Finance and Management Services
www.santa-ana.org/finance
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Portable Toilets/Showers and Other Site Rentals and Services
AGENDA TITLE
Aggregate Blanket Order Contracts to Diamond Environmental Services LP and United Site Services of California, Inc. for Portable Toilets/Showers and Other Site Rentals and Services (Specification No. 24-061) (General Fund & Non-General Fund)
RECOMMENDED ACTION
Award Aggregate Blanket Order Contracts to vendors listed below for portable toilets/showers and other site rentals and services on an as-needed basis, in an aggregate amount not to exceed $400,000, for a four-year term expiring on June 30, 2028.
Vendor Location
Diamond Environmental Services LP San Marcos, CA
United Site Services of California, Inc. Anaheim, CA
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Purchasing Division establishes annual Blanket Order Contracts with vendors that provide services and materials required by City Agencies on a recurring basis. The City currently provides portable restrooms, hand washing stations, and other site rentals at various worksites and for special City events on an as-needed basis.
Santa Ana City Ordinance No. NS-3041 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. County of Orange, a government agency, awarded a contract to Diamond Environmental Services LP and United Site Services of California, Inc. (RCA-017-23010021) as a result of open, competitive bidding. Staff researched available procurement options and determined Diamond Environmental Services LP and United Site Services of California, Inc. met the City’s specifications and can provide the portable toilets/showers and other site rentals and services to be utilized by the City. By leveraging the procurement power through
Portable Toilets/Showers and Other Site Rentals and Services June 4, 2024
4 3
2 8
6 3
4 cooperative purchasing, the City of Santa Ana is able to obtain vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing Guidelines.
FISCAL IMPACT
The Proposed FY 2024-25 budget includes allocations to fund an estimated amount of $100,000 in the accounts listed below. Future fiscal year funding for a total amount not to exceed $400,000 will be included in the proposed budgets for City Council consideration. Prior to utilizing the citywide contracts, the requesting departments will follow the Purchasing Policies and Procedures (Policy) and ensure funds are available.
Upon successful completion of the fiscal review, the Purchasing Division will approve orders in accordance with the Policy.
Department / Division Account
PWA – Water Resources Division 06017640-62300
PWA – Parks, Fleet and Facilities 01117651-62320
PWA – Parks, Fleet and Facilities 07417655-62320
PWA – Maintenance Services Division 01117625-62300
PWA – Maintenance Services Division 01117626-62300
PWA – Maintenance Services Division 01117642-62300
PWA – Maintenance Services Division 01117643-62300
PWA – Maintenance Services Division 02917635-62300
PWA – Maintenance Services Division 02917660-62300
PWA – Maintenance Services Division 06817640-62300
PWA – Maintenance Services Division 06817641-62300
PRCSA – Recreation & Community Services 01113230-62300
PRCSA – Zoo 01113220-62300
Library Administration 01111110-62300
PD – Training Services 01114410-62300
Various Citywide Departments and Divisions Various departmental (no. 62300) Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Alvaro Nuñez, Acting City Manager