FIRST AMENDMENT TO AGREEMENT WITH INLAND MOVING & STORAGE DBA
BURGESS MOVING & STORAGE FOR MOVING AND STORAGE SERVICES FOR
THE SANTA ANA LIBRARY
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on July 16, 2024, by and between Inland Moving & Storage, a California corporation dba Burgess Moving & Storage (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).
RECITALS
A. Following Request for Proposal (“RFP”) No. 23-058A, the parties entered into Agreement No. A-2023-129 (“Agreement”) dated July 18, 2023, to retain a qualified contractor to provide moving and storage services for the Santa Ana City Library.
B. The Agreement is in full force and effect through December 31, 2025.
C. The parties now wish to amend the Agreement to expand the scope, increase compensation, and extend the term.
The Parties therefore agree:
1. Section 1, Scope of Services, is hereby amended to replace Exhibit B of the Agreement with Exhibit B-1 of this First Amendment.
2. Section 2.a., Compensation, is hereby amended to replace Exhibit C of the Agreement with Exhibit C-1 of this First Amendment. The compensation for services provided is increased by $121,389 for total Agreement amount not to exceed $345,313, which includes a $31,392 contingency for additional services at the City’s sole discretion.
3. Section 3, Term, is hereby amended to terminate on December 31, 2026, provided the City shall have the option to renew this Agreement for up to a one (1) year term, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier pursuant to the terms of the Agreement.
4. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect.
[signature page follows]
SIGNATURE PAGE FOR
FIRST AMENDMENT TO AGREEMENT WITH INLAND MOVING & STORAGE DBA
BURGESS MOVING & STORAGE FOR MOVING AND STORAGE SERVICES FOR
THE SANTA ANA LIBRARY
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.
Jennifer L. Hall Alvaro Nuñez
City Clerk Acting City Manager
APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO, City Attorney
By:____________________________
Brandon Salvatierra Name:
Deputy City Attorney Title:
RECOMMENDED FOR APPROVAL
______________________________
Brain Sternberg
Executive Director
Library Services Agency
Brian Sternberg (Jun 12, 2024 16:21 PDT)
Tim Burgess (Jun 12, 2024 17:44 PDT)
Tim Burgess
President
EXHIBIT B-1
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
* This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged to review this list and notify the estimator if any large or otherwise significant items have been omitted.
DEPARTMENT SURVEY DATE:
Description Quantity
Book Boxes
Box, Small Misc (PBO) 100
Cabinet, Dream 1
Cabinet, Small 3
Cart, Book 5
Chair 8
Chair, Office 4
Chair, Overstuffed 4
Chair, Overstuffed with Table 8
Chair, Stacking 50
Circulation Desk, Rolling 3
Footstool / Ottoman 8
Kiosk 2
Library Gate (Set of Two) 2
Library Shelving (section) 12
Octogon Book Stand 1
Rolling Library Shelving 2
Sign 10
Stool, Stacking 9
Table, Computer 21
Table, Large 1
Table, Pub 3
Table, Round 2
Table, Small 1
Trash/Recycleable Container 6
Miscellaneous Items
3/16/2023Newhope Library - Main Room
1400
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
* This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged to review this list and notify the estimator if any large or otherwise significant items have been omitted.
DEPARTMENT SURVEY DATE:
Description Quantity
Chair, Office 1
Chair, Stacking 8
Table, Medium 3
3/16/2023Newhope Library - Media Lab
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
* This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged to review this list and notify the estimator if any large or otherwise significant items have been omitted.
DEPARTMENT SURVEY DATE:
Description Quantity
Cart 2
Cart, Book 1
Chair, Stacking 30
Podium / Lectern 1
Table, Medium 8
Trash/Recycleable Container 2
TV & Cart 1
3/16/2023Newhope Library - Meeting Room
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
* This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged to review this list and notify the estimator if any large or otherwise significant items have been omitted.
