Public Works Agency
www.santa-ana.org/public-works
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 21, 2024
TOPIC: On-Call Emergency Asphalt Concrete, Concrete, and Storm Drain Repair Services
AGENDA TITLE
Agreements with Mike Prlich & Sons, Inc., J&L Constructors, Inc., and PALP, Inc. dba Excel Paving Company for On-Call Emergency Asphalt Concrete, Concrete, and Storm Drain Repair Services (General Fund and Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute agreements with Mike Prlich & Sons, Inc., J&L Constructors, Inc., and PALP, Inc. dba Excel Paving Company to provide on-call emergency asphalt concrete, concrete, and storm drain repair services for a shared aggregate amount not to exceed $3,000,000 for a three-year term beginning May 21, 2024 and expiring on May 20, 2027, with the provision for one two-year extension (Core Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On January 9, 2024, the Public Works Agency (PWA) released Request for Proposals (RFP) No. 23-182 to select three consultants to provide on-call emergency asphalt concrete, concrete, and storm drain repair services on an as-needed, Task-Order basis (Exhibit 1). The City has staff to perform general maintenance but contractors are required for more extensive repairs. These services will provide the City capacity to perform emergency roadway and storm drain repair water services in the event of system failures.
The RFP was advertised on the City’s online procurement management and publication system, PlanetBids, with electronic proposals due on January 30, 2024. Six responsive proposals were received and evaluated by a selection committee composed of PWA staff and, based on criteria outlined in the RFP, the top three contractors are recommended for award. The following table summarizes the responding firms and their rankings:
Firm Location Rank
Mike Prlich & Sons, Inc. Baldwin Park, CA 1
J&L Constructors, Inc. Huntington Beach, CA 2
On-Call Emergency Asphalt Concrete, Concrete, and Storm Drain Repair Services May 21, 2024
4 2
6 1
Firm Location Rank
Excel Paving Company Long Beach, CA 3
Based upon the scope of work and selection criteria outlined in RFP 23-182, staff recommends awarding on-call agreements to the top three responding construction firms, allowing the firms to bid on future engineering task orders (Exhibits 2-4). Mike Prlich & Sons, Inc., J&L Constructors, Inc., and Excel Paving Company submitted proposals illustrating their extensive industry experience and ability to assist City staff with emergency repair services. Their proposals demonstrate that these firms have the necessary capacity and expertise to complete the required services. Their rates are reasonable and within industry standard, the teams’ qualifications are appropriate, and the selected proposals were determined to provide the best value for the City.
FISCAL IMPACT
There is no fiscal impact at this time. The Public Works Agency will follow the established on-call services process during the contractual term for requesting necessary fiscal review and authorization. Prior to utilizing the on-call services for any of these future task orders, PWA staff must receive Finance and Management Services Agency approval of funding and project activities to be used to ensure funds are available under the authorization limit of $3,000,000. Upon successful completion of the fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued.
Funds will be budgeted and available for expenditure for the remaining fiscal year, and carried forward for consideration in future fiscal years within the Agreement terms in the following, and various other, Public Works Contract Services-Professional accounts:
Division Account
City Facilities License Agreement 01117605-62300
Construction Engineering 01117611-62300
Traffic and Transportation Engineering 01117620-62300
Traffic Signal Maintenance 02917620-62300
Capital Recovery Charges 05417647-62300
Sanitary Connection Projects 05517660-62300
Sanitary Sewer Service 05617640-62300
Federal Clean Water Protection Enterprise 05717640-62300 Residential Street Improvement 05817660-62300
Water Enterprise 06017645-62300
On-Call Emergency Asphalt Concrete, Concrete, and Storm Drain Repair Services May 21, 2024
4 2
6 1
Division Account
Water Utility Capital Projects 06617647-66301
CIP Engineering 08617613-62300
Administrative Services 10117601-62300
Development Engineering 10117605-62300
Other Project Funding Not Listed Various
Street Lights Maintenance 01117630-62300
Roadway Marking/Signs 01117625-62300
Graffiti Abatement Program 01117642-62300
Street Trees 01117643-62300
Sidewalks 01117626-62300
Environment/Sanitation 06817640-62300
Roadway Cleaning 06817641-62300
Median Landscaping 02917635-62300
Roadway Maintenance 02917660-62300
PWA Right of Way 01117622-62300
Parking Enterprise Fund 02718132-62300
CDBG Parking Lot Renovation Grant 13518783-66220
Downtown Improvements Initiative 41818834-62300
EXHIBIT(S)
1. RFP #23-182: On-Call Emergency Asphalt Concrete, Concrete and Storm Drain Repair Services
2. Agreement with Mike Prlich & Sons, Inc.
3. Agreement with J&L Constructors, Inc.
4. Agreement with Excel Paving Company
Submitted By: Nabil Saba, P. E. Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager