Police Department
www.santa-ana.org/police
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Blanket Order Contract for Mobile Computer Notebooks
AGENDA TITLE
Blanket Order Contract to Saitech, Inc. for Mobile Computer Notebooks (Bid No. 24- 058) (General Fund and Non-General Fund)
RECOMMENDED ACTION
Authorize a blanket order contract to Saitech, Inc. for Mobile Computer Notebooks for a one-year term beginning June 4, 2024 and expiring June 30, 2025, in an amount not to exceed $920,075, including a $83,643 contingency amount.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Santa Ana Police Department relies heavily on computer equipment in the field.
Mobile computers enable officers to efficiently respond to calls for service from the community; enhance public and officer safety and communication; and promote transparency and accountability. However, the Police Department's fleet of mobile computers has reached the end of its useful life. The current equipment was installed over seven years ago. The computers are experiencing an ever-increasing number of component failures. Further, their older technology is impeding their performance, which negatively affects the efficiency of Police personnel.
To address this need, the Police Department evaluated the various rugged mobile computer devices available in the market as well as other potential solutions including smart phones. The Department considered the form, usability, and capability of the numerous computer options as well as the cost and level of effort required to implement each solution. Upon completing its assessment, the Department elected to continue using the Getac V110 convertible tablet as its core mobile computing device. The units purchased in 2016 were the third generation of these devices. The newly selected computers are the seventh generation of these devices. By continuing to use the same model computer, the existing in-vehicle docks and accessories can be reused thereby reducing cost. The selected equipment is readily available through numerous distributors. Therefore, the City released an Invitation for Bids to procure the replacement computers.
Blanket Order Contract for Mobile Computer Notebooks
June 4, 2024
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The Invitation for Bids (IFB) No. 24-058 was advertised on April 16, 2024 on the City’s online bid management and publication system. A summary of IFB vendor participation and results is as follows:
343 Vendors notified
0 Santa Ana vendors notified
29 Vendors downloaded the bid packet
9 Bids received
0 Bids received from Santa Ana vendors
Bids were solicited, opened on May 2, 2024, and evaluated (Exhibit 1). Nine bids were submitted by the IFB deadline, and seven were determined to be responsible, responsive to the specifications, and met the City’s requirements. The bids submitted by IT Vision Networks, Inc. and Ramco America, Inc. were deemed non-responsive and did not meet the requirements of the IFB. The bid submitted by Saitech, Inc. of Fremont, CA was determined to be the lowest, responsible bid, was responsive to the specifications for the computers for which they submitted a bid, and met the City’s requirements.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration as follows:
Fiscal
Year
Accounting Unit -
Account No.
Fund
Description
Accounting Unit,
Account
Description
Amount
FY 23-24 01214010-63001 Cannabis Fund
Police Enforcement
Services,
Miscellaneous
Operating Expenses
$836,432
FY 24-25 12814407-63001
Supplemental
Law Enforcement
Services Fund
SLESA,
Miscellaneous
Operating Expenses
$ 83,643
Total $920,075
EXHIBIT(S)
1. Bid Abstract
Submitted By: Robert Rodriguez, Acting Chief of Police
Approved By: Alvaro Nuñez, Acting City Manager