DEPARTMENT SURVEY DATE:
Description Quantity
Cart, Book 1
Chair, Overstuffed 2
Chair, Stacking 4
Table, Round 1
Table, Small 1
Trash/Recycleable Container 2
3/16/2023Newhope Library - Staff Break Room
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
* This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged to review this list and notify the estimator if any large or otherwise significant items have been omitted.
DEPARTMENT SURVEY DATE:
Description Quantity
Book Boxes
Book Boxes (Children) 413
Box, Small Misc (PBO) 100
Cart 1
Cart, Book 30
Carton, HD Large (CP) 5
Cash Register 1
Chair, Office 12
Copier 1
Flat Screen TV (47"-55") 1
Kiosk 2
Kiosk, Self-Checkout 1
Laptop (from Kiosk) 12
Library Gate (Set of Two) 2
Printer, Large 2
Refrigerator, Small 1
Sign 6
Trash Can 1
Trash/Recycleable Container 24
Miscellaneous Items
Santa Ana Library - First Floor (excluding History Room) 3/7/2023 1032
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
* This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged to review this list and notify the estimator if any large or otherwise significant items have been omitted.
DEPARTMENT SURVEY DATE:
Description Quantity
Book Boxes 486
Box, Small Misc (PBO) 120
Card Cabinet, Large 1
Card Cabinet, Small 3
Vase (Crate) 1
Miscellaneous Items
3/7/2023Santa Ana Library - History Room
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
* This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged to review this list and notify the estimator if any large or otherwise significant items have been omitted.
DEPARTMENT SURVEY DATE:
Description Quantity
Book Boxes (PBO) 306
Box, HD Large (PBO) 6
Box, Small Misc (PBO) 400
Box, X Large (PBO) 2
Cabinet, Large 1
Cart, Book 10
Cart, Media 3
Chair, Office 10
EZ-Up 2
Flat Screen TV (55"+) 1
Laminator 1
Painting (CP) 3
Piano, Grand 1
Shelving/Racks, Medium 4
Sign 1
Table, Large 1
Tote, Plastic 20
Trash/Recycleable Container 12
Varidesk 1
Miscellaneous Items
3/7/2023Santa Ana Library - Second Floor
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
* This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged to review this list and notify the estimator if any large or otherwise significant items have been omitted.
DEPARTMENT SURVEY DATE:
Description Quantity
Arcade Game Machine 2
Book Boxes (PBO) 551
Book Boxes (PBO) - Book Mobile 102
Book Boxes (PBO) - Friends of Library 250
Box, Small Misc (PBO) 150
Cart, Book 70
Cart, Media/Tech 5
Electric Drum Set 1
Flat File Cabinet 1
Flat Screen TV (55"+) 1
Freezer 1
Guitar 5
Hand Truck 2
Keyboard 2
Ladder/Steps 2
Laminator 1
Maker Table 1
Microfilm Cabinet 9
Shelving/Racks, Medium 16
Shelving/Racks, Small 1
Stool 6
Trash/Recycleable Container 4
TV & Cart 1
Wall Rack 3
Miscellaneous Items
3/7/2023Santa Ana Library - Basement
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To Whom It May Concern: April 14, 2020
My name is Khylia C hapin and I am the Senior Library Project Manager for the Riverside County Library System. The Riverside County Library System is a network of 36 public libraries that provide service to over 2.4 million people across the County. Each year, we average close to four major library renovation projects that consists of careful removal and returning of library shelving, furniture, collection, equipment, and program materials. Over the past five years that I have been in my position, I have had the pleasure of working with Burgess Moving & Storage on several renovation projects to remove, store , return and/or surplus our library items. Some of the projects are listed below:
2017: Norco Library – Relocation
2018: Nuview Library – Demolition and Rebuild
2018: Sun City Library – Renovation
2019: Woodcrest Library – Renovation
I am favored to work with Burgess Moving & Storage because of the ir flexibility, exceptional attention to detail, excellent communication and customer service, and careful effort they put into each and every project. I am please d to recommend Burgess Moving & Storage and look forward to working with them on many future library projects.
Sincerely,
Khylia Chapin
Senior Library Project Manager
Riverside County Library System
3403 Tenth Street, Suite 400
Riverside, CA 92501
Email: [email protected]
Office: 951-955-3295
O
ctober 5, 2023
C
ity of Santa Ana
Santa Ana Public Library
26 Civic Center Plaza
Santa Ana, CA 92701
Attn: Brian Sternberg
(714) 647-5296
[email protected]
QU
OTE #20231005NA
Main Library Decommissioning Move
Main Library
26 Civic Center Plaza
Santa Ana, CA 92701
S
cope:
• Burgess to provide moving labor & equipment to disassemble, move, and dispose of items listed on the attached inventories.
• Quote is based on performing services during normal business hours, 8:00am go 5:00pm, Monday through Friday. Move is expected to take 10-15 days.
E
xclusions:
• Q
uote does not include disposing of office supplies, books, or the contents of cabinets/shelving. It is anticipated that library staff will purge such items prior to the move.
C
harges:
Description Charges
Moving Labor & Equipment $67,500.00
Disposal Fees $9,450.00
Total $76,950.00
_________________________________________
Nathan Doyel, Estimator
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT SURVEY DATE:
Description Quantity
Bookcase 4
Cabinet, Medium 1
Cart, Book 1
Chair 120
Chair, Office 28
Cubicle / Workstation 4
Desk, U-Shaped 2
File Cabinet, 4 Dr 4
File Cabinet, Lateral 2 Dr 1
File Cabinet, Lateral 4 Dr 4
File Cabinet, Lateral 5 Dr 4
Flat File Cabinet 1
Glass Case 5
Library Shelving (Double Sided) 267
Library Shelving (Single Sided) 77
Magazine / DVD Rack 14
Refrigerator 1
Rolling Cabinet 1
Shelving/Racks, Medium 3
Sofa / Love Seat 4
Storage Cabinet 2
Stove / Range 1
Student Desk 1
Table, Folding 1
Table, Large 3
Table, Medium 30
Table, Small 6
Miscellaneous Items
9/27/2023Santa Ana Main Library - 1st Floor
* This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged to review this list and notify the estimator if any large or otherwise significant items have been omitted.
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT SURVEY DATE:
Description Quantity
Bookcase 8
Cabinet, Large 2
Cabinet, Medium 1
Chair 18
Chair Cart (Full) 5
Chair, Office 56
Chair, Overstuffed 1
Chair, Stacking 85
Credenza 2
Cubicle / Workstation 9
Desk 1
Desk with Return 3
File Cabinet, 2 Dr 4
File Cabinet, 4 Dr 4
File Cabinet, Lateral 3 Dr 3
File Cabinet, Lateral 4 Dr 2
File Cabinet, Lateral 5 Dr 12
Glass Case 1
Hutch 2
Library Shelving (Double Sided) 95
Library Shelving (Single Sided) 15
Locker 4
Panel 6
Podium 2
Refrigerator 1
Shelving/Racks, Large 2
Sofa / Love Seat 4
Table, Conference (Large) 1
Table, Conference (Medium) 1
Table, Folding 4
Table, Large 1
Table, Medium 26
Table, Small 6
Miscellaneous Items
9/27/2023Santa Ana Main Library - 2nd Floor
* This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged to review this list and notify the estimator if any large or otherwise significant items have been omitted.
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT SURVEY DATE:
Description Quantity
Bookcase 8
Cabinet, Medium 3
Cart, Book 50
Chair 10
Chair, Office 55
Chair, Overstuffed 6
Desk 9
Desk with Return 13
File Cabinet, 2 Dr 10
File Cabinet, 4 Dr 4
File Cabinet, 5 Dr 2
File Cabinet, Lateral 4 Dr 1
File Cabinet, Lateral 5 Dr 7
File Cabinet, Lateral 6 Dr 3
Flat File Cabinet 3
Hutch 17
Library Shelving (Double Sided) 85
Library Shelving (Single Sided) 62
Locker 3
Panel 25
Rolling Cabinet 1
Shelving/Racks, Medium 2
Storage Cabinet 24
Table, Large 5
Table, Medium 22
Miscellaneous Items
9/27/2023Santa Ana Main Library - Basement
* This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged to review this list and notify the estimator if any large or otherwise significant items have been omitted.
