Public Works Agency
www.santa-ana.org/public-works
Item # 28
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Memorial Park Aquatic Facility Project
AGENDA TITLE
Agreement with Swinerton Management & Consulting to Provide Construction Management and Inspection Services for the New Memorial Park Aquatic Facility Project (Project No. 22-1415) (General Fund) (Revive Santa Ana)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Swinerton Management & Consulting to perform construction management and inspection services for the New Memorial Park Aquatic Facility Project in the amount of $1,001,477, with a contingency of $200,296, for a total amount not to exceed of $1,201,773, for a three-year term beginning June 4, 2024 and expiring December 31, 2026, with the option for two, one- year extensions (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On August 15, 2023, the City Council awarded an agreement to ELS Architecture and Urban Design for architectural design services of the New Memorial Park Aquatics Facility. The Public Works Agency (PWA) manages the construction of all capital improvement projects (CIP) in the city, including this project. The new Memorial Park Aquatic Facility Project (Project), located at 2102 S Flower Street (Exhibit 1), consists of the construction of a new aquatics building, two swimming pools, pool deck and bleacher seating area, and adjacent sitework (Exhibit 2). The Public Works Agency is ready to proceed to the project bid and construction phase and requires specialty construction management and inspection for the project.
On March 12, 2024, the Public Works Agency released Request for Proposals (RFP) 24-041A, by which it sought a qualified firm to provide construction management and inspection services. The RFP was advertised on the City’s online procurement management and publication system, with proposals due on April 9, 2024. Eight proposals were received and evaluated by a selection committee. Based on the criteria outlined in the RFP, the following summarizes the top three responding firms and their ranking.
Memorial Park Aquatics Facility Project
June 4, 2024
4 3
0 6
Firm Rank
Swinerton Management & Consulting 1
Griffin Structures 2
Anser Advisory 3
Staff recommends awarding an agreement to Swinerton Management & Consulting (Swinerton) to provide construction management and inspection services based upon the scope of work and selection criteria outlined in RFP 24-041A (Exhibit 3). Swinerton shall provide general construction management services to support construction efforts and will assist in overall delivery of this project, including pre-construction tasks, managing construction, ensuring all work is completed in accordance with the contract documents, and assisting with project closeout and the commissioning phase. Their proposal demonstrated that the firm has the necessary capacity and expertise to complete the required services. The firm’s rates are reasonable and within industry standard, the team qualifications are appropriate for this project, and the proposal was determined to provide the best value for the City.
FISCAL IMPACT
Funds are budgeted and available for expenditure for the current FY 2023-24, and any remaining balances not expended at the end of the fiscal year will be presented to the City Council for approval of carryover to FY 2024-25.
EXHIBIT(S)
1. Location Map
2. Aerial View Exhibit
3. Agreement with Swinerton Management & Consulting
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager
Fiscal
Year
Accounting
Unit-Account # Fund Description Accounting Unit,
Account Description Amount
2023-24
18117013-
66220
(22-1415)
American Rescue
Plan Act (ARPA)
ARPA – PWA,
Improvements Other
Than Buildings
$961,418
2023-24
01113017-
66220
(22-1415)
General Fund
PRCSA – Service
Enhancement,
Improvements Other
Than Buildings
$240,355
TOTAL $1,201,773