Public Works Agency
www.santa-ana.org/public-works
Item # 31
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 4, 2024
TOPIC: Agreement with Yunex Traffic for Traffic Signal and Street Lighting Maintenance
AGENDA TITLE
Approve Agreement with Yunex Traffic to Provide Preventative and Emergency Maintenance Services of the Traffic Signal and Street Lighting Systems (Special Gas Tax, General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Yunex, LLC dba Yunex Traffic to provide Preventative and Emergency Maintenance Services of the Traffic Signal and Street Lighting Systems, for a total amount not to exceed $7,000,000, for a three-year term beginning July 2, 2024, and expiring July 1, 2027, with a provision for one, two-year extension (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The City’s Traffic Signal and Street Lighting systems consists of 308 traffic signals, 12,100 Streetlights, 100 Closed Circuit Television (CCTV) cameras, 16 Crosswalk Flashing Beacons, and nine (9) Speed Feedback signs. To effectively and safely operate and maintain the traffic signal and street lighting systems and associated infrastructure, the City relies on a specialty maintenance contractor to provide the necessary personnel, equipment, and resources. Maintenance consists of two components: Routine Maintenance and Extraordinary/Emergency Services.
Routine Maintenance is preventive and is performed on a scheduled basis. It consists of inspection and service once per month of each traffic signal and corresponding computerized controller housed in an equipment cabinet. Certain system components, such as cameras, flashing beacons and speed feedback signs, will receive quarterly (once every three months) checkups and Streetlight night surveys will receive semiannual (once every six months) checkup for safety, operation, and cleanliness.
Additionally, Extraordinary/Emergency Services are performed on an on-call basis, in response to unforeseen circumstances such as damage caused by accidents or failure
Agreement with Yunex Traffic for Traffic Signal and Street Lighting Maintenance June 4, 2024
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of major system components. Work details depend on the nature of the repair and whether some or all equipment is defective or obsolete. Most emergencies are related to damage stemming from automobile accidents.
On April 18, 2024, the Public Works Agency released Request for Proposals (RFP) No. 24-046 (Exhibit 1) for qualified firms to provide Preventative and Emergency Maintenance Services of the Traffic Signal and Street Lighting System. The RFP was advertised on the City’s online bid management and publication system, PlanetBids, with proposals due on May 9, 2024. System records indicate a total of 34 vendors were notified and downloaded the bidding documents.
Three proposals were received by the RFP deadline on May 9, 2024, opened, and all three were deemed responsive. The selection committee with experience in traffic signal and street lighting maintenance and related program services evaluated all proposals. The selected, highest-ranked firm will provide traffic signal and street lighting maintenance services for the City. Based on the criteria outlined in the RFP, the following summarizes the responding firms and their rankings:
Firm Location Rank
Yunex Traffic Anaheim, CA 1
Econolite Systems Anaheim, CA 2
Bear Electrical Solutions, Inc. Anaheim, CA 3
Staff recommends awarding an agreement to Yunex Traffic for Traffic Signal and Street Lighting Maintenance services (Exhibit 2). Yunex Traffic’s work experience and proposal demonstrate that the firm has the necessary technical capacity and expertise to complete the required services outlined in the RFP. The firm’s rates are reasonable and within industry standard and the proposal was determined to provide the best value for the City.
FISCAL IMPACT
Funding is included in the proposed FY 2024-25 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.
Fiscal
Year
Accounting
Unit
- Account #
Fund
Description
Accounting Unit,
Account Description Amount
Contract (3-Year Term)
2024-25
01117630-
62321
General Fund Street Light
Maintenance,
Maintenance and Repair
Improvement
$470,000
Agreement with Yunex Traffic for Traffic Signal and Street Lighting Maintenance June 4, 2024
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Fiscal
Year
Accounting
Unit
- Account #
Fund
Description
Accounting Unit,
Account Description Amount
2024-25
02917620-
62321
Special Gas
Tax
Traffic Signal
Maintenance,
Maintenance and Repair
Improvement
$930,000
2025-26
01117630-
62321
General Fund Street Light
Maintenance,
Maintenance and Repair
Improvement
$470,000
2025-26
02917620-
62321
Special Gas
Tax
Traffic Signal
Maintenance,
Maintenance and Repair
Improvement
$930,000
2026-27
01117630-
62321
General Fund Street Light
Maintenance,
Maintenance and Repair
Improvement
$470,000
2026-27
02917620-
62321
Special Gas
Tax
Traffic Signal
Maintenance,
Maintenance and Repair
Improvement
$930,000
Optional Two-year Extension
2027-28
01117630-
62321
General Fund Street Light
Maintenance,
Maintenance and Repair
Improvement
$470,000
2027-28
02917620-
62321
Special Gas
Tax
Traffic Signal
Maintenance,
Maintenance and Repair
Improvement
$930,000
2028-29
01117630-
62321
General Fund Street Light
Maintenance,
Maintenance and Repair
Improvement
$470,000
2028-29
02917620-
62321
Special Gas
Tax
Traffic Signal
Maintenance,
Maintenance and Repair
Improvement
$930,000
TOTAL $7,000,000
Agreement with Yunex Traffic for Traffic Signal and Street Lighting Maintenance June 4, 2024
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EXHIBIT(S)
1. RFP 24-046 Proposal
2. Agreement
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager