Police Department
www.santa-ana.org/police
Item # 5
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 18, 2024
TOPIC: Urban Areas Security Initiative Program Training Services
AGENDA TITLE
Approve Agreement with Elite Command Training for Training Services in the Amount of $279,890 for the Urban Areas Security Initiative Grant Program (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement, with Elite Command Training to provide on-going training deliverables to the Anaheim/Santa Ana Urban Area on an as- needed basis, for the three-year period of June 18, 2024 through June 17, 2027, with two one-year renewal options, in an amount not to exceed $279,890 (Agreement No. 2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The United States Department of Homeland Security has developed the Urban Areas Security Initiative (UASI) grant funding program. UASI is designed to address the unique planning, equipment, training, and exercise needs of high-threat, high-density urban areas and provides funds to local emergency first responders that assist in building an enhanced and sustainable capacity to prevent, protect, respond to, mitigate, and recover from acts of terrorism. The grant specifically provides funding for anti- terrorism equipment, planning, training, exercises, and technical assistance. Santa Ana has been designated as an Urban Area Core City since 2003. As such, for selected grant years, Santa Ana is the fiduciary for the region and manages projects, which includes providing training and procuring equipment utilized by the 34 jurisdictions in Orange County.
In an effort to address the unique needs of a high-density, high-threat urban area, the Anaheim/Santa Ana Urban Area (ASAUA) allocates a set percentage of its annual grant allocation to fund training for the Orange County region.
With program management from the Santa Ana Police Department Homeland Security
Urban Areas Security Initiative Program Training Services June 18, 2024
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Division, the ASAUA Homeland Security Regional Training Program is designed to provide the ASAUA multi-disciplinary stakeholders with regional training necessary to meet the goals and objectives set forth in the ASAUA' s homeland security strategy and target capabilities identified in the Threat and Hazard Identification and Risk Assessment (THIRA). The goal of these agreements is to enhance the capabilities of the current program by providing access to a wide range of multi-disciplinary training in support of a comprehensive and regional approach.
In July of 2023, the Police Department issued a Request for Proposal (RFP #23-113A) to identify and qualify suitable vendors capable of delivering a broad choice of homeland security related training courses taught by subject matter experts and/or recognized professionals in the field of law enforcement, fire, public health, and emergency management. Additionally, the RFP sought to identify and qualify suitable vendors who are capable of developing and delivering a broad range of homeland security related trainings.
A summary of the proposals and offers received is as follows:
466 Vendors were notified
9 Santa Ana vendors notified
24 Vendors downloaded the RFP
6 Proposals received
0 Proposals received from a Santa Ana vendor
Proposals were opened on August 23, 2023 and evaluated. An evaluation team reviewed and rated all proposals received to determine if necessary qualifications were met. The proposals were evaluated and scored according to criteria identified within the RFP, including Responsiveness to RFP (15%), Experience of Firm and Personnel (50%), Reasonableness of Cost (25%), and References (10%).
Of the six (6) proposals received, all six (6) were determined to be responsive and were qualified based on their response to the specifications and requirements identified by the City. All qualified vendors will have similar agreements with varying scopes of work, and the Santa Ana Police Department’s Homeland Security Division will request training courses from the selected vendors on an as-needed basis.
As the selected vendor for this new agreement, Elite Command Training will support the Homeland Security Training Program to enhance capabilities across multiple disciplines and jurisdictions. Elite Command Training will provide delivery of the O-305: USFA Type- 3 Incident Management Team courses, at $27,989 per class, for a total not to exceed amount of $279,890 over the course of grant years FY 2022 and FY 2023. If the agreement is extended by using one or both of the one-year options, then FY 2024 and FY 2025 grant funds will be included under the same “not to exceed” amount.
Urban Areas Security Initiative Program Training Services June 18, 2024
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ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for this agreement are budgeted and will be available upon City Council approval of the UASI Grant carryovers to FY 2024-25 for expenditure as follows:
Fiscal
Year
Accounting Unit
– Account No.
Fund
Description
Accounting Unit –
Account No. Description Amount
FY 24-25 12514491-62300 OES UASI UASI Anaheim, Contract Services-Professional $ 83,967
FY 25-26 125144XX-62300 OES UASI UASI, Contract Services- Professional $ 83,967
FY 26-27 125144XX-62300 OES UASI UASI, Contract Services- Professional $111,956
Total $279,890
The amounts above are projections only and are subject to change. The actual expenditures will be based on the Anaheim/Santa Ana UASI project approvals for grant FY 2022 through FY 2025.
EXHIBIT(S)
1. Agreement with Elite Command Training
Submitted By: Robert Rodriguez, Acting Police Chief
Approved By: Alvaro Nuñez, Acting City Manager