Public Works Agency
www.santa-ana.org/public-works
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 16, 2024
TOPIC: Concrete Collar Replacements
AGENDA TITLE
Purchase Order to Mike Prlich and Sons, Inc. for Concrete Collar Replacement for Water and Sewer Appurtenances (Bid No. 24-021) (Non-General Fund)
RECOMMENDED ACTION
Award a blanket order contract to Mike Prlich and Sons, Inc. for concrete collar replacement for water and sewer appurtenances for an annual amount not to exceed $600,000, for a three-year term beginning July 1, 2024 and expiring June 30, 2027, with provisions for two 1-year renewal options.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency oversees and maintains the daily operations of the water system and sanitary sewer system. The City’s water system is composed of approximately 478 miles of water mains, supplying the City’s drinking water, along with a sanitary sewer system of approximately 390 miles of sewer mains, serving 333,000 residents and businesses of Santa Ana. The City’s water system has over 13,200 water valves, as well as over 8,200 sewer manholes and clean-outs combined.
This contract provides for concrete collar replacement for sewer manholes, sewer cleanouts, water valves, and related water appurtenances. These repairs will provide for better long-term protection of manholes, clean-outs, and valves.
The Invitation for Bids (IFB) No. 24-021 was issued on March 4, 2024 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows:
304 Vendors were Notified
19 Santa Ana Vendors Notified
19 Vendors Downloaded the Bid Packet
3 Bids Received
0 Bids Received from Santa Ana Vendors
Concrete Collar Replacement
July 16, 2024
4 4
1 6
Bids were solicited, opened on April 2, 2024, and evaluated (Exhibit 1). Three bids were submitted by the IFB deadline and two were determined to be responsible, responsive to the specifications, and met the City’s requirements. The bid submitted by G&A Nelos Construction, Inc. was deemed non-responsive as the vendor did not meet minimum requirements and did not meet IFB specifications. The bid submitted by Mike Prlich and Sons, Inc. was determined to be the lowest, responsible bid, was responsive to the specifications, and meets the City’s requirements.
Local Outreach Efforts
The Purchasing Division advertised this project on the City’s online bid management and publication system, which directly notified 19 Santa Ana vendors. No vendors downloaded the IFB and submitted a bid for consideration.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funding is available in the FY 2024-25 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. The following table summarizes the funds budgeted and available for expenditure to deliver agreement services.
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer Service,
Contract Services -
Professional
$400,000
2024-25 06017641-
62300
Water Water System
Maintenance, Contract
Services - Professional
$200,000
05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer Service,
Contract Services -
Professional
$400,000
2025-26 06017641-
62300
Water Water System
Maintenance, Contract
Services - Professional
$200,000
05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer Service,
Contract Services -
Professional
$400,000
2026-27 06017641-
62300
Water Water System
Maintenance, Contract
Services - Professional
$200,000
Concrete Collar Replacement
July 16, 2024
4 4
1 6
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer Service,
Contract Services -
Professional
$400,000
2027-28 06017641-
62300
Water Water System
Maintenance, Contract
Services - Professional
$200,000
05617640-
62300
Sanitary Sewer
Service
Sanitary Sewer Service,
Contract Services -
Professional
$400,000
2028-29 06017641-
62300
Water Water System
Maintenance, Contract
Services - Professional
$200,000
TOTAL $3,000,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Alvaro Nuñez, Acting City Manager