FIRST AMENDMENT TO KIOSK SUPPORT AGREEMENT WITH
JAVA CONNECTIONS LLC DBA LAPTOPSANYTIME
LAPTOP RENTAL KIOSKS FOR THE SANTA ANA LIBRARY
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on July 16, 2024, by and between Java Connections LLC, a Texas corporation dba LaptopsAnytime Contractor ), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( City ).
RECITALS
A. The parties entered into Agreement No. A-2020-
dated July 1, 2023, for Contractor to provide laptop rental kiosks and related software support services for City Library locations.
B. The Agreement was executed on July 1, 2023 for a term of two (2) years, however, due to initial delays, the parties agreed to an expiration date of September 30, 2026. Therefore, the agreement is in full force and effect until September 30, 2026.
C. he parties
now wish to amend the Agreement to expand the scope and increase compensation.
The Parties therefore agree:
1. Section 1.3, Service Plan, is hereby amended to also include Exhibit A-1 of this First Amendment. The compensation for the additional products and services provided is increased by $48,924.39 for a total not to exceed amount of $76,548.25.
2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect.
[signature page follows]
SIGNATURE PAGE FOR
FIRST AMENDMENT TO KIOSK SUPPORT AGREEMENT WITH
JAVA CONNECTIONS LLC DBA LAPTOPSANYTIME
LAPTOP RENTAL KIOSKS FOR THE SANTA ANA LIBRARY
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.
Jennifer L. Hall Alvaro Nuñez
City Clerk Acting City Manager
APPROVED AS TO FORM CONTRACTOR
SONIA R. CARVALHO, City Attorney
By:____________________________
Brandon Salvatierra Name:
Deputy City Attorney Title:
RECOMMENDED FOR APPROVAL
______________________________
Brain Sternberg
Executive Director
Library Services Agency
Jonathan Ruttenberg (Jul 1, 2024 10:33 PDT)
Jonathan Ruttenberg
Jonathan Ruttenberg
VP
EXHIBIT A-1
Thank you for your business.
17304 Preston Road, Suite 800
Dallas, TX 75252
(614) 579-3057
[email protected]
www.laptopsanytime.com
Quote
Lynn Nguyen
City of Santa Ana - Santa Ana
Public Library
26 Civic Center Plaza
Santa Ana, CA 92701
Lynn Nguyen
City of Santa Ana - Santa Ana
Public Library
26 Civic Center Plaza
Santa Ana, CA 92701
4644
05/13/2024
08/16/2024
NC
ACTIVITY QTY RATE AMOUNT
12-Bay Host Station 30"w x 29"d x 60"h set for compatible laptops (to be specified at time of order placement). RFID 4.0 Technology. Includes Web Camera to take photo of every person checking out device.
Touchscreen Monitor. Bar Code or Swipe Card Reader (to be specified at time of order placement). Note: devices furnished by customer. 1 24,950.00 24,950.00T
Annual Hardware Service Agreement. Cost based on total hardware purchase. Platinum Plus - 15%. (Platinum Plus provides Free SMART Bay Upgrades Once Every 3 Years). Price: $3,742.50/yr. $311.88/mos.
This line-item is pro-rated from January 1, 2025 through September 30, 2026.
21 311.88 6,549.48T
Annual Software Licensing Agreement per Host Station ($1000 per each Host of 6 or fewer devices plus $800 for each additional 6 devices). $1,800.00 (One (1) - 12-Bay Kiosk).Price: $1,800.00/yr. $150.00/mos.
This line-item is pro-rated from January 1, 2025 through September 30, 2026.
21 150.00 3,150.00T
Faronics Deep Freeze Licenses. Cost up to $50/license. Waived. Up to 12 licenses.
12 0.00 0.00T
On-Site Assistance with Installation and Training. $1,500. This is for the Delhi Branch.
1 1,500.00 1,500.00T
Custom Wooden Crate (1 per Kiosk). $700/Crate. Price Waived for Platinum Plus.
1 0.00 0.00T
Prepay and Add Shipping (1 per Crate). $800/Crate. Price Waived for Platinum Plus.
1 0.00 0.00T
Renewal Annual Hardware Service Agreement. Cost based on total 28 174.38 4,882.64T
Thank you for your business.
ACTIVITY QTY RATE AMOUNT
hardware purchase. Platinum Plus - 15%. (Platinum Plus provides Free SMART Bay Upgrades Once Every 3 Years). Unit 1 (6-Bay) Price:
$2,092.50/yr. $174.38/month. This Kiosk is currently paid through May 31, 2024. This line-item will be pro-rated June 1, 2024 through September 30, 2026
Renewal Annual Software Licensing Agreement per Host Station ($1000 per each Host of 6 or fewer devices plus $800 for each additional 6 devices). Unit 1 (6-Bay) Price: $1,000.00/yr. $83.33/month. This Kiosk is currently paid through May 31, 2024. This line-item will be pro-rated June 1, 2024 through September 30, 2026. Note: Since this Kiosk will be out of operation from December 2024-June 2025, the Annual Software License Fee will be waived for these seven (7) months.
21 83.33 1,749.93T
On-Site Assistance with re-installing Kiosks at the Main and New Hope Libraries, respectively.
2 1,000.00 2,000.00T
Note: This 12-Bay Kiosk is scheduled to be at the Delhi Branch Library. T Note: With the payment of this Quote and in turn Invoice, the Annual Software and Hardware Maintenance will be on the same cycle as the existing 6-Bay and 12-Bay already at Santa Ana. In summer 2026, a renewal for the Annual Software and Hardware Maintenance will be sent for all of the Kiosks.
T
Note: The existing 12-Bay Kiosk at the Main Library is scheduled to be out of operation from July 2024 through April 2026 due to upcoming renovations. This Kiosk is currently paid through September 30, 2026. In fall 2026, when the Annual Software and Hardware Maintenance is sent out for all three (3) Kiosks, a credit will be given for the Annual Software amount for Main Kiosk. The Annual Hardware Maintenance amount will remain the same.
T
* At time of PO, we request 50% Down-Payment with the
remaining balance paid Net 30.
* Please ship one device and all power bricks to our facility in Hayward, CA to facilitate Kiosk Set-up prior to shipping.
SUBTOTAL 44,782.05
TAX (9.25%) 4,142.34
TOTAL
Accepted By Accepted Date
JAVA CONNECTIONS LLC DBA LAPTOPS
ANYTIME_First Amendment to Kiosk Support
Agreement_signature required
Final Audit Report 2024-07-01
Created: 2024-07-01
By: Ella Sepulveda ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAGoSoHsh-OISbuoNzSmrxSLczumlACvWx "JAVA CONNECTIONS LLC DBA LAPTOPS ANYTIME_First A
mendment to Kiosk Support Agreement_signature required" Hist ory
Document created by Ella Sepulveda ([email protected]) 2024-07-01 - 5:19:13 PM GMT
Document emailed to Abigail Ruttenberg ([email protected]) for signature 2024-07-01 - 5:19:18 PM GMT
Email viewed by Abigail Ruttenberg ([email protected]) 2024-07-01 - 5:33:09 PM GMT
Signer Abigail Ruttenberg ([email protected]) entered name at signing as Jonathan Ruttenberg 2024-07-01 - 5:33:28 PM GMT
Document e-signed by Jonathan Ruttenberg ([email protected]) Signature Date: 2024-07-01 - 5:33:30 PM GMT - Time Source: server Agreement completed.
2024-07-01 - 5:33:30 PM GMT