October 5, 2023
City of Santa Ana
Santa Ana Public Library
26 Civic Center Plaza
Santa Ana, CA 92701
Attn: Brian Sternberg
(714) 647-5296
[email protected]
QUOTE #20231005NB
Newhope Library Decommissioning Move
Newhope Library
122 North Newhope Street
Santa Ana, CA 92703
Scope:
• Burgess to provide moving labor & equipment to disassemble, move, and dispose of items listed on the attached inventory.
• Quote is based on performing services during normal business hours, 8:00am go 5:00pm, Monday through Friday. Move is expected to take 2-3 days.
Exclusions:
• Quote does not include disposing of office supplies, books, or the contents of cabinets/shelving. It is anticipated that library staff will purge such items prior to the move.
Charges:
Description Charges
Moving Labor & Equipment $9,000.00
Disposal Fees $1,260.00
Total $10,260.00
_________________________________________
Nathan Doyel, Estimator
BURGESS MOVING AND STORAGE
RELOCATION INVENTORY
DEPARTMENT SURVEY DATE:
Description Quantity
Bookcase 2
Cart, Book 3
Cart, IT 1
Chair, Office 10
Chair, Stacking 10
File Cabinet, 2 Dr 3
File Cabinet, Lateral 5 Dr 1
Library Shelving (Double Sided) 83
Library Shelving (Single Sided) 60
Locker 4
Magazine Rack 2
Podium 1
Refrigerator 1
Storage Cabinet 3
Miscellaneous Items
9/27/2023Newhope Library
* This inventory is intended to be an approximate list of items to be moved; some items may not be listed. The owner/shipper is encouraged to review this list and notify the estimator if any large or otherwise significant items have been omitted.
EXHIBIT C-1
EXHIBIT C-1
COMPENSATION
DESCRIPTION COST ($)
Newhope Library Moving and Disposal Services $39,760
Newhope Library Storage Services (12 months) $21,881
Main Library Moving and Disposal Services $159,702
Main Library Storage Services (24 months) $92,575
Library Cart Rental for 8,000 books/audiovisual (12 months) $0.00 TOTAL $313,918
PRICE/MO AFTER INITIAL TERM COST $
Newhope Library Storage Services $1,823.46
Main Library Storage Services $3,857.31
Library Cart Rental $200.00
First Amendment_Inland Moving Storage -
7.16.24 ccm_FINAL_6.11.24
Final Audit Report 2024-06-13
Created: 2024-06-12
By: Ella Sepulveda ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAA3OJhmFpkkIqurxOId2PknAM5_KmD9JzX "First Amendment_Inland Moving Storage - 7.16.24 ccm_FINAL _6.11.24" History
Document created by Ella Sepulveda ([email protected]) 2024-06-12 - 11:00:58 PM GMT
Document emailed to Brian Sternberg ([email protected]) for signature 2024-06-12 - 11:01:09 PM GMT
Email viewed by Brian Sternberg ([email protected]) 2024-06-12 - 11:18:57 PM GMT
Document e-signed by Brian Sternberg ([email protected]) Signature Date: 2024-06-12 - 11:21:27 PM GMT - Time Source: server Document emailed to Tim Burgess ([email protected]) for signature 2024-06-12 - 11:21:29 PM GMT
Email viewed by Tim Burgess ([email protected]) 2024-06-13 - 0:41:26 AM GMT
Document e-signed by Tim Burgess ([email protected]) Signature Date: 2024-06-13 - 0:44:42 AM GMT - Time Source: server Agreement completed.
2024-06-13 - 0:44:42 AM GMT