MEMORANDUM
To: Sonia R. Carvalho, City Attorney DBle: June 10, 2024 Brian Sternberg
From: Library Services Director
Subject: Request for Destruction of Records
The Library Service Agency requests your consent to destroy City records on the attached listing, in accordance with the retention schedule outlined in the City Council Resolution 2013-014.
Please review this report and return a signed and dated copy of the attached page approving the destruction of records.
Thank you.
-t.,!,,
Brian Sternberg%J'l, 2024 12:57 PDT)
Brian Sternberg
Executive Director
Library Services Agency
EXHIBIT 2
Destruction of Obsolete Records
July 16, 2024
CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
LIBRARY SERVICES AGENCY
July 16, 2024
RECORD
CATEGORY
RECORD
SERIES
RECORD
DESCRIPTION
RECORDS
ST ART DATE
RETENTION
PERIOD
GOV'T CODE/
REMARKS
BOX
NO.
Admin SVCS
(Under
Community
Development
Agency)
CDBG/ ESG/
HPRP
Grant documents
and all supporting
documents
((surveys))
FY 2016-2017 4 Years from
FY date
GC 34090
24CFR
570.502
24 CFR
85.42 1
Admin SVCS
(under
Community
Development
Agency)
CDBG/ ESG/
HPRP
Subrecipient
binders ((CDBG
application))
FY 2007- June
2011
5 Years from
FY date
Code of Civil
Procedures
Sec. 337 GC
34090
2 Admin-SVCS
(Under
Community
Development
Agency)
CDBG/ ESG/
HPRP
Subrecipient
binders ((CDBG
application))
FY2010-2011 5 Years from
FY date
Code of Civil
Procedures
Sec. 337 GC
34090
3 Admin-SVCS
(Under
Community
Development
Agency)
CDBG/ ESG/
HPRP
Subrecipient
binders ((CDBG
application))
FY 2010-2012 5 Years from
FY date
CorJe of Civil
Procedures
Sec. 337 GC
34090
4 Admin SVCS
(Under
Community
Development
Agency)
CDBG/ ESG/
HPRP
Subrecipient
binders ((CDBG
application))
FY 2011-2013 5 Years from
FY date
Code of Civil
Procedures
Sec. 337 GC
34090
5 Admin-SVCS
(Under
Community
Development
Agency)
CDBG/ ESG/
HPRP
Subrecipient
binders ((CDBG
application))
FY 2012-2014 5 Years from
FY date
Code of Civil
Procedures
Sec. 337 GC
34090
6 Admin SVCS
(Under
Community
Development
Agency)
CDBG/ ESG/
HPRP
Subrecipient
binders ((CDBG
application))
FY 2013-2014 5 Years from
FY date
Code of Civil
Procedures
Sec. 337 GC
34090
7 Ad-min-SVCS
(Under
Community
Development
Agency)
CDBG/ ESG/
HPRP
Subrecipient
binders ((CDBG
application))
FY 2014-2015 5 Years from
FY date
Code of Civil
Procedures
Sec. 337 GC
34090
8 Admin SVCS
(Under
Community
Development
Agency)
CDBG/ ESG/
HPRP
Subrecipient
binders ((CDBG
application))
FY 2014-2015 5 Years from
FY date
Code of Civil
Procedures
Sec. 337 GC
34090
g
Admin-SVCS
(Under
CDBG/ ESG/
HPRP
Subrecipient
binders ((CDBG
FY2014-2015 5 Years from
FY date
Code of Civil
Procedures
10 EXHIBIT 2
Community
Development
Agency)
application)) Sec. 337 GC
34090
Admin SVCS
(Under
Community
Development
Agency)
CDBG/ ESG/
HPRP
Subrecipient
binders ((CDBG
application))
FY2015-2016 5 Years from
FY date
Code of Civil
Procedures
Sec. 337 GC
34090
11 Admin SVCS
(Under
Community
Development
Agency)
CDBG/ ESG/
HPRP
Subrecipient
binders ((CDBG
application))
FY 2016- 2017 5 Years from
FY date
Code of Civil
Procedures
Sec. 337 GC
34090
12 Economic
Development
(Under
Community
Development
Agency)
Workforce
Investment
Act (WIA) &
Special
Projects
WIA Forms
(enrollment and
various participation
forms)
FY 2015-2016 6 years 29CFR, Part
97.42 (b)(2)
13 Economic
Development
(Under
Community
Development
Agency)
Workforce
Investment
Act (WIA) &
Special
Projects
Participant payroll
records (timecards,
participant profiles,
payroll printouts)
FY2015-2016 6 years 29CFR, Part
97.42 (b)(2)
13 Economic
Development
(Under
Community
Development
Agency)
Workforce
Investment
Act (WIA) &
Special
Projects
WIA Forms
(enrollment and
various participation
forms)
FY 2016-2017 6 years 29CFR, Part
97.42 (b)(2)
14 Economic
Development
(Under
Community
Development
Agency)
Workforce
Investment
Act (WIA) &
Special
Projects
Participant payroll
records (timecards,
participant profiles,
payroll printouts)
FY 2016-2017 6 years 29CFR, Part
97.42 (b)(2)
14 Economic
Development
(Under
Community
Development
Agency)
Workforce
Investment
Act (WIA) &
Special
Projects
WIA Forms
(enrollment and
various participation
forms)
FY 2017-2018 6 years 29CFR, Part
97.42 (b)(2)
15 Economic
Development
(Under
Community
Development
Agency)
Workforce
Investment
Act (WIA) &
Special
Projects
Participant payroll
records (timecards,
participant profiles,
payroll printouts)
FY2017-2018 6 years 29CFR, Part
97.42 (b)(2)
15 Offficial personnel
files
Miscellaneous
Documents
Documents not
specifically
mentioned but kept
in official personnel
files ((Volunteer
applications- non-
medical related))
FY 2010-2013 5 years 29 CFR
1602.30-32 &
WCLC,
Section 32al2
16 Official personnel
files
Miscellaneous
Documents
Documents not
specifically
mentioned but kept
in official personnel
FY 2010-2013,
FY 2015-2016
5 years 29 CFR
1602.30-32 &
WCLC,
Section 3212
17 EXHIBIT 2
Destruction of Obsolete Records
July 16, 2024
files ((Volunteer
applications- non-
medical related))
Official personnel
files
Miscellaneous
Documents
Documents not
specifically
mentioned but kept
in official personnel
files ((Volunteer
applications- non-
medical related))
FY 2016-2017 5 years 29 CFR
1602.30-32 &
WCLC,
Section 3212
18 Official personnel
files
Miscellaneous
Documents
Documents not
specifically
mentioned but kept
in official personnel
files ((Volunteer
applications- non-
medical related))
FY2017-2018 5 years 29 CFR
1602.30-32 &
WCLC,
Section 3212
19 Official personnel
files
Miscellaneous
Documents
Documents not
specifically
mentioned but kept
in official personnel
files ((Volunteer
applications- non-
medical related))
FY 2C11 8-2019 5 years 29 CFR
1602.30-32 &
WCLC,
Section 3212
20 PREPARED BY:
U4 7/1/24
Maria Castro Date
Senior Management Analyst
Library Services Agency
RECORDS DESTROYED:
20 Number of Boxes
CONSENT BY:
42J-,
Brian Sjemberg%!fnl, 2024 12157 PDT)
Brian Sternberg Date
Executive Director
Library Services Agency
APPROVED BY:
Sonia R. Carvalho Date
City Attorney
EXHIBIT 2
MEMORANDUM
Final Audit Report
Created:
BY:
Status:
Transaction ID:
2024-07-01
Ella Sepulveda ([email protected])
Signed
CBJCHBCAABAAtleEOjOHlrXGfZq3X-y-KfQZw2zuN4Aw
2024-07-01
"MEMORANDUM" History
Document created by Ella Sepulveda ([email protected]) 2024-07-01- 7:52:46 PM GMT
C'.+ Document emailed to Brian Sternberg ([email protected]) for signature 2024-07-01 -7:52:51 PM GMT
'd Email viewed by Brian Sternberg ([email protected]) 2024-07-01 -7:55:15 PM GMT
(4% Document e-signed by Brian Sternberg ([email protected]) Signature Date: 2024-07-01 - 7:57:37 PM GMT - Time Source: server @ Agreement completed.
2024-07-01-7:57:37 PM GMT
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EXHIBIT 2