SANTA ANA POLICE
Memorandum
To: Sonia R. Carvalho, City Attorney
From: Kenneth Willard, Correctional Manager
Date: 3/28/2024
Re: Request for Destruction of Records
The Police Departinent requests your consent to destroy city records on the attached listing, in accordance with the retention scliedule outlined in City Council Resolution 2013-014.
Please review and return a signed and dated copy of the attached pages approving the destniction of the records.
Thank you.
tl:ix
Kenneth Willard
Correctional Manager
Santa Ana Police Department
l
EXHIBIT 1
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
March 2024
Record
Category
Record Series Record Description Record Start
Date
Record Retention
Period
Record Period Government
Code
Digital
Version?
Jail Operations
Reports
li'icident Report Discipline (}), Restraint
Cliair Reports (5),
Coinmissaiy (l ),
Minor/Ma_)or Disciplii'ie
Reports (1 )
Date of Report 2 Years 2013-2017, 2021 34090 No
Jail Operations Sliift Activity Log Razor Logs (3), Law Library (l), USM Court
Lii'ies (I), ICE (2),
Visitor Logs (4),
D------n I I D--9--- i--- - l
Date of Log 2 Years 2008, 20 12, 20 14-
2018
34090 No
Sigi'i-in Logs (I)
Jail Inmate
Records
By Ininate Name Pay to Stay (3 ), Ininate
Files (63f
Date of Arrest TO Years 2006-2009, 2011,
2012
Agency Policy No
Jail
Adiiiinistrative
Reports
Population Roster Mail Logs (l), AdSeg
Logs (2)
Date of Log 2 Years 2013, 2015, 2016 34090 No
Jail
Adininistrative
Reports
Intake Statistics AdSeg Rosters (I ),
Headcoui'it Log/Roster
(4)
Date of
Suininary
2 Years 2012, 2013 34090 No
Jail
Adiniiustrative
Reports
Ininate Grievances Incidei'it Reports (7) Date of
C
10 Years 2008, 20 10, 20 l l Agency Policy No
PREPARED BY:
Kenneth Willard
Correctional Manager
3/28/2024
Date
a4&,q
CONSEN BY:
Robert Rodriguez
Acting Chief of Police
for
Tamara Bogosian, Sr Asst City Atfomey
Sonia R. Carvalho Date Apnl TO, 2024
City Attorney
See attached page kom Retention Schedule
EXHIBIT 1
l
RECORD CATEaORY RffCORD SERIES RECORD DESCRIPTION FtECOR-D- !iTART Djm_
RET- EN-TION -
PERIOD REMARKS CUSTODIAN
[%2:,:N,CE
Negallvas by Case Numbw NegaUvas OT photos taken fmm aims mxnes Date Oblalnad 5 Yeais GC 34090 10 Ljb PIELCI INTERVIEW CJIRCIS By Naiiie (kiaimsnlation ol s field ainhid by an offloer Data Wil!ten 2 Yaaia GC 34090 Reoois Division FINANCE Petty Cash Remipls-by
Fisal Year
Expanse voudters and mlmbursement mquesta Daje oT
Raknbumemenf
2 Years QC 34090 Spell
lnve4latlons
'FINANCIAL DISCLOSURE
FORM
By Name Confidanbl finandal dbidosum %mi aimpleted
by employees worklng desi0natsd assignmenls
SapamUon dale from
desl0nated
asslanmsnt
2 Yeara GC 34090
-- -- i
I
I
I
I
I
l
rinvuqch Commpondenoe. rds of Inlemeparlmental
adlons zn>min4 Task Foioe issues
Date of Inddent 3 Yeais GC 34090 DlslrlCl
Inve$aUons
JQIL ADMINISTRATIVE;
REPORT8 --- -
tnmata (arlavanmt Inmate zmplalnts and dlsposlllons Date ol Complellon TO Yeaffl j%iendy Policy Jail FffidllTy
JAIL ADMINISTRATIVE
REPORTS
I .. - -
Inspedlam %sulls of other govammental aOandes
Inspadions
Data orlnspe6n 2 Years ac :iaogo Jail Fa61l!y
Inmate Man Log Inmate mail summary Date of Log 2 Yeara GC, 34XIO Jall Fadllty Onlake Sla}lallas Daily sumniary ol Intakas Date Of SufiVnaTV 2 Y@affl ac 34090 Jail Fadllty F__opu)aUoii Romr DaUy population rosler Data o( Log 2 Years (30 xoe_o__" J!II FaCIUV I
JAIL INMATE RECORDS By Inmaffl Name Booklng, mlease and aistady files Dale of Amisl ID Years Agent Policy J_all Fa:J _ I
JAIL OPERAnONS
REPORTS
Adlvlly Sum- mad Synopsls of populallan demo0raphy Date ol Log 2 Years GC 34090 Jail Fadllty I I
Inddant Rapark OlJmti occurranm documen}alkin oBleofReporl - 2 Y6a- p GC 34090 Jail Fadllt} -l 8hlll AdAay Liig !1%)-nlfiun) ewnJ wellga ttma, ela - = - Dale of Lag 2 Years ac 34090 ' Jall Fadllty I
MINuTES unlform CommlRee Meaung mlnules Date oT Meetlng 2 Years aC 34090 Field OperaUons I
PERSONNEL By Name Clty employmanl quests %i reconj chedis of new employees and aiipparUn(l doaimants
Date of Request 2 Years GC 34090
Reooms DMston I
By Name Explamr Post appllaaUons and-pedomianoe
mooms of explomra
Date of TemilnaUm 2 Years GC 34090 Treinlng Division '
I
P!:TITIONS
I
I
PeUtlon and Omers under
PC 1034 (no case numbers)
CouR Omers mqulnng the seallng of mooms Dale of Omei 2 Years GC 34XIO "e""oi"ionl
COLICE REPORTS Crime Raporls Tmfflc
Repom Inlormallon
Re 0
Intldants whemln a case number Is Issued Date oT Repoil Pemianerit Reaiids DMsion I
44 EXHIBIT 1