standingbycallingthe Officeof theSecretary of State.
6. RESOLUTION: A county, city, district, orotherlocalpublicbodymustprovide theState withacopyofaresolution, order, motion, orordinanceofthelocalgoverningbodywhich bylawhasauthoritytoenterinto anagreement, authorizing executionoftheagreement.
7. AIRORWATERPOLLUTIONVIOLATION: UndertheStatelaws, theContractorshall notbe: (1) inviolationofanyorderorresolutionnotsubjecttoreviewpromulgatedby the State AirResourcesBoardor anair pollutioncontroldistrict; (2) subjectto cease and desist ordernotsubjectto review issuedpursuantto Section13301of theWaterCodefor violationofwastedischargerequirementsordischargeprohibitions; or (3) finally determined tobeinviolationofprovisions offederallawrelatingtoairorwaterpollution.
8. PAYEEDATARECORD FORM STD. 204: This formmustbecompletedbyall contractorsthatarenotanotherstateagencyorothergovernmentalentity.
EXHIBIT 1
13 EXHIBIT B
PROGRAM PROPOSAL
EXHIBIT 1
Proposal Revision– February 2023 Page 1
City of Santa Ana and Working Wardrobes
CA4All Youth Program Proposal
For the past 32 years, Working Wardrobes has proudly delivered comprehensive career development and job training services to over 115,000 men, women, young adults, and veterans. We understand the multiple barriers to employment that young adults face and we create an environment of dignity and respect that allows clients to become their best, most confident selves. We are prepared to work with clients and tailor our approach to best suit their needs to move them to the next level for their individual success.
The goal of this proposal is for City of Santa Ana and Working Wardrobes to partner to offer our workforce readiness workshops with the option of adding professional wardrobe services. We look forward to assisting and supporting the population served within your organization as they prepare for the workforce.
1. Workforce Readiness Workshop Topics
The workshop Topics listed below are a sample of topics that can be presented at the City of Santa Ana Work Center or Working Wardrobes. Each topic is 1 to 1.5 hours and includes all materials and a certified facilitator.
Navigating success in a new workplace – (1hrs)
o Adaptability-navigating success in the workplace by understanding employer expectations and how to manage them.
o Respectability – thriving in a multi-generational workplace o Suitability – learning and fitting into the culture of the workplace Power of Your Image - (1 hr. primarily during wardrobe session but can be stand alone) o personal branding which includes:
o Creating your Professional Image – How you work, what you say and how you present yourself by projecting a positive and professional image through both visual and verbal communication. The importance of a first impression.
o Creating a capsule wardrobe – choosing appropriate clothes for the workplace Harassment Prevention Training – (1hr Not designed to fulfill Mandated Supervisor Harassment Prevention Training) -
o Sexual Harassment - Inappropriate behavior in the workplace. How to handle it as the recipient and how to avoid doing it.
o Setting Healthy Boundaries – Establishing appropriate working relationships Skills To Pay the Bills – You’ve Got Skills (part I) – (1.5hrs) o Identifying transferable soft skills – self-identify natural and learned soft skills that today’s recruiters are looking for across all industries. Learn how to not only identify them in yourself but how to describe them through specific examples.
EXHIBIT 1
Proposal Revision– February 2023 Page 2
Skills To Pay the Bills – Telling the Story of YOU (part II) - (1.5hrs) o Core steps to writing a resume – learning the sections of a resume o Writing a Professional Summary – writing the ‘elevator pitch’ that explains who you are, what you’re good at and what you want.
Skills To Pay the Bills – Building Blocks of a Resume (part III) - (1.5hrs) o Practice preparing for an interview by learning the STAR method and drafting key examples to today’s top questions.
o Mock Interview – practice interviewing commonly asked questions 1:1 with immediate feedback.
Skills To Pay the Bills – Job Search Skills (part IV) - (1.5hrs) o Job Search Strategies – Creating an online network; Job search sites by industry; dealing with rejection fatigue
o Navigating the Online Application Tracking System – how to improve your odds in getting your application seen by recruiters
Additional workshop topics available upon request
Fee per topic: $500.00
Note: Topics combined and facilitated at the same time will be charged by number of workshop topics covered. (I.e. Skills to Pay the Bills 1 & 2 = $1000)
2. Career Success Center Services
o Job Search Lab “drop-in” services
Services include:
Use of our computers for job search purposes
Resume assistance and preparation *appointment preferred* One-on-one practice interviewing
Job placement assistance
Use of our job board and resources wall
Job search lab services are available Monday-Thursday 10am-3pm on an ongoing basis to any of your clients. Appointments are required and can be made in person or virtual. There is no fee for service.
EXHIBIT 1
Proposal Revision– February 2023 Page 3
3. Professional Wardrobe Services
Personal shoppers assist each client in selecting appropriate career attire including professional clothing, shoes, and accessories. We offer excellent quality clothing and accessories for both men and women. Job seekers select a new “success suit” with the assistance of a trained ‘Personal Shopper’ in an inviting, department store-like setting. This comprehensive “shopping” experience is designed with an emphasis on the dignity and respect of each person we serve. It is our goal that our clients’ look and feel successful, so they have the confidence necessary to succeed in their interviews and in their careers.
This package provides a week’s worth of items to mix and match professional and business casual options.
Career Success Package DESCRIPTION Women
(size 0-
12)
Women
(size 14+)
Men (up to
size 44 jacket)
Men (size
46+ jacket)
Women’s
Career Success Package -
3 Outfits
1 suit, 3 blouses, 2 bottoms (dress,
pant, or skirt), 1 pair of shoes, 1
purse and
3 accessories (belt or jewelry)
$325 $375
Men’s Career Success
Package - 3 Outfits
1 suit, 2 pants, 3 dress shirts,
3 ties, 1 belt and 1 pair of shoes
$325 $375
4. Payment Terms
Provide payment for invoices within 30 days of receipt from Working Wardrobes.
If payment is not received within 60 days of the billing, Working Wardrobes will cease to accept referrals from the partner agency until the past due invoice(s) is paid in full.
We look forward to working with you and making a positive impact on the lives of your clients.
Sincerely,
Ashley Vlcan
Senior Director, Client Services
Working Wardrobes
EXHIBIT 1
From: City of Santa Ana
To: Goodson, Audrey; Vega, Brenda
Subject: Internal Notice of Compliance
Date: Wednesday, September 13, 2023 8:29:57 AM
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor
Name: Working Wardrobes For A New Start
Project
Number:
A-2022-221
Project
Name:
California Volunteers Subcontractor Agreement Between
The City Of Santa Ana And Working Wardrobes
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
TYPE OF INSURANCE POLICY
NUMBER
EXPIRATION
DATE COI DATE FILE NAME
AUTOMOBILE LIABILITY 202349231 09/17/2024 09/07/2023
City of Santa
Ana, WOS,
20 Civic
Center Plaza,
Santa Ana,
CA,
92702.pdf
GENERAL LIABILITY 202349231 09/17/2024 09/07/2023
City of Santa
Ana, WOS,
20 Civic
Center Plaza,
Santa Ana,
CA,
92702.pdf
IMPROPER SEXUAL CONDUCT
& PHYSICAL ABUSE 202349231 09/17/2024 09/07/2023
City of Santa
Ana, WOS,
20 Civic
Center Plaza,
Santa Ana,
EXHIBIT 1
CA,
92702.pdf
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY 76WEGAT9Z3W 08/30/2024 08/31/2023 Working
Wardrobes
WC
08302024.pdf
Thank you,
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team
9/13/2023 11:29 AM
EXHIBIT 1