Public Works Agency
www.santa-ana.org/public-works
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 21, 2024
TOPIC: Waste Recovery and Recycling Tracking Software
AGENDA TITLE
Agreement with Green Halo Systems for Waste Recovery and Recycling Tracking Software (Specification No. 24-062) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Green Halo Systems to provide waste recovery and recycling tracking software in the amount of $79,872, plus a contingency amount of $20,000, for a total amount not to exceed $99,872, for a six-year term beginning June 1, 2024 and expiring May 31, 2030 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
In compliance with the California Green Building Standards Code (CalGreen), construction and demolition (C&D) projects such as new residential and non-residential building construction, demolition, and certain additions and alteration projects are required to recycle or salvage for reuse a minimum 65% of the nonhazardous C&D debris generated from the project. Each city and county in the state is required to report on how CalGreen is implemented in its jurisdiction through the CA Assembly Bill 939 Electronic Annual Report that is submitted to CalRecycle.
Software Procurement
Santa Ana City Ordinance No. NS-3041 authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the waste recovery and recycling tracking software by Green Halo Systems currently offers a one-of-a-kind software that allows contractors, recyclers, and the City to comply with local and state construction and demolition recycling reporting requirements.
Green Halo Systems developed its new platform, WasteTracking.com, specifically to provide municipalities and government agencies with a customizable waste tracking system in order to assist jurisdictions with CalRecycle reporting requirements. Staff recommends awarding an agreement with Green Halo Systems for a six-year term
Waste Recovery and Recycling Tracking Software Agreement May 21, 2024
4 2
7 5
beginning June 1, 2024 and ending May 31, 2030 (Exhibit 1).
FISCAL IMPACT
Funding is available in FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.
Fiscal
Year
Accounting
Unit –
Account #
Fund Description Accounting Unit,
Account Description Amount
2023-24 06917640-
66511
Refuse Collection
Service
Refuse Collection
Service, Computer
Software Subscription
$34,604
2024-25 06917640-
66511
Refuse Collection
Service
Refuse Collection
Service, Computer
Software Subscription
$8,604
2025-26 06917640-
66511
Refuse Collection
Service
Refuse Collection
Service, Computer
Software Subscription
$12,312
2026-27 06917640-
66511
Refuse Collection
Service
Refuse Collection
Service, Computer
Software Subscription
$12,312
2027-28 06917640-
66511
Refuse Collection
Service
Refuse Collection
Service, Computer
Software Subscription
$16,020
2028-29 06917640-
66511
Refuse Collection
Service
Refuse Collection
Service, Computer
Software Subscription
$16,020
TOTAL $99,872
EXHIBIT(S)
1. Agreement with Green Halo Systems
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager