Community Development Agency
www.santa-ana.org/community-development
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 18, 2024
TOPIC: State California Volunteers award for the #CaliforniansForAll Youth Employment Program
AGENDA TITLE
Adopt a Resolution and Approve an Appropriation Adjustment to Accept the State California Volunteers Award Agreement JP2017-GFI
RECOMMENDED ACTION
1. Adopt a resolution to accept the State California Volunteers grant award, and authorize the City Manager to enter into State of California – Department of General Services, Standard Agreement No. JP2017-GF1 (Grant Agreement) for $2,000,000 for the Youth Employment Project (Project).
RESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA ANA APPROVING THE ACCEPTANCE OF GRANT FUNDS FOR CALIFORNIA VOLUNTEERS 2023 #CALIFORNIANSFORALL
YOUTH SERVICE CORPS THROUGH THE STATE OF CALIFORNIA FOR THE
CITY OF SANTA ANA YOUTH EMPLOYMENT PROJECT
2. Authorize the City Manager, or designee, to conduct all negotiations, sign, and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Project scope, including but not limited to agreements with contractors, consultants, and vendors detailed in Exhibit B Budget Detail of the Grant Agreement.
3. Approve an appropriation adjustment to recognize $2,000,000 in funds from ARPA - CA FOR ALL YOUTH WDP-State Grant-Direct account (no. 18318002-52025) and appropriating the same amount to expenditure account (no. 18318763-various). (Requires five affirmative votes)
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On February 2, 2024, staff responded to a request for application (RFA) from the California Volunteers office, a State Service Commission for California. The RFA was soliciting proposals for the 2023 #CaliforniansForAll Youth Service Corps Youth Employment Project. Due to the City of Santa Ana (City) no longer being a member of
Adopt a Resolution to accept the State California Volunteers Award June 18, 2024
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the Big 13 Cities, the City was invited to participate in the competitive RFA process with staff submitting a proposal requesting $2,000,000 to provide a Youth Service Corps - Youth Employment Program.
This would be the second award from California Volunteers with the City receiving $4,497,514 in June 2022. In the first round, 400 youth have participated in a work experience program while working on average 350 hours per youth within two (2) years, at various agencies within City Hall and local area non-profit entities. The new #CaliforniansForAll Youth Service Corps (CA4ALL) grant will serve 120 youth, ages 16 to 30 years old in this program. The program will be administered by City staff and partner with Community-Based Organizations such as the CEO Leadership Alliance of Orange County, Dreams for Schools, and Working Wardrobes (CBO Partners).
City staff will include personnel from the Santa Ana WORK Center and the Santa Ana Public Library (SAPL). The RFA requested focus areas include food insecurity, education, public service through paid work experience, and career exploration and readiness. Additionally, the WORK Center, in collaboration with the SAPL, will provide introductions and exploration of future-edge Artificial Intelligence (AI) and STEM technology tools through a series of workshops and training to expose youth participants to the various AI and STEM career pathways.
Under the terms of the grant, the City will provide administrative support including fiscal and programmatic oversight, compliance review, tracking, and reporting youth progress/outcomes. Staff will manage the day-to-day aspects of the program, including, the recruitment of participants, ensuring their eligibility, orienting them to the program, developing and assigning them to a worksite, supervising their work/activity, and collecting and processing time cards. Staff will also provide career counseling, career exploration, case management, offer as needed supportive services (public transportation, gas cards, clothing, and assistance in locating child care), linkages with alternative secondary education and adult continuing education, and other appropriate referrals. Staff will also ensure participation in various workshops, AI and STEM workshops, and other topics in group gatherings made available by the CBO Partners.
Adoption of the Resolution will allow the City to execute the agreement with the State’s California Volunteers office and obligate the funds for the grant period ending December 31, 2025 (Exhibit 1).
FISCAL IMPACT
Approval of the appropriation adjustment will recognize $2,000,000 in funds from ARPA - CA FOR ALL YOUTH WDP-State Grant-Direct account (no. 18318002-52025) and appropriating the same amount to expenditure account (no. 18318763-various). Grant includes 10% Administrative Costs, at least 50% for Youth Fellow Wages, and remaining to Program Expenses.
Funds will be assigned, budgeted, and available for expenditure in FY 2024-25. Any Adopt a Resolution to accept the State California Volunteers Award June 18, 2024
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remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2025-26.
EXHIBIT(S)
1. Resolution
Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, Acting City Manager