Finance and Management Services
www.santa-ana.org/finance
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Citywide Electrical Equipment and Supplies
AGENDA TITLE
Aggregate Blanket Order Contracts to Curley Wholesale Electric, Inc., Turtle Ala, LLC, and Wesco Supply Corporation for Citywide Electrical Equipment and Supplies (Specification No. 24-039) (General Fund and Non-General Fund)
RECOMMENDED ACTION
Award aggregate blanket order contracts to vendors listed below for citywide electrical equipment and supplies on an as-needed basis, in an estimated annual aggregate amount of $285,000, for a total amount not to exceed $1,425,000 during the entire term of the contracts, for an initial two-year term expiring June 30, 2026, with provisions for three, one-year renewal options.
Vendor Location
Curley Wholesale Electric, Inc. Santa Ana, CA
Turtle ALA, LLC. Los Angeles, CA
Wesco Supply Corporation Buena Park, CA
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The City’s Purchasing Division establishes annual blanket order contract lists consisting of vendors that provide services and materials that are required by agencies citywide on a consistent basis. Electrical equipment and supplies are used to perform projects requiring electrical maintenance throughout the City’s facilities. Having these materials on contract and readily available will allow using departments such as the Santa Ana Zoo, Water Resources Division, Parks, Fleet, and Facilities Division, and the Santa Ana Police Department to complete routine maintenance and repair of electric systems, including the replacement of miscellaneous electrical components, without delays.
The Invitation for Bids (IFB) No. 24-039 was issued on March 7, 2024, on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
Citywide Electrical Equipment and Supplies
June 4, 2024
4 2
6 6
388 Vendors notified
2 Santa Ana vendors notified
20 Vendors downloaded the bid packet
5 Bids received
1 Bid received from Santa Ana vendors
On March 21, 2024, bids were solicited, opened, and evaluated (Exhibit 1). Five bids were submitted by the IFB deadline and four were determined to be responsive to the specifications and met the City’s requirements. The bid submitted by All Phase Electric Supply was deemed non-responsive as it did not meet the requirements of the IFB.
The bids submitted by Curley Wholesale Electric, Inc., Turtle Ala, LLC., and Wesco Supply Corporation were determined to be the lowest, responsible, and responsive to the City specifications. To ensure the using departments have access to the necessary electrical materials and supplies, staff recommends awarding aggregate blanket order contracts to Curley Wholesale Electric, Inc., Turtle Ala, LLC., and Wesco Supply Corporation.
FISCAL IMPACT
The proposed FY 2024-25 budget includes funding of $285,000 in the following accounts. Future fiscal year funding for a total amount not to exceed $1,425,000 will be included in the proposed budgets for City Council consideration. Prior to utilizing the citywide contracts, the requesting departments will follow the Purchasing Policies and Procedures (Policy) and ensure funds are available. Upon successful completion of the fiscal review, the Purchasing Division will approve orders in accordance with the Policy.
Department/Division Account
PWA – Building Maintenance 07317100-63200
PWA – Park Maintenance 01117651-63200
Police – Building & Facility 01114403-63001
PWA – Water Utility 06017640-63001
PRCSA – Zoo 01113220-63001
Various Citywide Departments & Divisions Various departmental (no. 63001)
EXHIBIT(S)
1. Abstract of Bids (24-039)
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Alvaro Nuñez, Acting City Manager