Library
www.santa-ana.org/library
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 16, 2024
TOPIC: Delhi and Newhope Libraries Laptop Kiosks
AGENDA TITLE
Amendments to an Agreement with Java Connections, LLC dba LaptopsAnytime for the Purchase and Installation of a New Laptop Dispenser Kiosk at the Future Delhi Library Branch, along with Hardware Support and Software Licensing for the Delhi Kiosk and Existing Newhope Library Kiosk (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute two amendments to an agreement with Java Connections, LLC, dba LaptopsAnytime for the purchase and installation of a laptop dispenser kiosk at the future Delhi Branch Library, hardware support, and software licensing through September 30, 2026 for the Delhi and Newhope kiosks, increasing compensation by $48,924.39, for a total not-to-exceed amount of $76,548.25 (Agreement No. A-2024-XXX and A-2024-XXX)
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On December 1, 2020, the City Council approved the purchase of two six-bay laptop dispenser kiosks for the Main Library and Newhope Branch Library. On May 30, 2023, the City Council approved an agreement to upgrade the existing six-bay kiosk at the Main Library to a 12-bay kiosk due to public demand.
The Library now needs to amend the agreement to purchase a 12-bay laptop dispenser kiosk for the new Delhi Branch Library, which is expected to be complete in early 2025.
Additionally, the amendment will include kiosk hardware support and software licensing for the Delhi kiosk and the existing Newhope Library kiosk through September 30, 2026.
Having laptops available will provide Santa Ana youth and their families more opportunities to access the Internet on an electronic device inside the Library. With the self-service kiosks, library patrons are able to borrow laptops for in-house use to work on homework assignments, access the Library’s electronic resources, conduct research over the Internet, or use other software such as Microsoft Office.
Delhi and Newhope Library Kiosks
July 16, 2024
4 3
8 7
Upon checkout, the kiosks are able to authenticate patrons’ library accounts through the Library’s integrated library system (ILS) as well as take a photo of the patron using a built-in webcam for security purposes. Once a patron returns the laptop to the kiosk, the system automatically checks in the device, wipes any modifications or information saved by the patron using a software called Deep Freeze, and charges the device so it can be ready for the next checkout.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the current Fiscal Year 2024-2025 as shown below. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2025-26.
Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit -
Account Description
Amount
FY 2024-2025 01111110-63001 General Fund Library Admin – Misc.
Operating Expenses
$48,924.39
EXHIBIT(S)
1. First Amendment to Kiosk Support Agreement
2. First Amendment to End-User License Agreement
Submitted By: Brian Sternberg, Executive Director of Library Services Approved By: Alvaro Nuñez, Acting City Manager