City Attorney Office
www.santa-ana.org/city-attorneys-office
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 16, 2024
TOPIC: Access and Support Services for iManage Data Management Systems
AGENDA TITLE
Agreement with Blue Technologies Smart Solutions for Access and Support Services for iManage Data Management Systems
RECOMMENDED ACTION
Authorize the City Manager to execute a three-year agreement with Blue Technologies Smart Solutions (“BlueTech”) for continued access and support services for the iManage Data Management Systems (“iManage”) for the period of August 1, 2024 through July 31, 2027 in the amount of $128,529, which includes the annual billing amount of $36,843 for the iManage System and a contingency amount of $18,000 to pay for additional support/maintenance and training services as directed by the City (Agreement No. A-2024-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
In 2018, the City’s Attorney’s Office (“CAO”) entered into an agreement with BlueTech to install and implement an iManage Data Management Systems customized for the CAO reflecting the vast scope of legal services provided by the office. Since that implementation went into effect, the on-going impact and efficiency provided by the iManage system cannot be overstated and City authorized renewal of the service in 2021.
Work product with iManage seamlessly integrates with all Microsoft products, creating a quick and reliable method for creation of CAO work product and access to files for all CAO staff. iManage also provides access from court, off-site depositions, and other locations.
For this renewal, CAO staff contacted similar and highly rated data management vendors for demonstrations and costs as to their services. Demonstrations provided new insight for specific calendaring and litigation tools with potential benefit to CAO.
However, the iManage system, with its broad data management tools, mobile and
Access and Support Services for iManage Data Management Systems July 16, 2024
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remote access, technical support, ease of use, and reliable performance, provides the best option for a legal data management system for CAO in the coming years.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the following account for the current fiscal year and will be budgeted in the following account for the following fiscal years:
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 24-25 01108032-66511 General Fund City Attorney –
Computer Software
Subscriptions
$41,843
FY 25-26 01108032-66511 General Fund City Attorney –
Computer Software
Subscriptions
$42,843
FY 26-27 01108032-66511 General Fund City Attorney –
Computer Software
Subscriptions
$42,843
FY 27-28 01108032-66511 General Fund City Attorney –
Computer Software
Subscriptions
$1,000
TOTAL $128,529
EXHIBIT(S)
1. Agreement with Blue Technologies Smart Solutions
Submitted By: Sonia Carvalho, City Attorney
Approved By: Alvaro Nuñez, Acting City Manager