Public Works Agency
www.santa-ana.org/public-works
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 21, 2024
TOPIC: Neighborhood Safety Streetlights – Phase II
AGENDA TITLE
Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $823,888 for the ARPA Neighborhood Streetlights – Phase II Project with an Estimated Project Delivery Cost of $1,071,054 (Project No. 22-1388) (Non-General Fund) (Revive Santa Ana)
RECOMMENDED ACTION
1. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $823,888, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the ARPA Neighborhood Streetlights – Phase II Project, for a term beginning May 21, 2024 and ending upon project completion, and authorize the City Manager to execute the contract.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,071,054, which includes $823,888 for the construction contract, $123,583 for contract administration, inspection, and testing, and a $123,583 project contingency for unanticipated or unforeseen work.
3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-28 was filed for Project 22-1388.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) was allocated American Rescue Plan Act (ARPA) funding to enhance pedestrian safety, accessibility, and mobility within qualified census tract areas. This project meets the intent of the funding source by enhancing street lighting in an under-lit area, providing a safer and welcoming environment for pedestrians and motorists. Once the street lighting improvements are completed, it will increase traffic safety for pedestrians and all road users in the French Park and French Court neighborhoods. The scope of work includes installation of new street light poles including foundation, luminaire arm, Light Emitting Diode (LED) luminaire, wiring,
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electrical meter pedestals, and any other work required to provide the intended operation.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 41 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of six bids were received. One bid was received from a Santa Ana contractor.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on February 29 and March 7, 2024. The project was also advertised in PlanetBids from February 28 through March 21, 2024. Bids were received electronically via PlanetBids on March 21, 2024. No bid protest was submitted by any of the bidders during the bid protest period.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 Elecnor Belco Electric, Inc. Chino, CA $823,888
2 Industrial Pro Power Services, Inc. Santa Ana, CA $874,425 3 International Line Builders, Inc. Corona, CA $980,230 4 Comet Electric, Inc. Chatsworth, CA $1,037,525
5 Metrocell Construction, Inc. Ontario, CA $1,038,310
6 Universal Wiring La Habra, CA $1,266,796
A total of six bids were received and all were deemed responsive. Elecnor Belco Electric, Inc. submitted the lowest responsive base bid in the amount of $823,888 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to Elecnor Belco Electric, Inc. (Exhibit 4).
Elecnor Belco Electric, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the last five years, most recently completing the Main Street at 15th Street Traffic Signal Installation project. A reference check was made with staff and good reviews were received regarding the quality of work performed by the contractor on previous projects.
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Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes the following:
construction management; implementation of the labor requirements; inspection of the Contractor’s work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,071,054.
Project Item Total
Construction Contract Bid Amount $823,888
Construction Administration, Inspection, Testing $123,583 Project Contingencies $123,583
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,071,054
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2024-28 was filed for project 22-1388.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project (22-1388) is $1,071,054.40, which includes construction, contract administration, inspection, testing, and authorized contingencies of $123,583.20. All funds are available for expenditure in Fiscal Year 2023-24 Capital Improvement Program. However, any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2024-25. A proposed carry-over of unspent funds will be presented to the City Council for the FY 2024-25 portion of this contract.
The proposed contract enables staff to authorize a construction cost increase of up to 25% if necessary for contingencies. Staff expects to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, then staff will return to the City Council with a project update and recommendations.
The following table summarizes the funds budgeted for expenditure to deliver the construction of this project:
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Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit, Account
No. Description Amount
EXISTING BUDGET
2023-24 18117013-66220
(22-1388)
American
Rescue Plan
Act (ARPA)
ARPA – PWA, Improvements
Other Than Building $1,071,054
TOTAL $1,071,054
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
5. FY 2023-24 Capital Improvement Program Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager