Public Works Agency
www.santa-ana.org/public-works
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 16, 2024
TOPIC: Painting and Wrought Iron Restoration at Santa Ana Regional Transportation Center
AGENDA TITLE
Construction Contract to AJ Fistes Corporation in the Amount of $719,100 for the Painting and Wrought Iron Restoration (Project No. 24-6060 & 24-6061) (Non-General Fund)
RECOMMENDED ACTION
1. Award a construction contract to AJ Fistes Corporation, the lowest responsible bidder, in accordance with the base bid in the amount of $719,100, subject to change orders for Painting and Wrought Iron Restoration for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,197,000, which includes $719,100 for the construction contract, $107,865 for contract administration, inspection, and testing, and a $370,035 project contingency for unanticipated or unforeseen work.
3. Approve an amendment to the FY 2024-25 Capital Improvement Program to include $1,197,000 in construction funding approved in FY 2023-24 from the Clean California Local Grants Program through the California Department of Transportation.
4. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2024-43 was filed for projects 24-6060 and 24-6061.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
In September 1985, the Santa Ana Regional Transportation Center (SARTC) was opened and quickly became a major transportation hub in Orange County. Located at 1000 E Santa Ana Blvd., Santa Ana, CA 92701 (Exhibit 1), SARTC serves as a hub for various transportation services, including Amtrak intercity rail service, Metrolink
Painting and Wrought Iron Restoration at Santa Ana Regional Transportation Center July 16, 2024
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commuter rail service, and several local and regional bus services (i.e. Orange County Transportation Authority (OCTA), Greyhound, and other bus services). The Spanish and Mediterranean Revival architectural style of SARTC features ceramic red barrel roof tiles, stucco-style walls, and extensive use of painted tiles for decoration.
The Public Works Agency (PWA) submitted a successful grant application for funding to the California Department of Transportation (Caltrans) Clean California Local Grants Program to revitalize the SARTC in the amount of $1,475,000. On December 5, 2023, the City Council adopted Resolution 2023-090, which authorized the Executive Director of the Public Works Agency to execute agreements with Caltrans for the SARTC Painting and Wrought Iron Fencing project.
The scope of work includes repairing the exterior painting of the building and wrought iron fencing throughout the SARTC. This entails the restoration of existing wrought iron fencing to match the existing design of the facility. Additionally, the project will include ornamental wrought iron fencing replacement around the building, as well as the refurbishment of the iconic Santa Ana signage in the courtyard. After utilizing the grant funding to hire an architect to help develop a scope of work and identify treatments that best preserve the integrity of the existing finishes and details, the remaining grant funding of $1,197,000 will be allocated to the construction phase of the project to ensure that we maximize the use of these grant funds and avoid returning any funds to Caltrans.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 1,183 regional vendors via PlanetBids, several of which are Santa Ana based. A total of seven bids were received. One bid was received from Santa Ana contractors.
The project was advertised in PlanetBids on April 11, 2024. Bids were received electronically via Planetbids on May 8, 2024. No bid protest was submitted by any of the bidders during the bid protest period.
Bid Results Summary
Rank Bidder’s Name Location Base Bid
1 AJ Fistes Corporation Long Beach, CA $719,100
2 Abajian Enterprise Santa Ana, CA $748,000
3 Harbor Coating and Restoration Orange, CA $1,002,000
4 CTG Construction Inc. Wilmington, CA $1,105,000
5 Pacific Contractors Group, Inc. Northridge, CA $1,221,000 6 US National Corporation Pacoima, CA $1,480,000
7 Color New Co. Woodland Hills, CA $2,160,000
Painting and Wrought Iron Restoration at Santa Ana Regional Transportation Center July 16, 2024
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A total of seven bids were received and all were deemed responsive. AJ Fistes Corporation submitted the lowest responsive base bid in the amount of $719,100 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the base bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to AJ Fistes Corporation in the amount of the base bid totaling $719,100 (Exhibit 3). This company specializes in general construction and painting services for Building Maintenance, Commercial Real Estate, and Construction. They have previously provided painting services at the Carnegie Navigation Center and hazardous material remediation at Fire Station #78.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and implementation of the labor requirements.
As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,197,000.
Project Item Total
Construction Contract Bid Amount $ 719,100
Construction Administration, Inspection, Testing $ 107,865 Contract Contingencies $ 370,035
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $ 1,197,000
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Review No. ER-2024-43 was filed for the projects 24-6060 and 24-6061.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,197,000, which includes construction, contract administration, inspection, and testing, and authorized contingencies of $370,035.
The proposed contract enables staff to authorize a construction cost increase of up to $370,035, if necessary for contingencies. Staff expects to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, staff will return to City Council with a project update and recommendations.
The funding of $1,475,000 for these projects was appropriated in prior fiscal years’ capital budget. As part of the Citywide budget carry-forward process, the request will be Painting and Wrought Iron Restoration at Santa Ana Regional Transportation Center July 16, 2024
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submitted to the Finance Department for these funds to be carried forward into Fiscal Year 2024-25. The carry-forward is a citywide effort and is compiled with requests from various departments. It will be presented for City Council approval under a separate agenda item.
The following table summarizes the funds budgeted for expenditure to deliver construction of this project:
Fiscal
Year
Accounting
Unit
Fund
Description
Accounting Unit,
Account Description Amount
2024-25
06717650-
66200
(24-6060)
Regional
Transp
Center
PWA – SARTC
Operations, Buildings &
Building Improvements
611,550
2024-25
06717650-
66220
(24-6061)
Regional
Transp
Center
PWA – SARTC
Operations,
Improvements Other
Than Buildings
585,450
Total $1,197,000
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
5. Capital Improvement Project Worksheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager