Police Department
www.santa-ana.org/police
Item # 26
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Fourth Amendment to the Agreement with Aramark Correctional Services, LLC
AGENDA TITLE
Fourth Amendment to Agreement with Aramark Correctional Services, LLC for Inmate Meals and Commissary Management Services (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute the fourth amendment to the agreement with Aramark Correctional Services, LLC to provide inmate meals and commissary management for the period of July 1, 2024 through June 30, 2025, in the additional amount of $1,579,638, including a $40,000 contingency, for a total aggregate amount not to exceed $7,683,326 (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On October 20, 2020, the City Council approved a three-year agreement with Aramark Correctional Services, LLC (“Aramark”) after a competitive Request for Proposals process to provide inmate food service and commissary management at the Santa Ana Jail. Aramark has been the City’s provider of inmate food services since 1997 and continues to perform in a professional and competent manner while remaining the most fiscally responsible choice for these services. All meals are prepared based on the State of California Title 15 nutritional requirements and all Orange County Health Department health and safety requirements. California's Board of State and Community Corrections (BSCC) also requires agencies to provide food services for all incarcerated individuals held within their custody.
The original term of the agreement covered the three-year period of October 20, 2020, through June 30, 2023, with two one-year extension options. The Department is electing to exercise the second one-year option to extend the agreement from July 1, 2024, through June 30, 2025. This agreement provides a negotiated 3.31% average increase to the per-meal price across all relevant average daily population levels from 101-450 and is reflective of continuing inflation in wholesale food product costs. This increase
Fourth Amendment to the Agreement with Aramark Correctional Services, LLC June 4, 2024
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has been negotiated to incorporate any 2024 Consumer Price Index adjustment that would have otherwise been requested.
The total five-year agreement not-to-exceed amount will increase from $6,103,688 to $7,683,326. The agreement may be terminated without cause by either party upon one hundred twenty (120) days’ written notice.
FISCAL IMPACT
Funding is included in the proposed FY 2024-25 budget for City Council consideration as follows:
Fiscal
Year
Accounting Unit
– Account No. Fund Description
Accounting Unit –
Account No.
Description
Amount
FY 24-25 01114475-62300 General Fund
Jail Operations,
Contract Services-
Professional
$1,529,638
FY 24-25 02314475-62300 Inmate Welfare
Fund
Inmate Welfare Fund,
Contract Services-
Professional
$ 50,000
$1,579,638
The amounts above are estimated projections and are subject to change.
EXHIBIT(S)
1. Fourth Amendment with Aramark
Submitted By: Robert Rodriguez, Acting Chief of Police
Approved By: Alvaro Nuñez, Acting City Manager